Cairn Housing Association: External Audit Services 2025-26

{
  "buyer": {
    "id": "GB-FTS-34053",
    "name": "Cairn Housing Association"
  },
  "date": "2025-08-08T12:47:57+01:00",
  "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=806865.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\n(SC Ref:806865)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=806865",
  "id": "047242-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000806865",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-05841d",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Edinburgh",
        "postalCode": "EH7 4GH",
        "region": "UKM",
        "streetAddress": "Bellevue House, 22 Hopetoun Street"
      },
      "contactPoint": {
        "email": "stephen.mcdougall@cairnha.com",
        "name": "Stephen McDougall",
        "telephone": "+44 8009903405",
        "url": "https://www.publiccontractsscotland.gov.uk/"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA17262",
        "classifications": [
          {
            "description": "Housing Association",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Housing and community amenities",
            "id": "06",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.cairnha.com"
      },
      "id": "GB-FTS-34053",
      "identifier": {
        "legalName": "Cairn Housing Association"
      },
      "name": "Cairn Housing Association",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Edinburgh"
      },
      "id": "GB-FTS-1033",
      "identifier": {
        "legalName": "Edinburgh Sheriff Court"
      },
      "name": "Edinburgh Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-08-29T12:30:00+01:00"
    },
    "bidOpening": {
      "date": "2025-08-29T12:30:00+01:00"
    },
    "classification": {
      "description": "Auditing services",
      "id": "79212000",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true,
      "performanceTerms": "As per appended invitation to tender."
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "External audit services to provide independent, third-party assessment of Cairn Housing Association\u2019s and Pentland Community Enterprise\u2019s financial statements and internal controls to ensure:\n-Financial statements are prepared according to applicable accounting standards\n-Financial controls are sufficiently robust to prevent errors and detect fraud\n-Financial data is accurate and reliable\n-External audit reports provide a \"true and fair\" view of the Association\u0027s financial performance, including recommendations for improvements to systems, processes, internal controls, reporting procedures and / or data analysis techniques\n-External audit reports presented to the Board and Housing Regulator provide an independent assessment of the Association\u2019s financial statements and internal controls",
    "documents": [
      {
        "documentType": "economicSelectionCriteria",
        "id": "economic"
      },
      {
        "documentType": "technicalSelectionCriteria",
        "id": "technical"
      }
    ],
    "hasRecurrence": false,
    "id": "CHG08/25-02",
    "items": [
      {
        "deliveryAddresses": [
          {
            "region": "UKM"
          }
        ],
        "deliveryLocation": {
          "description": "Across mainland Scotland but primarily Edinburgh office."
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "10",
              "name": "Sector Knowledge",
              "type": "quality"
            },
            {
              "description": "10",
              "name": "Accreditations \u0026 Qualifications",
              "type": "quality"
            },
            {
              "description": "5",
              "name": "Quality Assurance",
              "type": "quality"
            },
            {
              "description": "10",
              "name": "Business Continuity \u0026 Staff Assurance",
              "type": "quality"
            },
            {
              "description": "5",
              "name": "Community Benefit",
              "type": "quality"
            },
            {
              "description": "20",
              "name": "Presentation to the Evaluation Panel",
              "type": "quality"
            },
            {
              "description": "40",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1080
        },
        "description": "As per appended invitation to tender.",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Mutually agreed extension into fourth and fifth years (3+1+1 years)"
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "As per appended invitation to tender.",
          "type": "suitability"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "https://www.publiccontractsscotland.gov.uk/",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 90
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-08-29T12:00:00+01:00"
    },
    "title": "Cairn Housing Association: External Audit Services 2025-26"
  }
}