PS-25-83 - Swimming Pool Plant Service & Maintenance MTC

{
  "buyer": {
    "id": "GB-FTS-2556",
    "name": "East Ayrshire Council"
  },
  "date": "2025-08-14T11:08:25+01:00",
  "description": "The buyer is using PCS-Tender to conduct this ITT exercise. The Project code is 29924. For more information see: http://www.publiccontractsscotland.gov.uk/info/InfoCentre.aspx?ID=2343\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nIt has become clear that there is scope within the EU legal framework which applies to public contracts, to use contracts to deliver wider social benefits such as:\n- Targeted recruitment and training (providing employment and training opportunities / Apprenticeships)\n- SME and social enterprise development\n- Community engagement\nAs part of your response to the Quality criteria, Tenderers are requested to provide an outline of all community benefits you can offer for this contract.\n(SC Ref:807309)",
  "id": "048666-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000807309",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-0587b3",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Kilmarnock",
        "postalCode": "KA3 7BU",
        "region": "UKM93",
        "streetAddress": "Corporate Procurement Team, London Road HQ"
      },
      "contactPoint": {
        "email": "david.shields@east-ayrshire.gov.uk",
        "name": "David Shields",
        "telephone": "+44 1563576000",
        "url": "https://www.publictendersscotland.publiccontractsscotland.gov.uk"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00223",
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.east-ayrshire.gov.uk"
      },
      "id": "GB-FTS-2556",
      "identifier": {
        "legalName": "East Ayrshire Council"
      },
      "name": "East Ayrshire Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Kilmarnock",
        "postalCode": "KA1 1ED",
        "streetAddress": "Sheriff Court House, St Marnock Street"
      },
      "id": "GB-FTS-4006",
      "identifier": {
        "legalName": "Kilmarnock Sheriff Court"
      },
      "name": "Kilmarnock Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-09-18T12:00:00+01:00"
    },
    "bidOpening": {
      "date": "2025-09-18T12:00:00+01:00"
    },
    "classification": {
      "description": "Repair and maintenance services",
      "id": "50000000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Name: Swimming Pool Plant Service \u0026 Maintenance Term Contract.\nNature: The nature of the works envisaged within this contract relates to both the planned inspection, servicing, testing \u0026 certification, and to emergency/reactive repairs of swimming pool pumps, filters etc. equipment. It is anticipated that the majority of work will be carried out during normal working hours.\nLocation: Properties listed in Appendix 5 \u2013 Premises List of the contract Appendices document.\nContract length: 3 years plus option of three 1 year extensions.",
    "documents": [
      {
        "documentType": "technicalSelectionCriteria",
        "id": "technical"
      }
    ],
    "hasRecurrence": true,
    "id": "ocds-h6vhtk-0587b3",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Repair and maintenance services of electrical and mechanical building installations",
            "id": "50710000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of electrical building installations",
            "id": "50711000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of mechanical building installations",
            "id": "50712000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services for pumps, valves, taps and metal containers and machinery",
            "id": "50500000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of machinery",
            "id": "50530000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services for non-electrical machinery",
            "id": "50531000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of electrical machinery, apparatus and associated equipment",
            "id": "50532000",
            "scheme": "CPV"
          },
          {
            "description": "Equipment for swimming pools",
            "id": "43324100",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance of plant",
            "id": "45259000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM93"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "30",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "70",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "description": "Name: Swimming Pool Plant Service \u0026 Maintenance Term Contract.\nNature: The nature of the works envisaged within this contract relates to both the planned inspection, servicing, testing \u0026 certification, and to emergency/reactive repairs of swimming pool pumps, filters etc. equipment. It is anticipated that the majority of work will be carried out during normal working hours.\nLocation: Properties listed in Appendix 5 \u2013 Premises List of the contract Appendices document.\nContract length: 3 years plus option of three 1 year extensions.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "3No. 1year Optional Extensions"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "3 Years"
    },
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Financial Standing Tenderers shall note that the Council shall take cognisance of the financial integrity of the Tenderer. The Council shall commission an independent third party Risk Report from Experian using the Company Registration number supplied by the Tenderer. Any Tenderer who does not meet the minimum threshold of a Commercial Delphi Score of 50 out of 100 will have their submission regarded as a \u201cFail\u201d and will not be considered further.\nRisk or Credit reports from other agencies will not be considered. It is the Tenderers responsibility to ensure that all information held by Experian is current and accurate when submitting their Tender. The Council will not enter into discussions with Tenderers who fail to ensure that their Experian scores are accurate by the due submission date.\nInsurances\nIt is a requirement of this Contract that bidders hold, or can commit to obtain prior to the commencement of any subsequently awarded Contract, the insurances indicated below.\nPublic \u0026 Products Liability Insurance = 5 million GBP in respect of each claim without limit to the number of claims.\nEmployers (Compulsory) Liability Insurance = 10 million GBP in respect of each claim without limit to the number of claims.",
          "type": "economic"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publictendersscotland.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 90
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-09-18T12:00:00+01:00"
    },
    "title": "PS-25-83 - Swimming Pool Plant Service \u0026 Maintenance MTC"
  }
}