Cleaning Contract

{
  "buyer": {
    "id": "GB-COH-11499728",
    "name": "HAILSHAM TOWN COUNCIL CIC"
  },
  "date": "2025-08-13T16:24:23+01:00",
  "id": "048528-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-058758",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Hailsham",
        "postalCode": "BN272AE",
        "region": "UKJ",
        "streetAddress": "Hailsham Town Council, Inglenook"
      },
      "contactPoint": {
        "email": "tony.lee@hailsham-tc.gov.uk",
        "name": "Tony Lee",
        "telephone": "+44 7511335750",
        "url": "https://hailshamtc.sharepoint.com/:w:/s/Global/EWTJRpGTIVJEruoaglaC8uMB0dduyZMPH6PmApgF5QAkbw?e=Ag4h7W"
      },
      "details": {
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "https://www.hailsham-tc.gov.uk/"
      },
      "id": "GB-COH-11499728",
      "identifier": {
        "id": "11499728",
        "legalName": "HAILSHAM TOWN COUNCIL CIC",
        "scheme": "GB-COH"
      },
      "name": "HAILSHAM TOWN COUNCIL CIC",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Hailsham"
      },
      "id": "GB-FTS-157907",
      "identifier": {
        "legalName": "Hailsham Town Council"
      },
      "name": "Hailsham Town Council",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-09-12T12:01:00+01:00"
    },
    "bidOpening": {
      "date": "2025-09-12T12:01:00+01:00"
    },
    "classification": {
      "description": "Office cleaning services",
      "id": "90919200",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicPayment": true
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Provision of office cleaning at 4 sites for Hailsham Town Council, 1 office, 1 youth centre, 1 Post Office \u0026 1 Public toilet",
    "documents": [
      {
        "documentType": "economicSelectionCriteria",
        "id": "economic"
      },
      {
        "documentType": "technicalSelectionCriteria",
        "id": "technical"
      }
    ],
    "hasRecurrence": false,
    "id": "HTC009/2025",
    "items": [
      {
        "deliveryAddresses": [
          {
            "region": "UKC"
          },
          {
            "region": "UKD"
          },
          {
            "region": "UKE"
          },
          {
            "region": "UKF"
          },
          {
            "region": "UKG"
          },
          {
            "region": "UKH"
          },
          {
            "region": "UKI"
          },
          {
            "region": "UKJ"
          },
          {
            "region": "UKK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "contractPeriod": {
          "endDate": "2028-09-30T23:59:59+01:00",
          "startDate": "2025-10-01T00:00:00+01:00"
        },
        "description": "Hailsham Town Council is committed to maintaining high standards of cleanliness, hygiene, and presentation across all Council-owned and managed facilities. The cleaning specifications contained in this tender pack set out the required standards, frequency, and scope of work for each location.\nThese specifications are designed to ensure that all facilities remain safe, welcoming, and fit for public use, reflecting the Council\u0027s duty of care to residents, staff, and visitors. The cleaning contractor will be expected to:\n- Provide all necessary cleaning materials, equipment, and personal protective equipment (PPE), unless otherwise stated.\n- Undertake cleaning to the highest professional standard, ensuring compliance with relevant health and safety legislation, including COSHH (Control of Substances Hazardous to Health) regulations.\n- Maintain all areas in a hygienic and well-presented condition, free from unpleasant odours, litter, and visible dirt.\n- Ensure consumable items (toilet paper, soap, paper towels, sanitary disposal units) are replenished in accordance with each location\u0027s needs.\n- Record and report any maintenance or safety issues to the Council immediately.\nContractors should note that the facilities are used by a wide range of people, including children, vulnerable adults, and those with disabilities. An emphasis is placed on accessible cleaning practices, the use of appropriate products, and maintaining safe, dry, and hazard-free floors at all times.\nThe cleaning frequencies and schedules outlined in this pack represent the minimum requirements. Additional cleaning may be necessary during periods of high use or in the event of accidents or spillages.\nThe Council expects the appointed contractor to demonstrate flexibility, reliability, and attention to detail, ensuring that Hailsham Town Council\u0027s facilities remain an asset to the local community.",
        "hasOptions": true,
        "hasRenewal": false,
        "id": "1",
        "options": {
          "description": "2 x 1 year extensions or 1 2 year extension"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "allowed"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "participationFees": [
      {
        "id": "1",
        "type": [
          "document"
        ]
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethod": [
      "electronicSubmission",
      "written"
    ],
    "submissionMethodDetails": "https://hailshamtc.sharepoint.com/:w:/s/Global/EWTJRpGTIVJEruoaglaC8uMB0dduyZMPH6PmApgF5QAkbw?e=Ag4h7W",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 90
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-09-12T12:00:00+01:00"
    },
    "title": "Cleaning Contract",
    "value": {
      "amount": 45000,
      "currency": "GBP"
    }
  }
}