ID 5830970 DE - Stranmillis College - Provision, Implementation, Support and Maintenance of a New Finance System

{
  "buyer": {
    "id": "GB-PPON-PLVV-6416-NPRL",
    "name": "Stranmillis University College"
  },
  "date": "2025-08-07T15:33:26+01:00",
  "id": "047005-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-058394",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT9 5DY",
        "region": "UKN06",
        "streetAddress": "Stranmillis Road"
      },
      "contactPoint": {
        "email": "SSDAdmin.CPD@finance-ni.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Northern Irish devolved regulations apply",
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "https://www.stran.ac.uk"
      },
      "id": "GB-PPON-PLVV-6416-NPRL",
      "identifier": {
        "id": "PLVV-6416-NPRL",
        "scheme": "GB-PPON"
      },
      "name": "Stranmillis University College",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT3 9ED",
        "region": "UKN06",
        "streetAddress": "Clare House 303 Airport Road West"
      },
      "contactPoint": {
        "email": "SSDAdmin.CPD@finance-ni.gov.uk"
      },
      "details": {
        "url": "https://www.finance-ni.gov.uk/topics/procurement"
      },
      "id": "GB-PPON-PVWG-8426-YWXV",
      "identifier": {
        "id": "PVWG-8426-YWXV",
        "scheme": "GB-PPON"
      },
      "name": "CPD - Supplies \u0026 Services Division",
      "roleDetails": "Construction and Procurement Delivery \u2013 Supplies and Services Division, is a Centre of Procurement Expertise and provides a central procurement function for central government in Northern Ireland",
      "roles": [
        "procuringEntity",
        "processContactPoint"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "A pre-market engagement exercise titled \u2018DfE - Stranmillis UC - Replacement Finance and Purchasing Solution Pre Market Engagement\u2019 was published on 12/03/2024. The closing date was 05/04/2024.\nThe PME Notice identifier was: 2024/S 000-007859\nProcurement identifier (OCID): ocds-h6vhtk-0447bb\nAs part of this engagement suppliers were invited to submit a response to a questionnaire\nand attended meetings with Stranmillis University College. Meetings with respondents took place on 01 May 2024 virtually."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-10-06T23:59:59+01:00"
    },
    "contractTerms": {
      "financialTerms": "As per Schedule 3 (Charges) of the Contract "
    },
    "description": "The Department for the Economy through its executive agency Stranmillis University College (The Buyer) wishes to establish a contract with a Supplier to provide a commercial, off-the shelf solution for the provision, support and maintenance of a finance system, which must be fully operational by 1 March 2026. The Contract will commence immediately following Award with an implementation phase, which must be completed by 28 February 2026. \nThe initial 5-year period will commence on the Go-Live date of 1 March 2026, and include options to extend for 2 further up to one-year periods (i.e. a maximum of 7.5 years, dependent on the Contract Award date and Implementation Phase).\nSuppliers should refer to the Specification Schedule for full detail on the deliverables of this contract. This procurement is for the award of a public contract through a competitive flexible procedure in accordance with section 20(1) and (2)(b) of the PA 2023.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-08-07T15:33:26+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "047005-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/047005-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-08-27T15:00:00+01:00"
    },
    "id": "ID 5830970",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Business transaction and personal business software development services",
            "id": "72212400",
            "scheme": "CPV"
          },
          {
            "description": "Financial analysis and accounting software development services",
            "id": "72212440",
            "scheme": "CPV"
          },
          {
            "description": "Accounting software development services",
            "id": "72212443",
            "scheme": "CPV"
          },
          {
            "description": "Time accounting or human resources software development services",
            "id": "72212450",
            "scheme": "CPV"
          },
          {
            "description": "Software programming and consultancy services",
            "id": "72200000",
            "scheme": "CPV"
          },
          {
            "description": "IT services: consulting, software development, Internet and support",
            "id": "72000000",
            "scheme": "CPV"
          },
          {
            "description": "Programming services of application software",
            "id": "72212000",
            "scheme": "CPV"
          },
          {
            "description": "Software development services utilities",
            "id": "72212700",
            "scheme": "CPV"
          },
          {
            "description": "Content management software development services",
            "id": "72212783",
            "scheme": "CPV"
          },
          {
            "description": "Virus protection software development services",
            "id": "72212760",
            "scheme": "CPV"
          },
          {
            "description": "Computer-related services",
            "id": "72500000",
            "scheme": "CPV"
          },
          {
            "description": "Computer support services",
            "id": "72610000",
            "scheme": "CPV"
          },
          {
            "description": "Helpdesk and support services",
            "id": "72253000",
            "scheme": "CPV"
          },
          {
            "description": "Software package and information systems",
            "id": "48000000",
            "scheme": "CPV"
          },
          {
            "description": "Financial analysis and accounting software package",
            "id": "48440000",
            "scheme": "CPV"
          },
          {
            "description": "Accounting software package",
            "id": "48443000",
            "scheme": "CPV"
          },
          {
            "description": "Accounting system",
            "id": "48444000",
            "scheme": "CPV"
          },
          {
            "description": "Time accounting or human resources software package",
            "id": "48450000",
            "scheme": "CPV"
          },
          {
            "description": "System, storage and content management software package",
            "id": "48780000",
            "scheme": "CPV"
          },
          {
            "description": "Content management software package",
            "id": "48783000",
            "scheme": "CPV"
          },
          {
            "description": "Database-management system",
            "id": "48612000",
            "scheme": "CPV"
          },
          {
            "description": "Database and operating software package",
            "id": "48600000",
            "scheme": "CPV"
          },
          {
            "description": "Information systems and servers",
            "id": "48800000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "As per Tender documentation.  \nThe Contracting Authority may during the process refine an award criterion in line with section 24 of the PA 2023. Where this is the case revised tender documentation will be provided to all suppliers clearly indicating any refinements made. ",
              "name": "Quantitative Criteria",
              "numbers": [
                {
                  "number": 65,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "As per Tender documentation.  \nThe Contracting Authority may during the process refine an award criterion in line with section 24 of the PA 2023. Where this is the case revised tender documentation will be provided to all suppliers clearly indicating any refinements made. ",
              "name": "Qualitative Criteria",
              "numbers": [
                {
                  "number": 35,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2031-02-28T23:59:59+00:00",
          "maxExtentDate": "2033-02-28T23:59:59+00:00",
          "startDate": "2025-10-06T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Following the initial contract period, there are 2 potential extension periods of up to 12 months each. Optional extension periods will be subject to review and satisfactory performance assessment by the Contracting Authority."
        },
        "status": "active",
        "value": {
          "amount": 596000,
          "amountGross": 715200,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "Tenders must be submitted electronically via the  relevant Call for Tender (CfT) opportunity  on eTendersNI, website details immediately below.\nPaper submissions will not be accepted or considered and will be rejected by the Contracting Authority / Buyer.\nThe tender documents are available with unrestricted and full direct access, free of charge, at: URL https://etendersni.gov.uk/epps",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-09-08T15:00:00+01:00"
    },
    "title": "ID 5830970 DE - Stranmillis College - Provision, Implementation, Support and Maintenance of a New Finance System",
    "value": {
      "amount": 596000,
      "amountGross": 715200,
      "currency": "GBP"
    }
  }
}