← Back to opportunities

Provision of Hard FM Services to City of York Council

City of York Council

Buyer Contact Info

Buyer Name: City of York Council

Buyer Address: West Offices, Station Rise, York, UKE21, YO1 6GA, United Kingdom

Contact Email: procurement@york.gov.uk

Status
active
Procedure
open
Value
1250000.0 GBP
Gross: 1250000 GBP
Published
14 Aug 2025, 08:12
Deadline
05 Sep 2025, 11:00
Contract Start
n/a
Contract End
n/a
Category
services
CPV
50000000 - Repair and maintenance services
Region
n/a
Awarded To
n/a
Official Source
Open Find a Tender

Description

Procurement to appoint one contractor to deliver Hard FM services and associated works to 8 key City of York Council Buildings. The procurement is being carried out on YORtender which can be accessed alongside tender documents available for download via the following Link: https://yortender.eu-supply.com/login.asp?B=YORTENDER The YORtender reference number for this procurement is: 100474. The opportunity can be found by searching this reference number in the YORtender search function.

Linked Documents

No linked documents found for this notice.

Opportunity Context

More Information Links

External Link: https://yortender.eu-supply.com/login.asp?B=YORTENDER

Link Description: Tender documents can be found at https://yortender.eu-supply.com/login.asp?B=YORTENDER with the reference number 100474

External Link: https://www.find-tender.service.gov.uk/Notice/048601-2025

Link Description: Tender notice on Find a Tender

Lots

Lot 1 Status: active

Lot 1 Value (Gross): GBP 1,250,000

Lot 1 Contract Start: 2025-10-01T00:00:00+01:00

Lot 1 Contract End: 2028-09-30T23:59:59+01:00

Lot 1 SME Suitable: Yes

Lot 1 Award Criterion (quality): Mobilisation (4%)

Lot 1 Award Criterion (quality): Operations Team (5%)

Lot 1 Award Criterion (quality): Management of Subcontractors (5%)

Lot 1 Award Criterion (quality): Procurement of Materials (4%)

Lot 1 Award Criterion (quality): Quality Assurance (6%)

Lot 1 Award Criterion (quality): Health and Safety (6%)

Lot 1 Award Criterion (quality): Social Value (10%)

Lot 1 Award Criterion (price): Pricing (60%)

Documents

Document Description: Not published

Document Description: Tender documents can be found at https://yortender.eu-supply.com/login.asp?B=YORTENDER with the reference number 100474

Document Description: Tender notice on Find a Tender

Raw Notice JSON

Expand raw payload
{
  "buyer": {
    "id": "GB-PPON-PQVW-9426-LDJV",
    "name": "City of York Council"
  },
  "date": "2025-08-14T09:12:38+01:00",
  "id": "048601-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-050afe",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "York",
        "postalCode": "YO1 6GA",
        "region": "UKE21",
        "streetAddress": "West Offices, Station Rise"
      },
      "contactPoint": {
        "email": "procurement@york.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PQVW-9426-LDJV",
      "identifier": {
        "id": "PQVW-9426-LDJV",
        "scheme": "GB-PPON"
      },
      "name": "City of York Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "additionalProcurementCategories": [
      "works"
    ],
    "amendments": [
      {
        "description": "The tender deadline has been extended to the 5th September 2025 at 12 Noon - this has meant a revision in the clarification deadline, and provisional award dates also.",
        "id": "048601-2025"
      }
    ],
    "awardPeriod": {
      "endDate": "2025-10-01T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "Please refer to tender documentation"
    },
    "description": "Procurement to appoint one contractor to deliver Hard FM services and associated works to 8 key City of York Council Buildings.\nThe procurement is being carried out on YORtender which can be accessed alongside tender documents available for download via the following Link: https://yortender.eu-supply.com/login.asp?B=YORTENDER\nThe YORtender reference number for this procurement is: 100474. The opportunity can be found by searching this reference number in the YORtender search function.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "Tender documents can be found at https://yortender.eu-supply.com/login.asp?B=YORTENDER with the reference number 100474",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://yortender.eu-supply.com/login.asp?B=YORTENDER"
      },
      {
        "datePublished": "2025-08-14T09:12:38+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "048601-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/048601-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-08-22T12:00:00+01:00"
    },
    "hasRecurrence": true,
    "id": "100474",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Repair and maintenance services",
            "id": "50000000",
            "scheme": "CPV"
          },
          {
            "description": "Installation services (except software)",
            "id": "51000000",
            "scheme": "CPV"
          },
          {
            "description": "Building and facilities management services",
            "id": "79993000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE21"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Mobilisation",
              "numbers": [
                {
                  "number": 4,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Operations Team",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Management of Subcontractors",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Procurement of Materials",
              "numbers": [
                {
                  "number": 4,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Quality Assurance",
              "numbers": [
                {
                  "number": 6,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Health and Safety",
              "numbers": [
                {
                  "number": 6,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Pricing",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-09-30T23:59:59+01:00",
          "maxExtentDate": "2030-09-30T23:59:59+01:00",
          "startDate": "2025-10-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "2 x 12 month extensions will be available following satisfactory performance"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Please see tender documentation",
              "type": "economic"
            },
            {
              "description": "Please see tender documentation",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amountGross": 1250000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2029-10-01T23:59:59+01:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "https://yortender.eu-supply.com/login.asp?B=YORTENDER",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-09-05T12:00:00+01:00"
    },
    "title": "Provision of Hard FM Services to City of York Council",
    "value": {
      "amountGross": 1250000,
      "currency": "GBP"
    }
  }
}