TD2290 - MAINTENANCE & REPAIR SERVICES FOR DERBY CITY COUNCILS (DCC'S) HIGHWAYS FLEET

{
  "buyer": {
    "id": "GB-PPON-PQVM-1383-ZBXP",
    "name": "Derby City Council"
  },
  "date": "2025-08-12T08:06:53+01:00",
  "id": "047809-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-058592",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Derby",
        "postalCode": "DE1 2FS",
        "region": "UKF11",
        "streetAddress": "The Council House - Corporation Street"
      },
      "contactPoint": {
        "email": "procurement@derby.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PQVM-1383-ZBXP",
      "identifier": {
        "id": "PQVM-1383-ZBXP",
        "scheme": "GB-PPON"
      },
      "name": "Derby City Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-10-06T23:59:59+01:00"
    },
    "description": "Derby City Council (The Council) is undertaking this procurement to establish a contract for the provision of Maintenance for The Council\u0027s HGV Fleet and items of Plant \u0026 Equipment which operates within the Highways maintenance service.  The Highways maintenance service is responsible for the repair and maintenance of the roads and pavements within the Derby City Council remit. This includes repairing potholes, road resurfacing, gully emptying and winter maintenance.    \nThe fleet is currently maintained by an in-house workshop, but capacity will be exceeded with planned fleet expansion in other areas of the authority.  This has created a need for an experienced and competent Supplier/s to maintain, repair, and modify (where necessary) all HGV\u0027s and plant operated by the Highways department\nThe requirement has been split into 4 lots:\nLot 1\nProvision of full planned preventative maintenance of the Council\u0027s Heavy Goods Vehicle\u0027s (HGV\u0027s) operated by the highways department, which is Operator\u0027s Licence (O-Licence) compliant.\nLots 2, 3 \u0026 4 \nProvision of full planned preventative maintenance for plant, this is split into Lot 2 - JCB vehicles and equipment; Lot 3 - Rollers and pavers; and Lot 4 - Multihog.   \nThe initial contract period for Lots 1, 3 and 4 is 3 years; the contract is estimated to commence February 2026 and expire February 2029.\nThe initial contract period for Lot 2 is 2 years and 7 months; the contract is estimated to commence July 2026 to February 2029.\nThere will be an option to extend the contract for all lots 2 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years for lots 1,3,4 and 4 years 7 months for lot 2.\nFor this contract, Derby City Council expects that the following changes may take place during the contract term:\n\u2022Change in vehicle make or model - The Council may need to switch to different types or brands of vehicles during the contract.\n\u2022Fleet size changes - The number of vehicles required may increase, which could affect the overall contract cost.\noThe Council anticipate that due to the creation of the East Midlands Combined County Authority (EMCCA) there may result in changed to the council structures and service delivery For this contract it is anticipated that the effects of EMCCA may lead to an increased Fleet size and structure.\n\u2022Change in service areas - The geographical area may change, particularly if there are updates due to Local Government Reorganisation (LGR).\noLocal Government Reorganisation (LGR) is underway in several areas across the country and may result in changes to council structures, service delivery and responsibilities, and geographical coverage during the life of the contract. For this contract it is anticipated that the effects of LGR may lead to an increased Fleet size and structure.\no The core contract value, estimated at \u00a31,415,000.00, based on known current service requirements\noAn additional estimated value of \u00a3705,000.00 - \u00a31,000,000.00 to reflect potential future changes in service scope or volume linked to LGR / EMCCA. It is unknown at this stage how this value will  be split.\nThese are not guaranteed changes but are to provide early notice to ensure they can be factored into your planning.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-08-12T08:06:53+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "047809-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/047809-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-09-10T15:00:00+01:00"
    },
    "hasRecurrence": true,
    "id": "TD2290",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Repair and maintenance services",
            "id": "50000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF11"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Repair and maintenance services",
            "id": "50000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF11"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "Repair and maintenance services",
            "id": "50000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF11"
          }
        ],
        "id": "3",
        "relatedLot": "3"
      },
      {
        "additionalClassifications": [
          {
            "description": "Repair and maintenance services",
            "id": "50000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF11"
          }
        ],
        "id": "4",
        "relatedLot": "4"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Cost",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-01-31T23:59:59Z",
          "maxExtentDate": "2031-01-31T23:59:59Z",
          "startDate": "2026-02-01T00:00:00Z"
        },
        "description": "Provision of full planned preventative maintenance of the Council\u0027s Heavy Goods Vehicle\u0027s (HGV\u0027s) operated by the highways department, which is Operator\u0027s Licence (O-Licence) compliant.\nThis includes: \n(a)\tMOT testing.  \n(b)\tSix-weekly inspections, and servicing in accordance with manufacturers\u0027 guidelines, covering both vehicles and onboard equipment such as Scarab sweepers, Whale and Bucher gully systems, Econ gritting bodies, and Atlas cranes.  Lifting Operations and Lifting Equipment Regulations (LOLER) examinations are also required where applicable.\n\u2022\tRecovery, reactive and corrective maintenance must also be provided.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "The initial contract period for Lots 1, 3 and 4 is 3 years; the contract is estimated to commence February 2026 and expire February 2029.\nThe initial contract period for Lot 2 is 2 years and 7 months; the contract is estimated to commence July 2026 to February 2029.\nThere will be an option to extend the contract for all lots 2 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years for lots 1,3,4 and 4 years 7 months for lot 2."
        },
        "renewal": {
          "description": "There will be an option to extend the contract for all lots 2 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years for lots 1,3,4 and 4 years 7 months for lot 2."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "HGV Fleet",
        "value": {
          "amount": 1700000,
          "amountGross": 2040000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Cost",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-01-31T23:59:59Z",
          "maxExtentDate": "2031-01-31T23:59:59Z",
          "startDate": "2026-07-01T00:00:00+01:00"
        },
        "description": "Provision of full planned preventative maintenance for plant, this is split into Lot 2 - JCB vehicles and equipment\nThis includes:\n\u2022\tProvide full planned preventative maintenance for The Council\u0027s Highways service plant, in accordance with manufacturer recommendations.\n(c)\tInclude all mandatory Lifting Operations and Lifting Equipment Regulations (LOLER) examinations where required, covering equipment such as JCBs, rollers, pavers, and a Multihog.  \n\u2022\tRecovery, reactive and corrective maintenance must also be provided.\nThe scope is further detailed in Part 3 Specification.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "2",
        "options": {
          "description": "The initial contract period for Lots 1, 3 and 4 is 3 years; the contract is estimated to commence February 2026 and expire February 2029.\nThe initial contract period for Lot 2 is 2 years and 7 months; the contract is estimated to commence July 2026 to February 2029.\nThere will be an option to extend the contract for all lots 2 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years for lots 1,3,4 and 4 years 7 months for lot 2."
        },
        "renewal": {
          "description": "There will be an option to extend the contract for all lots 2 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years for lots 1,3,4 and 4 years 7 months for lot 2."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "JCB",
        "value": {
          "amount": 250000,
          "amountGross": 300000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Cost",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-01-31T23:59:59Z",
          "maxExtentDate": "2031-01-31T23:59:59Z",
          "startDate": "2026-02-01T00:00:00Z"
        },
        "description": "Provision of full planned preventative maintenance for plant, this is split into Lot 3 - Rollers and pavers\nThis includes:\n\u2022\tProvide full planned preventative maintenance for The Council\u0027s Highways service plant, in accordance with manufacturer recommendations.\n(c)\tInclude all mandatory Lifting Operations and Lifting Equipment Regulations (LOLER) examinations where required, covering equipment such as JCBs, rollers, pavers, and a Multihog.  \n\u2022\tRecovery, reactive and corrective maintenance must also be provided.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "3",
        "options": {
          "description": "The initial contract period for Lots 1, 3 and 4 is 3 years; the contract is estimated to commence February 2026 and expire February 2029.\nThe initial contract period for Lot 2 is 2 years and 7 months; the contract is estimated to commence July 2026 to February 2029.\nThere will be an option to extend the contract for all lots 2 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years for lots 1,3,4 and 4 years 7 months for lot 2."
        },
        "renewal": {
          "description": "There will be an option to extend the contract for all lots 2 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years for lots 1,3,4 and 4 years 7 months for lot 2."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Lot 3 - Rollers and pavers",
        "value": {
          "amount": 270000,
          "amountGross": 324000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Cost",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-01-31T23:59:59Z",
          "maxExtentDate": "2031-01-31T23:59:59Z",
          "startDate": "2026-02-01T00:00:00Z"
        },
        "description": "Provision of full planned preventative maintenance for plant, this is split into Lot 4 - Multihog.   \nThis includes:\n\u2022\tProvide full planned preventative maintenance for The Council\u0027s Highways service plant, in accordance with manufacturer recommendations.\n(c)\tInclude all mandatory Lifting Operations and Lifting Equipment Regulations (LOLER) examinations where required, covering equipment such as JCBs, rollers, pavers, and a Multihog.  \n\u2022\tRecovery, reactive and corrective maintenance must also be provided",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "4",
        "options": {
          "description": "The initial contract period for Lots 1, 3 and 4 is 3 years; the contract is estimated to commence February 2026 and expire February 2029.\nThe initial contract period for Lot 2 is 2 years and 7 months; the contract is estimated to commence July 2026 to February 2029.\nThere will be an option to extend the contract for all lots 2 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years for lots 1,3,4 and 4 years 7 months for lot 2."
        },
        "renewal": {
          "description": "There will be an option to extend the contract for all lots 2 years in annual increments, subject to satisfactory performance and business needs. Maximum contract period is 5 years for lots 1,3,4 and 4 years 7 months for lot 2."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Lot 4 - Multihog",
        "value": {
          "amount": 195000,
          "amountGross": 234000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2030-09-01T23:59:59+01:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "www.eastmidstenders.org",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-09-11T12:00:00+01:00"
    },
    "title": "TD2290 - MAINTENANCE \u0026 REPAIR SERVICES FOR DERBY CITY COUNCILS (DCC\u0027S) HIGHWAYS FLEET",
    "value": {
      "amount": 2415000,
      "amountGross": 2898000,
      "currency": "GBP"
    }
  }
}