Framework Agreement for Holiday, Activities and Food (HAF) Programme 2025

{
  "buyer": {
    "id": "GB-PPON-PJDT-6566-GZNX",
    "name": "Southend-on-Sea City Council"
  },
  "date": "2025-08-08T18:39:09+01:00",
  "id": "047448-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04f969",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Southend On Sea",
        "postalCode": "SS2 6FA",
        "region": "UKH31",
        "streetAddress": "Civic Centre, Victoria Avenue, Southend On Sea, Essex"
      },
      "contactPoint": {
        "email": "procurementops@southend.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://southend.gov.uk"
      },
      "id": "GB-PPON-PJDT-6566-GZNX",
      "identifier": {
        "id": "PJDT-6566-GZNX",
        "scheme": "GB-PPON"
      },
      "name": "Southend-on-Sea City Council",
      "roles": [
        "buyer"
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    }
  ],
  "tag": [
    "tender"
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  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-10-24T23:59:59+01:00"
    },
    "description": "Southend-on-Sea City Council are seeking to establish a Framework Agreement for the provision of Holiday Activity and Food Programme Services (HAF) in Southend-on-Sea.\nThe Healthy Activities and Food programme (HAF) has been funded by the Department for Education to deliver activities and food to vulnerable children during school holiday periods.\nThe provision must be used to provide access to holiday activity programmes as follows:\n- At least 4 hours for 4 days a week for 4 weeks the Summer, and a week in Easter and a week at Christmas\n- Inclusive and accessible provision - Provision offered to all Benefits related FSM children of statutory school age in Southend-on-Sea.\nThe minimum standards for the delivery of high-quality provision include healthy food (meeting the school food standards) enriching activities, physical activities, nutritional education, and for children to:\n\u2022 Eat more healthily\n\u2022 Be more active\n\u2022 Take part in engaging and enriching activities\n\u2022 Be safe and not isolated\n\u2022 Have greater knowledge of health and nutrition\n\u2022 Be more engaged with school and other services\n\u2022 Have greater knowledge and awareness of the holiday club provision\nFurther details in respect of this tender opportunity is contained within the Invitation to Tender documentation pack\nSuppliers are invited to view the documents and submit their tender to join the Framework  and the first round will close at 12 Noon on Friday 12th September 2025. The Framework will remain open for providers to join, but evaluations will be carried out 3 times a year 4 months before the next term commences.\nPlease view the documents here: https://procontract.due-north.com with the reference DN773627.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-08-08T18:39:09+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "047448-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/047448-2025"
      }
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    "enquiryPeriod": {
      "endDate": "2025-08-29T12:00:00+01:00"
    },
    "hasRecurrence": true,
    "id": "DN773627",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Health and social work services",
            "id": "85000000",
            "scheme": "CPV"
          },
          {
            "description": "Other community, social and personal services",
            "id": "98000000",
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        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH31"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
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              "name": "Quality - Technical Questionnaire responses",
              "numbers": [
                {
                  "number": 100,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-11-30T23:59:59Z",
          "maxExtentDate": "2031-11-30T23:59:59Z",
          "startDate": "2025-12-01T00:00:00Z"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "There is an option to extend until 30th November 2031, or any part thereof, this is subject to demand continued funding."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 4200000,
          "amountGross": 5040000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2026-01-30T23:59:59Z"
        }
      ]
    },
    "specialRegime": [
      "lightTouch"
    ],
    "status": "active",
    "submissionMethodDetails": "https://procontract.due-north.com/Opportunities/Index?resetFilter=True\u0026applyFilter=True\u0026p=b16526a7-7dbd-e611-8118-000c29c9ba21\u0026v=1",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "description": "Suppliers must meet the minimum required selection criteria for entry onto the Framework Agreement and maintain the requisite criteria throughout the duration of the Contract. There are no other restrictions on who can or cannot join the Framework Agreement and Suppliers may apply to join at any time during the lifetime of the Framework Agreement Period as entry remains open throughout this period.",
        "isOpenFrameworkScheme": true,
        "method": "withoutReopeningCompetition",
        "openFrameworkSchemeEndDate": "2031-11-30T23:59:59Z",
        "type": "closed"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-09-12T12:00:00+01:00"
    },
    "title": "Framework Agreement for Holiday, Activities and Food (HAF) Programme 2025",
    "value": {
      "amount": 4200000,
      "amountGross": 5040000,
      "currency": "GBP"
    }
  }
}