Multifunctional Devices (MFDs) and Managed Print Services - Lot 1

{
  "awards": [
    {
      "id": "048618-2025-1-1",
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-157933",
          "name": "Aurora Managed Services"
        }
      ],
      "title": "Multifunctional Devices (MFDs) and Managed Print Services"
    },
    {
      "id": "048618-2025-COL_30853-2",
      "relatedLots": [
        "2"
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-157934",
          "name": "Konica Minolta Business Solutions (UK) Limited"
        }
      ],
      "title": "Multifunctional Devices (MFDs) and Managed Print Services - Print Room Services"
    }
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "measure": "bids",
        "value": 3
      },
      {
        "id": "3",
        "measure": "bids",
        "relatedLot": "2",
        "value": 2
      },
      {
        "id": "2",
        "measure": "electronicBids",
        "value": 3
      },
      {
        "id": "4",
        "measure": "electronicBids",
        "relatedLot": "2",
        "value": 2
      }
    ]
  },
  "buyer": {
    "id": "GB-FTS-139337",
    "name": "The Mayor and Commonalty and Citizens of the City of London"
  },
  "contracts": [
    {
      "awardID": "048618-2025-1-1",
      "dateSigned": "2025-07-31T00:00:00+01:00",
      "id": "048618-2025-1-1",
      "status": "active",
      "title": "Multifunctional Devices (MFDs) and Managed Print Services",
      "value": {
        "amount": 2096442.18,
        "currency": "GBP"
      }
    },
    {
      "awardID": "048618-2025-COL_30853-2",
      "dateSigned": "2025-07-31T00:00:00+01:00",
      "id": "048618-2025-COL_30853-2",
      "status": "active",
      "title": "Multifunctional Devices (MFDs) and Managed Print Services - Print Room Services",
      "value": {
        "amount": 202433.79,
        "currency": "GBP"
      }
    }
  ],
  "date": "2025-08-14T09:38:20+01:00",
  "id": "048618-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04dc61",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "EC2P 2EJ",
        "region": "UK",
        "streetAddress": "Po Box 270, Guildhall"
      },
      "contactPoint": {
        "email": "mitchell.walker@cityoflondon.gov.uk",
        "telephone": "+44 2076063030"
      },
      "details": {
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "https://www.cityoflondon.gov.uk"
      },
      "id": "GB-FTS-139337",
      "identifier": {
        "legalName": "The Mayor and Commonalty and Citizens of the City of London"
      },
      "name": "The Mayor and Commonalty and Citizens of the City of London",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SW1E 6DR",
        "region": "UK",
        "streetAddress": "1-2 Castle Lane"
      },
      "details": {
        "scale": "large"
      },
      "id": "GB-FTS-157933",
      "identifier": {
        "legalName": "Aurora Managed Services"
      },
      "name": "Aurora Managed Services",
      "roles": [
        "supplier"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Basildon",
        "postalCode": "SS14 3AR",
        "region": "UK",
        "streetAddress": "Konica House"
      },
      "details": {
        "scale": "large"
      },
      "id": "GB-FTS-157934",
      "identifier": {
        "legalName": "Konica Minolta Business Solutions (UK) Limited"
      },
      "name": "Konica Minolta Business Solutions (UK) Limited",
      "roles": [
        "supplier"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "WC1A 2LL",
        "streetAddress": "Royal Courts of Justice, The Strand"
      },
      "id": "GB-FTS-3937",
      "identifier": {
        "legalName": "High Court of England and Wales"
      },
      "name": "High Court of England and Wales",
      "roles": [
        "reviewBody",
        "mediationBody"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SW1A 2AS",
        "streetAddress": "70 Whitehall"
      },
      "id": "GB-FTS-137",
      "identifier": {
        "legalName": "Cabinet Office"
      },
      "name": "Cabinet Office",
      "roles": [
        "reviewContactPoint"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "classification": {
      "description": "Printing services",
      "id": "79810000",
      "scheme": "CPV"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Lot 1 \u2013\nThe City of London Corporation (the City) has appointed a supplier for the provision of a Multifunctional Devices (MFDs) and Managed Print Service provider. The primary aim of this contract is to provide the Corporation and associated departments with a Managed Print Service that builds upon the existing service. We are partnering to initially provide a like-for-like replacement of services, and then work with us to put in place a print strategy in order to optimise the service, including reducing usage and machines. The partner will scrutinise services, recommend best practice, and deliver a more efficient print operation that includes changing behaviour across the organisation. \nLot 2 \u2013 Print Room Services\nThe City of London Corporation (the City) has appointed a supplier for the provision of a Multifunctional Devices (MFDs) and Managed Print Service provider for the Print Room, at the Guildhall, London, EC2P 2EJ. The primary aim of this contract is to provide the Printing department (Print Room), 5th floor West Wing, Guildhall, City of London Corporation, a Multifunctional Device service provision.\nThe role and main function of this department mainly consists of printing perfect bound committee agendas for the Town Clark\u2019s department\u2019s committee team.\nOther functions include:\n- Printing Payslips for the Chamberlains department of the City of London Corporation.\n- Various types of print for the Election of Lord Mayor and Admission of Sheriffs ceremonies, for example: Booklets, Flyers, Cards, Ballots and Passes.\n- Other print jobs upon request from other Departments across the Corporation, such as: Menu Cards for the Cook \u0026 Butler\u2019s Kitchen, wire-bound booklets and posters (up to SRA3 size).\nLot 1 contract value, over 7 years (5+2): \u00a32,096,442.18+VAT.\nLot 2 contract value over 7 years (5+2): \u00a3202,433.79+VAT.",
    "id": "prj_28 or itt_23, itt_24",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Printing services",
            "id": "79810000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UK"
          }
        ],
        "deliveryLocation": {
          "description": "Guildhall, London"
        },
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Printing services",
            "id": "79810000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UK"
          }
        ],
        "deliveryLocation": {
          "description": "Guildhall, London"
        },
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "60",
              "name": "Technical",
              "type": "quality"
            },
            {
              "description": "40",
              "name": "Commercial",
              "type": "cost"
            }
          ]
        },
        "description": "Lot 1 - Multifunctional Devices (MFDs) and Managed Print Services:\nThe Digital Information \u0026 Technology Services (DITS) Team have appointed a managed print provider. The Corporation\u2019s current Managed Print service contract ends in March 2026. This contract covers City of London Corporation, City of London Police, Barbican, Libraries (including public printing), Schools and Print room with a print fleet of 540 devices deployed at around 34 post codes. The print volumes in many areas in the Corporation have reduced post pandemic while some have returned to pre-pandemic levels. The Project\u2019s objective is to procure a new Multifunctional Devices (MFDs) and Managed Print Services contract to replace the current contract.\nThe initial duration of the contract is 5 years, subject to the right of the City (at its sole discretion) to exercise its right to extend the term of the contract for up to 2 years in line with the published Terms and Conditions. Therefore, the total potential duration of the contract, including extensions, is 7 years.",
        "hasOptions": true,
        "id": "1",
        "options": {
          "description": "The duration of the contract is 60 months (5 years), subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract for a further 24 months (2 years). The maximum length of the contract is therefore 84 months (7 years)."
        },
        "status": "cancelled",
        "title": "Multifunctional Devices (MFDs) and Managed Print Services"
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "60",
              "name": "Technical",
              "type": "quality"
            },
            {
              "description": "40",
              "name": "Commercial",
              "type": "cost"
            }
          ]
        },
        "description": "ot 1 - Multifunctional Devices (MFDs) and Managed Print Services:\nThe Digital Information \u0026 Technology Services (DITS) Team have appointed a managed print provider. The Corporation\u2019s current Managed Print service contract ends in March 2026. This contract covers City of London Corporation, City of London Police, Barbican, Libraries (including public printing), Schools and Print room with a print fleet of 540 devices deployed at around 34 post codes. The print volumes in many areas in the Corporation have reduced post pandemic while some have returned to pre-pandemic levels. The Project\u2019s objective is to procure a new Multifunctional Devices (MFDs) and Managed Print Services contract to replace the current contract.\nThe initial duration of the contract is 5 years, subject to the right of the City (at its sole discretion) to exercise its right to extend the term of the contract for up to 2 years in line with the published Terms and Conditions. Therefore, the total potential duration of the contract, including extensions, is 7 years.",
        "hasOptions": true,
        "id": "2",
        "options": {
          "description": "The duration of the contract is 60 months (5 years), subject to the right of the City (at its sole discretion) to exercise its right to extend the Contract for a further 24 months (2 years). The maximum length of the contract is therefore 84 months (7 years)."
        },
        "status": "cancelled",
        "title": "Multifunctional Devices (MFDs) and Managed Print Services - Print Room Services"
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "complete",
    "title": "Multifunctional Devices (MFDs) and Managed Print Services - Lot 1"
  }
}