Governor Document Storage and Communications Platform

{
  "buyer": {
    "id": "GB-PPON-PJVB-3262-VGVJ",
    "name": "Cambridgeshire County Council"
  },
  "date": "2025-08-12T16:52:58+01:00",
  "id": "048186-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-056862",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Alconbury Weald, Huntingdon",
        "postalCode": "PE28 4YE",
        "region": "UKH12",
        "streetAddress": "New Shire Hall Emery Crescent Enterprise Campus,"
      },
      "contactPoint": {
        "email": "saskia.higginson@cambridgeshire.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.cambridgeshire.gov.uk/"
      },
      "id": "GB-PPON-PJVB-3262-VGVJ",
      "identifier": {
        "id": "PJVB-3262-VGVJ",
        "scheme": "GB-PPON"
      },
      "name": "Cambridgeshire County Council",
      "roles": [
        "buyer"
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    }
  ],
  "tag": [
    "tenderUpdate"
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  "tender": {
    "aboveThreshold": false,
    "amendments": [
      {
        "description": "New advert link added and deadline time change to 9am on 19th August 2025.",
        "id": "048186-2025"
      }
    ],
    "description": "Provision of a document storage and communications platform for governance bodies within Cambridgeshire.\nThe Council is looking for a provider to deliver on, but not limited to, the following:\n3.1\tA maximum of 121 licenses (school settings) to utilise an online document storage and communications platform for Governing Bodies of its schools and academies, with a total approximate user count of 1500.\n3.2 \tProvide necessary training and development to enable new users and employees (e.g. Clerks to Governors) to access and utilise software appropriately\n3.3 \tProvide opportunities for secure, GDPR compliant online documentation storage which can be uploaded by assigned users\n3.4\tProvide opportunities for assigned members to access broader Local Authority support and guidance documentation from a centralised library of documents (with restrictions as defined by the purchaser)\n3.5\tProvide a secure platform for communications amongst members of the Governing Body\n3.6 \tProvide the purchaser with the opportunity to oversee engagement and usage, as well as accessing documentation with the prior permission of end users.\n3.7          Enable integration with complementary governance tools, allowing seamless access to expert guidance, policy templates, and sector updates directly within the platform.\n3.8         Provide functionality for scheduling meetings, sharing agendas, and tracking attendance, with automated reminders and calendar syncing for Governing Body members.\n3.9         Support granular permission settings to ensure that users (e.g. governors, clerks, headteachers) only access documents and features relevant to their roles, enhancing security and usability.\n3.10       Provide customisable dashboards for individual schools or academies to highlight key documents, upcoming meetings, and recent communications.\n3.11       Offer configurable notifications and alerts for new documents, messages, or updates, helping users stay informed and engaged.\n3.12       Provide functionality for Governing Body members to complete and record statutory compliance tasks via tick-box declarations, including but not limited to: Confirmation of having read Keeping Children Safe in Education guidance and Declaration of Pecuniary Interests.\n3.13      Potential to provide functionality for Governing Body members and Clerks to browse, register, and manage attendance for online training sessions directly through the platform.",
    "documents": [
      {
        "datePublished": "2025-08-12T16:52:58+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "048186-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/048186-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-08-14T18:00:00+01:00"
    },
    "id": "DN786136",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Software package and information systems",
            "id": "48000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH12"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "50% Price\n50% Quality"
        },
        "contractPeriod": {
          "endDate": "2027-08-31T23:59:59+01:00",
          "startDate": "2025-09-01T00:00:00+01:00"
        },
        "id": "1",
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 73000,
          "amountGross": 73000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "All submissions MUST be provided electronically via the Council\u0027s e-tendering portal - ProContract.\nMore details can be found here:\nhttps://procontract.due-north.com/Procurer/Advert/View?advertId=351b67ae-3874-f011-813a-005056b64545\u0026fromAdvertEvent=True\nAny bids submitted in any other way will be rejected.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2025-08-19T09:00:00+01:00"
    },
    "title": "Governor Document Storage and Communications Platform",
    "value": {
      "amount": 73000,
      "amountGross": 73000,
      "currency": "GBP"
    }
  }
}