Hwb Digital Learning Platform for Wales

{
  "buyer": {
    "id": "GB-PPON-PQYQ-3841-BHTP",
    "name": "Llywodraeth Cymru / Welsh Government"
  },
  "date": "2025-08-12T12:00:11+01:00",
  "id": "047965-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-051db8",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Cardiff",
        "postalCode": "CF10 3NQ",
        "region": "UKL22",
        "streetAddress": "Cyflawni Caffael / Procurement Delivery"
      },
      "contactPoint": {
        "email": "ictprocurement@gov.wales"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Welsh devolved regulations apply",
            "id": "GB-WLS",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "http://gov.wales"
      },
      "id": "GB-PPON-PQYQ-3841-BHTP",
      "identifier": {
        "id": "PQYQ-3841-BHTP",
        "scheme": "GB-PPON"
      },
      "name": "Llywodraeth Cymru / Welsh Government",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-10-30T23:59:59+00:00"
    },
    "contractTerms": {
      "financialTerms": "Please see tender documentation"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Tender Notice for Hwb Digital Learning Platform for Wales C168/2024/2025 please see tender documentation on etenderwales bravosolution for more information and how to respond electronically via etenderwales project_60190, itt_119317. \nThe Welsh Government remains committed to delivering a national approach to digital services, enabling maintained schools in Wales to maximize the transformational benefits of digital and technology in education. \nOur vision is to \u2018Embrace innovation to transform digital education in Wales\u2019. By harnessing cutting-edge, bilingual digital technology, we aim to create a personalised, safe, agile, and interconnected ecosystem that equips practitioners and schools to prepare learners to thrive in a rapidly evolving global digital society.\nThe Hwb platform is the Welsh Government\u2019s strategic digital channel to support delivering the Curriculum for Wales. It provides education stakeholders with a secure, single point of access to a plethora of bilingual content, resources, and digital tools and services.\nAs a national digital service, we support over 1480 maintained schools, with over 450,000 learners, 55,000 practitioners, and a range of education professionals across the schools\u2019 sector in Wales. \nThe Hwb web platform will need to be accessed by learners, practitioners, and potentially parents. Therefore, we need a service that is customisable to individual users\u2019 needs and preferences. The web platform will need to integrate with a central Entra ID identity service to support different user groups accessing specific content when logged in, as well as allowing public users to access public-facing content. \nThe web platform will need to support standard website functionality, including but not limited to, a content management solution, news, and event management. A key deliverable is to provide a single resource repository supporting the creation and sharing of dynamic and interactive content, resources, assessments/quizzes hosted locally or by accredited partners. The repository will need to support a range of formats from static/interactive resources to immersive VR and AR formats. \nIt is essential the web platform can respond to the evolving needs of schools and embrace opportunities from emerging technology. Our wider Hwb cloud service enables users to access online tools and resources anywhere, anytime, from various web-enabled devices. It provides an integrated platform allowing schools to easily access Microsoft 365, Google for Education, and Apple Classroom tools and services. The web platform will need to support interoperability with these services to ensure resources can be utilised easily as part of lesson planning within virtual classrooms. The platform will need to support a seamless gateway for users to access relevant tools and services through Single Sign-On, using a role-based access control model.\nThe Welsh Government embraces a cloud-first approach and seeks to procure a software as a service (SaaS) solution. The successful bidder will need to design the web platform to our specific requirements, ensuring it is user-centered, bilingual, and fully accessible per the latest WGAC AA standards. \nThe service should embrace secure by design and support simplified code, so content can be published easily and efficiently by our teams. The service will need to be flexible to adapt to the fast-moving and ever-changing technology landscape and provide a gateway to the plethora of services and education technology opportunities delivered by Welsh Government. \nDuring the most recent academic year, the existing web platform has supported an average of approximately 3.5 million logins each month. Activity can vary significantly throughout the year, so the service will need to deliver dynamic scaling and full resilience. \nOur aim is for this service to future-proof the Hwb platform and ensure it\u2019s recognised by educators as the single gateway to meet all their digital education needs for many years to come. The successful bidder has an opportunity to provide a digital service that positively impacts the lives of children in Wales.\nPlease note a Prior Information Notice, reference 20250221-000035 (2025/S 000-006983) was published on 21st February 2025, to inform the market about this upcoming opportunity.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-08-12T12:00:11+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "047965-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/047965-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-09-05T16:00:00+01:00"
    },
    "hasRecurrence": true,
    "id": "C168/2024/2025",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "IT services: consulting, software development, Internet and support",
            "id": "72000000",
            "scheme": "CPV"
          },
          {
            "description": "Software package and information systems",
            "id": "48000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKL"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Technical Section 1: Usability and accessibility (40%)\nTQ[1.1] (15%) - Overarching aim of the proposal\nTQ[1.2] (5%) \u2013 User Experience\nTQ[1.3] (5%) \u2013 User Journey \nTQ[1.4] (5%) - Content management \u0026 publishing \nTQ[1.5] (2.5%) - Data Strategy \u0026 reporting\nTQ[1.6] (2.5%) - Sub-contractor Management\nTQ[1.7] (5%) - Innovation\nTechnical Section 2: Implementation Process  (10%)\nTQ[2.1] (10%) - Plan to migrate content, test and stand up the new platform\nTechnical Section 3: Contract Management (10%) \nTQ[3.1] (5%) - Ongoing delivery  \nTQ[3.2] (5%) - Skills and resource \nTechnical Section 4: Social Value (10%)\nTQ[4.1] (10%) - Delivery of Wellbeing of Future Generation and Social Value \nOverall Technical Weighting: 70%",
              "name": "Technical Evaluation Criteria ",
              "numbers": [
                {
                  "number": 70.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Total Annual Hwb Contract Costs \u2013 25%\nFuture Developments - SFIA Day Rate Card \u2013 5%\nOverall Commercial Weighting: 30%",
              "name": "Commercial Evaluation Criteria",
              "numbers": [
                {
                  "number": 30.0,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-11-30T23:59:59+00:00",
          "maxExtentDate": "2030-11-30T23:59:59+00:00",
          "startDate": "2025-12-01T00:00:00+00:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The Contract will be awarded for a three-year term with possible extensions of up to a total of 24 months."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Please see tender documentation.",
              "type": "economic"
            },
            {
              "description": "Please see tender documentation.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 6700000,
          "amountGross": 8000000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2030-08-12T23:59:59+01:00"
        }
      ]
    },
    "riskDetails": "Please see tender documentation",
    "status": "active",
    "submissionMethodDetails": "https://etenderwales.bravosolution.co.uk/Please refer to the tender documents and instructions on how to submit an electronic bid on etenderwales bravo solution ITT project_60190, itt_119317.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en",
        "cy"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-09-16T16:00:00+01:00"
    },
    "title": "Hwb Digital Learning Platform for Wales",
    "value": {
      "amount": 6700000,
      "amountGross": 8000000,
      "currency": "GBP"
    }
  }
}