MBC-1518 Responsive Repairs and Voids for Melton Borough Council

{
  "buyer": {
    "id": "GB-PPON-PTMP-8573-JHVJ",
    "name": "Melton Borough Council"
  },
  "date": "2025-08-08T14:48:20+01:00",
  "id": "047321-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-052b1e",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Melton Mowbray",
        "postalCode": "LE13 1GH",
        "region": "UKF22",
        "streetAddress": "Parkside"
      },
      "contactPoint": {
        "email": "wellandprocurement@melton.gov.uk"
      },
      "details": {
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      "id": "GB-PPON-PTMP-8573-JHVJ",
      "identifier": {
        "id": "PTMP-8573-JHVJ",
        "scheme": "GB-PPON"
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      "name": "Melton Borough Council",
      "roles": [
        "buyer"
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    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Melton Mowbray",
        "postalCode": "LE13 1GH",
        "region": "UKF22",
        "streetAddress": "Parkside"
      },
      "contactPoint": {
        "email": "wellandprocurement@melton.gov.uk"
      },
      "id": "GB-PPON-PVMQ-1845-NYPP",
      "identifier": {
        "id": "PVMQ-1845-NYPP",
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      "name": "Welland Procurement",
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  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-10-06T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "This tender is seeking suitably competent contractor(s) to undertake various works to Melton Borough Council\u0027s Housing Stock. \nThis tender has been split into Lots: \nLot 1 - Day to Day Repairs  \nRepairs works to existing housing stock which may also include works identified by Council led HHSRS surveys or surveys instructed by the Council but undertaken by others.  \nEstimated annual contract value for Lot 1: \u00a3600,000 per annum  \nLot 2 - Void Works  \nWorks to make the home suitable for immediate re-occupation by a tenant at the instruction of the Council. Works undertaken will be required to meet the Melton Void Quality Standard. This Lot is not available for subcontracting; the Council wishes to work directly with a main contractor only.  \nEstimated annual contract value for Lot 2: \u00a3425,000 per annum  \nLot 3 - Replacement Kitchens and Bathrooms  \nWorks to provide the wholesale replacement of existing kitchens and/or bathrooms within occupied homes.  \nEstimated annual contract value for Lot 3: \u00a3750,000 per annum. \nLot 4 - Combination of Lots 1-3  \nThe Council is keen to understand wider value for money options that may be available by placing all 3 Lots with a single supplier. Lot 4 is therefore a single contract option to cover the requirements of all 3 Lots.  \nFurther information about all Lots can be obtained in the tender documentation within this tender pack.  \nThis opportunity is published on the ProContract e-procurement portal under DN776581. The deadline for tender submissions will be 12 noon 12th September 2025.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
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        "documentType": "technicalSpecifications",
        "id": "L-1",
        "url": "https://www.eastmidstenders.org/"
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      {
        "datePublished": "2025-08-08T14:48:20+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "047321-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/047321-2025"
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    ],
    "enquiryPeriod": {
      "endDate": "2025-09-08T12:00:00+01:00"
    },
    "id": "DN776581",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Houses construction work",
            "id": "45211300",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of building installations",
            "id": "50700000",
            "scheme": "CPV"
          },
          {
            "description": "Miscellaneous repair and maintenance services",
            "id": "50800000",
            "scheme": "CPV"
          }
        ],
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            "countryName": "United Kingdom",
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        "id": "1",
        "relatedLot": "1"
      },
      {
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          {
            "description": "Houses construction work",
            "id": "45211300",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of building installations",
            "id": "50700000",
            "scheme": "CPV"
          },
          {
            "description": "Miscellaneous repair and maintenance services",
            "id": "50800000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF22"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "Houses construction work",
            "id": "45211300",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of building installations",
            "id": "50700000",
            "scheme": "CPV"
          },
          {
            "description": "Miscellaneous repair and maintenance services",
            "id": "50800000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF22"
          }
        ],
        "id": "3",
        "relatedLot": "3"
      },
      {
        "additionalClassifications": [
          {
            "description": "Houses construction work",
            "id": "45211300",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of building installations",
            "id": "50700000",
            "scheme": "CPV"
          },
          {
            "description": "Miscellaneous repair and maintenance services",
            "id": "50800000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF22"
          }
        ],
        "id": "4",
        "relatedLot": "4"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "awardCriteriaDetails": "Suppliers can opt to bid for a single lot or a combination of up to 2 lots. Alternatively, if a supplier wishes to bid for all 3 lots they can do so by applying for Lot 4 - Combined Lot.",
      "maximumLotsAwardedPerSupplier": 3,
      "maximumLotsBidPerSupplier": 3
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Quality questions",
              "name": "Quality",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Social Value",
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Pricing",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-03-31T23:59:59+01:00",
          "maxExtentDate": "2033-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "Under this LOT the Contractor shall receive Works Orders of varying values to undertake repair Works to the existing housing stock.\u202f This may also include Works identified under the Council\u0027s own HHSRS surveys, or surveys instructed by the council and undertaken by others.\u202f Some of the Works will require attendance within 24 hours (emergency), whilst the remainder will vary in stipulated timescales for completion.\u202f It is a specific requirement of this LOT that bidding contractors have a facility for receiving Works Orders during core hours (9am-5pm) but also at periods outside of this.\u202f The out of hours service can be contracted out, but it is a pre-requisite of this contract that any call handling centre is UK-based, and conversant with the types of calls and Works that are expected.  \nBidders should be mindful of the Council\u0027s Damp and Mould policy and the timeframes for responding, in line with up-coming changes in legislation. More broadly, bidders should be aware of the necessity for Melton Borough Council to adhere to Awaab\u0027s law and future changes to legislation in this regard. \nThe Council instructs in the region of 5,000 responsive repairs per annum  \nEstimated annual value is Circa \u00a3600,000 per annum",
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Extension of the services will be based on contract performance and availability of budget."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Day to Day Repairs",
        "value": {
          "amountGross": 5040000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Quality questions",
              "name": "Quality",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Social Value",
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Pricing",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-03-31T23:59:59+01:00",
          "maxExtentDate": "2033-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "Upon receipt of instruction, the supplier would be required to undertake the Works identified to the home within the timescale stipulated.\u202f These works are intended to make the home suitable for immediate re-occupation by a tenant, within specified timeframes, and meet the Melton Void Quality Standard.  \nEstimated annual value is Crica \u00a3425,000 per annum  \nThe Council wishes to work directly with a bidder on this workstream, and bidders may not sub-contract this element of work (aside from specialist interventions such as Asbestos removal)  \nThe Council manages in the region of 150 empty homes each year, so bidders should be prepared for a demand of roughly 3 voids per week.",
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "Extension of the services will be based on contract performance and availability of budget."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Void Works",
        "value": {
          "amountGross": 3570000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Quality questions",
              "name": "Quality",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
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              "description": "Social Value",
              "name": "Social Value",
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                {
                  "number": 10,
                  "weight": "percentageExact"
                }
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              "type": "quality"
            },
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              "numbers": [
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                  "weight": "percentageExact"
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            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-03-31T23:59:59+01:00",
          "maxExtentDate": "2033-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "This LOT entails the wholesale replacement of existing kitchens and/or bathrooms within occupied homes.\u202fJoined up working, day-to-day customer liaison and communication is seen as key with this LOT. \nEstimated annual value is \u00a3750,000.00 per annum. Indicative number of capital replacements are:  \n2026-27 - 80 Kitchens, 40 Bathrooms \n27-28 - 90 Kitchens, 30 Bathrooms \n28-29 - 100 Kitchens, 25 Bathrooms",
        "hasRenewal": true,
        "id": "3",
        "renewal": {
          "description": "Extension of the services will be based on contract performance and availability of budget."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Replacement Kitchens and Bathrooms",
        "value": {
          "amountGross": 6300000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
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              "description": "Quality questions",
              "name": "Quality",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Social Value",
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
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              "type": "quality"
            },
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        },
        "contractPeriod": {
          "endDate": "2031-03-31T23:59:59+01:00",
          "maxExtentDate": "2033-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "description": "The Council is keen to understand any wider VFM that can be obtained by placing all of the above LOTs under a single supplier.",
        "hasRenewal": true,
        "id": "4",
        "renewal": {
          "description": "Extension of the services will be based on contract performance and availability of budget."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Combined Lot Option",
        "value": {
          "amountGross": 0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "works",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "https://procontract.due-north.com/Advert?advertId=a820923a-5b74-f011-813a-005056b64545\u0026p=527b4bbd-5c58-e511-80ef-000c29c9ba21",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
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    "tenderPeriod": {
      "endDate": "2025-09-12T12:00:00+01:00"
    },
    "title": "MBC-1518 Responsive Repairs and Voids for Melton Borough Council",
    "value": {
      "amountGross": 14910000,
      "currency": "GBP"
    }
  }
}