COV - Christmas Market Operator 2025

{
  "buyer": {
    "id": "GB-PPON-PMJC-6861-XJPP",
    "name": "Coventry City Council"
  },
  "date": "2025-08-12T12:59:10+01:00",
  "id": "048012-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-058610",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Coventry",
        "postalCode": "CV1 5RR",
        "region": "UKG33",
        "streetAddress": "Council House, Earl Street"
      },
      "contactPoint": {
        "email": "ProcurementContracts@coventry.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PMJC-6861-XJPP",
      "identifier": {
        "id": "PMJC-6861-XJPP",
        "scheme": "GB-PPON"
      },
      "name": "Coventry City Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-09-19T23:59:59+01:00"
    },
    "description": "The Council is seeking to appoint a single market operator to plan and deliver festive food, drink and retail stalls with a look and feel that is commensurate with a typical Christmas Market offering food, drink, and festive goods. \nThe successful operator will be responsible for the content, look and feel of its operation. This is from the start of set up, to the end of de-rig on its completion; including provision of all infrastructure and services at their own cost.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-08-12T12:59:10+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "048012-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/048012-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-08-26T17:00:00+01:00"
    },
    "id": "ocds-h6vhtk-058610",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Event services",
            "id": "79952000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG33"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2027-05-30T23:59:59+01:00",
          "maxExtentDate": "2029-05-30T23:59:59+01:00",
          "startDate": "2025-10-03T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The initial term of the Contract will be for the period of two (2) years from commencement, but may be extended, by mutual agreement by two (2) increments of one (1) year to an expiry date no later than 30 May 2029."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 800000.0,
          "amountGross": 960000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "specialRegime": [
      "concession"
    ],
    "status": "active",
    "submissionMethodDetails": "This procurement is being undertaken through the use of an electronic tendering web-based system called CSW-JETS, a joint system used by members of the Coventry, Solihull and Warwickshire Shared Service. \nIn order to participate in this procurement, you will need to be registered on the Council\u0027s e-tendering site at https://in-tendhost.co.uk/csw-jets. Tenderers only need to register once to receive tender notifications from 8 local authorities. \nUse of the Council\u0027s e-Tendering system is free for Tenderers throughout the whole procurement process. Access to the submissions will only be made available to those employees of the Council and/or their authorised advisors in respect of this project.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-09-11T13:00:00+01:00"
    },
    "title": "COV - Christmas Market Operator 2025",
    "value": {
      "amount": 800000.0,
      "amountGross": 960000.0,
      "currency": "GBP"
    }
  }
}