Framework Agreement for the Provision of Service and Maintenance of Hearing Equipment

{
  "buyer": {
    "id": "GB-PPON-PZDG-2995-QQMD",
    "name": "Staffordshire County Council"
  },
  "date": "2025-08-12T17:35:15+01:00",
  "id": "048199-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-058692",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Stafford",
        "postalCode": "ST16 2DH",
        "region": "UKG24",
        "streetAddress": "1 Staffordshire Place, Tipping Street,"
      },
      "contactPoint": {
        "email": "michelle.davies@staffordshire.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.staffordshire.gov.uk"
      },
      "id": "GB-PPON-PZDG-2995-QQMD",
      "identifier": {
        "id": "PZDG-2995-QQMD",
        "scheme": "GB-PPON"
      },
      "name": "Staffordshire County Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Stafford",
        "postalCode": "ST16 3AQ",
        "region": "UKG24",
        "streetAddress": "Civic Centre, Riverside"
      },
      "contactPoint": {
        "email": "michelle.davies@staffordshire.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PTQN-1833-ZMYL",
      "identifier": {
        "id": "PTQN-1833-ZMYL",
        "scheme": "GB-PPON"
      },
      "name": "Stafford Borough Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Cannock",
        "postalCode": "WS11 1BG",
        "region": "UKG24",
        "streetAddress": "Civic Centre, Beecroft Road"
      },
      "contactPoint": {
        "email": "michelle.davies@staffordshire.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PNXX-8585-GQTH",
      "identifier": {
        "id": "PNXX-8585-GQTH",
        "scheme": "GB-PPON"
      },
      "name": "Cannock Chase District Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Codsall",
        "postalCode": "wv8 1px",
        "region": "UKG24",
        "streetAddress": "Council Offices, Wolverhampton Road"
      },
      "contactPoint": {
        "email": "michelle.davies@staffordshire.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PNNH-3468-CHWJ",
      "identifier": {
        "id": "PNNH-3468-CHWJ",
        "scheme": "GB-PPON"
      },
      "name": "South Staffordshire District Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "This Contract is for the service, testing and maintenance of hearing and magnifying equipment across approximately 42 properties covered by the existing arrangement. Work carried out shall be completed in accordance with:\n\u2022\tThe Electricity at Work Regulations 1989.\n\u2022\tManufacturers Instructions.\n\u2022\tBS EN IEC 60118-4.\n\u2022\tWaste Electrical and Electronic Equipment (WEEE) regulations.\n\u2022\tHealth and Safety at work act 1974.\n\u2022\tAny other relevant British/European ACOP associated with the servicing and maintenance of Hearing Equipment.\nThe tenderer shall include for a Planned Maintenance visit for each property every 12 months.\nResponsive Maintenance - A callout facility will be required to deliver responsive maintenance activities with a 24-hour response limit.",
    "documents": [
      {
        "description": "SCC E-Tendering Portal User Guide",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-4223",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-4223"
      },
      {
        "datePublished": "2025-08-12T17:35:15+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "048199-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/048199-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-09-02T23:59:00+01:00"
    },
    "id": "IA3603",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Electrical-system repair services",
            "id": "50116100",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of electrical distribution equipment",
            "id": "50532400",
            "scheme": "CPV"
          },
          {
            "description": "Electrical services",
            "id": "71314100",
            "scheme": "CPV"
          },
          {
            "description": "Technical inspection and testing services",
            "id": "71630000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Health and Safety",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Working Example",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Quality Assurance Processes and Procedures",
              "numbers": [
                {
                  "number": 4,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Communication",
              "numbers": [
                {
                  "number": 4,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Environmental",
              "numbers": [
                {
                  "number": 2,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 80,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-10-19T23:59:59+01:00",
          "maxExtentDate": "2029-10-19T23:59:59+01:00",
          "startDate": "2025-10-20T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "2 x 1 years to 19th October 2028 and 19th October 2029"
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 100000,
          "amountGross": 120000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "participationFees": [
      {
        "description": "Please refer to the rebate clause in the Framework Agreement, clause 12.",
        "id": "ocds-h6vhtk-058692",
        "relativeValue": {
          "monetaryValue": "award",
          "proportion": 0.003
        },
        "type": [
          "win"
        ]
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "The tender documents are available through Staffordshire County Councils e-tendering system \u0027Proactis\u0027.\nhttps://supplierlive.proactisp2p.com\nSuppliers should set up a profile on Proactis by completing their company details first. Then registering their interest to this specific tender opportunity by searching under reference IA3603.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "techniques": {
      "frameworkAgreement": {
        "buyerCategories": "Please note Stafford Borough Council, Cannock Chase District Council and South Staffordshire District Council are not responsible for the tender procedure, they are named as an organisation who may call off from the Framework once awarded.",
        "description": "Direct award, as its a single supplier Framework",
        "maximumParticipants": 1,
        "method": "withoutReopeningCompetition",
        "type": "open"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-09-09T12:00:00+01:00"
    },
    "title": "Framework Agreement for the Provision of Service and Maintenance of Hearing Equipment",
    "value": {
      "amount": 100000,
      "amountGross": 120000,
      "currency": "GBP"
    }
  }
}