Witham Town Council Christmas Lights

{
  "awards": [
    {
      "aboveThreshold": false,
      "contractPeriod": {
        "endDate": "2030-01-31T23:59:59Z",
        "startDate": "2025-08-28T00:00:00+01:00"
      },
      "date": "2025-08-13T00:00:00+01:00",
      "documents": [
        {
          "datePublished": "2025-08-13T17:18:34+01:00",
          "description": "Contract award notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "048557-2025",
          "noticeType": "UK6",
          "url": "https://www.find-tender.service.gov.uk/Notice/048557-2025"
        }
      ],
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Christmas tree lights",
              "id": "31522000",
              "scheme": "CPV"
            },
            {
              "description": "Commissioning of public lighting installations",
              "id": "50232110",
              "scheme": "CPV"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "services",
      "milestones": [
        {
          "dueDate": "2025-08-27T23:59:59+01:00",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-6612708",
          "name": "Gala Lights Ltd"
        }
      ],
      "value": {
        "amount": 57650,
        "amountGross": 69180,
        "currency": "GBP"
      }
    }
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "measure": "bids",
        "relatedLot": "1",
        "value": 4
      },
      {
        "id": "2",
        "measure": "finalStageBids",
        "relatedLot": "1",
        "value": 4
      },
      {
        "id": "3",
        "measure": "smeFinalStageBids",
        "relatedLot": "1",
        "value": 4
      },
      {
        "id": "4",
        "measure": "vcseFinalStageBids",
        "relatedLot": "1",
        "value": 0
      }
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  },
  "buyer": {
    "id": "GB-PPON-PRPX-7523-RHTX",
    "name": "Witham Town Council"
  },
  "date": "2025-08-13T17:18:34+01:00",
  "id": "048557-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0557f4",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "WITHAM",
        "postalCode": "CM8 2FE",
        "region": "UKH34",
        "streetAddress": "Town Hall, 61 Newland Street"
      },
      "contactPoint": {
        "email": "townclerk@witham.gov.uk",
        "telephone": "01376520627"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.witham.gov.uk"
      },
      "id": "GB-PPON-PRPX-7523-RHTX",
      "identifier": {
        "id": "PRPX-7523-RHTX",
        "scheme": "GB-PPON"
      },
      "name": "Witham Town Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PHRR-7852-XPMG",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Aylesford, KENT",
        "postalCode": "ME20 7NT",
        "region": "UKJ46",
        "streetAddress": "Unit 10, Britannia Business Park"
      },
      "contactPoint": {
        "email": "hello@galalights.com"
      },
      "details": {
        "scale": "sme",
        "url": "http://www.galalights.com",
        "vcse": false
      },
      "id": "GB-COH-6612708",
      "identifier": {
        "id": "6612708",
        "scheme": "GB-COH"
      },
      "name": "Gala Lights Ltd",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "Witham Town Council invited tenders for the supply, installation, removal, and storage of Christmas lights for a five-year period, with a total contract value not exceeding \u00a365,000. The successful contractor was to provide a complete service to ensure the town\u0027s festive lighting was installed in time for the Christmas Market (second from last Saturday in November 2025), maintained during the season, removed in January, and stored securely for the following year.\n2. CONTRACT OVERVIEW\n\u2022\tContract Duration: 5 years (starting in November 2025)\n\u2022\tTotal Budget: \u00a365,000 (inclusive of all costs and expenses, excluding VAT)\n\u2022\tClient: Witham Town Council\n\u2022\tLocations: Various sites throughout Witham town centre (see Section 5)\n\u2022\tKey Dates:\no\tInstallation to be completed by the second from last Saturday in November each year but not before Remembrance Sunday\no\tRemoval and storage to take place in the first or second week of January\n3. SPECIFICATION OF REQUIREMENTS\nThe successful contractor would be required to:\n\u2022\tSupply (lease), fit, install, remove, and securely store all festive lighting displays listed below for the contract period\n\u2022\tProvide two remote controls for operation of the lighting scheme\n\u2022\tFit wi-fi receivers to all relevant items and supply a pre-programmed wi-fi transmitter\n\u2022\tTest and certify all electrical and mounting infrastructure, including catenary wire wall brackets\n\u2022\tAttend site for installation, removal, and any necessary maintenance or emergency call-outs\n\u2022\tEnsure all lighting is operational for the Christmas Market and throughout the festive period\n\u2022\tRemove and store all lighting in January each year\nLighting Requirements:\n\u2022\tAt least 3 x 10-metre lines of twinkling lights (or similar) on the Town Hall building\n\u2022\t1 x 14-metre cross-street light display across Newland Street (between buildings 55 and 64), including testing and certifying 4 wall brackets for the catenary wire\n\u2022\t16 lamp column displays, each a minimum of 2 metres high\n\u2022\tLighting incorporated into the live tree outside 70 Newland Street (Prezzo)\n\u2022\tAt least 3,000 mini LED lights for the Christmas tree opposite the Town Hall\n\u2022\tWi-fi receivers on all above items and a pre-programmed wi-fi transmitter\n\u2022\tRemoval and storage of all lights during the contract period\nAdditional Information:\n\u2022\tThe Christmas tree is typically 20-25 ft high and is installed opposite the Town Hall\n\u2022\tThe live tree currently has 7 x 50cm spheres and 1,000 mini LEDs \n\u2022\tThe contractor should at all times comply with the requirements of all relevant Health and Safety legislation and all associated Acts, Regulations and Approved Codes of Practice relating to provisions of Christmas lighting installation and display.\n\u2022\tUnder this project, the contractor was expected to pay its workers at least the Living Wage rate.\n\u2022\tThe lights must be maintained during the period they are on display. A scheduled inspection of the display was required to ensure that everything would be functioning correctly and to attend to any minor faults. In addition, a call out response of no more than 24 hours was required for major faults including, but not limited to, complete failure of light string, Christmas tree light failure, damage caused through vandalism, storms or road traffic accidents. All other faults require a 48 hour response time. If there was a charge for call outs, this must be stated in the quotation.\n\u2022\tThe Contractor should also provide an out of hour\u0027s telephone number for contact during emergencies.",
    "id": "ocds-h6vhtk-0557f4",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "specialRegime": [
      "lightTouch"
    ],
    "status": "complete",
    "title": "Witham Town Council Christmas Lights"
  }
}