Tender for the provision of Housing-Related Support Service for children in care and care leavers (16-25 years old) in Herefordshire

{
  "buyer": {
    "id": "GB-PPON-PDTG-2978-LHCN",
    "name": "Herefordshire Council"
  },
  "date": "2025-08-07T14:48:57+01:00",
  "id": "046973-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05136b",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Hereford",
        "postalCode": "HR4 0LE",
        "region": "UKG11",
        "streetAddress": "Herefordshire Council, Plough Lane"
      },
      "contactPoint": {
        "email": "commercialservices@herefordshire.gov.uk",
        "name": "Ms Aksana Hironak"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PDTG-2978-LHCN",
      "identifier": {
        "id": "PDTG-2978-LHCN",
        "scheme": "GB-PPON"
      },
      "name": "Herefordshire Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-10-15T23:59:59+01:00"
    },
    "description": "Herefordshire Council is inviting tenders for the provision of a housing-related support service for children in care and care leavers aged 16 to 25 residing in Herefordshire. The service will assist vulnerable young people transitioning from care into supported arrangements, offering tailored support, guidance, and access to specialist services based on individual needs.\nThe successful provider will be required to supply accommodation for a minimum of 16 young people in a combination of one- and two-bedroom self-contained units. This must include at least two one-bedroom units designated for emergency accommodation.\nProspective suppliers must demonstrate the ability to provide sufficient properties within Herefordshire to meet the Council\u0027s requirements. Alternatively, they must provide evidence of a formal agreement in principle with property owners to utilise suitable accommodation for service delivery.\nContract Duration: 1 March 2026 to 20 February 2029, with an option to extend for up to an additional 48 months.\nMaximum Contract Value: \u00a3423,480 per annum, totalling \u00a32,964,360 over a potential seven-year term (including extensions). This amount does not include potential income from Housing Benefit or those payments made by the Council pursuant to the Contract (from the Children\u0027s Social Care funding) to cover accommodation costs for eligible Accommodation paid for service users.  \nEstimated annual income from accommodation charges for eligible Accommodation paid for service users is approximately \u00a3138,000, with up to a further \u00a3118,000 (circa) potentially being receivable for non-Accommodation paid for service users via Housing Benefit payments.\nIMPORTANT NOTE: These figures are indicative only and DO NOT constitute guaranteed income. Housing Benefit decisions are made independently by the Revenue and Benefits team and are outside the scope of this contract. Additionally, the age profile of those accommodated is subject to fluctuations based on demand. \nThis procurement will follow the Open Procedure under the Procurement Act 2023 and is subject to the Light Touch Regime (Section 9), allowing for procedural flexibilities.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-08-07T14:48:57+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "046973-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/046973-2025"
      }
    ],
    "id": "DN785878",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Social work and related services",
            "id": "85300000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG11"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 58,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Social Value",
              "numbers": [
                {
                  "number": 12,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-02-28T23:59:59Z",
          "maxExtentDate": "2033-02-28T23:59:59Z",
          "startDate": "2026-03-01T00:00:00Z"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The Council reserves the option to extend the contract for a period of up to further 48 months (subject to demand, further internal governance approvals, funding and supplier\u0027s satisfactory performance)."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 4756360,
          "amountGross": 5707632,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "specialRegime": [
      "lightTouch"
    ],
    "status": "active",
    "submissionMethodDetails": "Herefordshire Council has published this contract opportunity on the \u0027Supplying the Southwest Portal\u0027, project reference DN785878. To view the documentation related to this opportunity you will need to register on the portal if you are not already registered with Procontract, and express an interest in the opportunity.\nTo register with Procontract on the Supplying the Southwest Portal, click on the link below or copy and paste the link into your browser\u0027s address bar: https://www.supplyingthesouthwest.org.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-09-11T12:00:00+01:00"
    },
    "title": "Tender for the provision of Housing-Related Support Service for children in care and care leavers (16-25 years old) in Herefordshire",
    "value": {
      "amount": 4756360,
      "amountGross": 5707632,
      "currency": "GBP"
    }
  }
}