Property Managing Agent and Marketing Services - Rest of HIE area

{
  "buyer": {
    "id": "GB-FTS-1479",
    "name": "Highlands and Islands Enterprise"
  },
  "date": "2025-08-04T11:32:25+01:00",
  "description": "In order to participate, bidders should register, for free, on www.publiccontractsscotland.gov.uk and record their interest in this contract and download and complete all relevant documentation.\nTenders must be submitted via the PCS postbox and must be received by the published deadline. Late tenders will not be accepted and HIE will reject any submissions received after the deadline. Email or hard copy responses will not be accepted.\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=803170.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nBidders will be expected to support the delivery of community benefits which take into account HIEs role as a local economic development agency.\n(SC Ref:803170)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=803170",
  "id": "045567-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000803170",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-04b294",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Inverness",
        "postalCode": "IV2 5NA",
        "region": "UKM6",
        "streetAddress": "An L\u00f2chran, 10 Inverness Campus"
      },
      "contactPoint": {
        "email": "hieprocurement@hient.co.uk",
        "telephone": "+44 1463383084",
        "url": "http://www.publiccontractsscotland.gov.uk"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00313",
        "classifications": [
          {
            "description": "Regional or local agency/office",
            "id": "REGIONAL_AGENCY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Economic affairs",
            "id": "04",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.hie.co.uk"
      },
      "id": "GB-FTS-1479",
      "identifier": {
        "legalName": "Highlands and Islands Enterprise"
      },
      "name": "Highlands and Islands Enterprise",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Inverness Campus, Inverness",
        "postalCode": "IV2 5NA",
        "region": "UKM62",
        "streetAddress": "C/O Highlands and Islands Enterprise, An L\u00f2chran,"
      },
      "contactPoint": {
        "email": "ICOA@hient.co.uk",
        "telephone": "+44 1463245245"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA23323",
        "url": "https://www.invernesscampus.co.uk/"
      },
      "id": "GB-FTS-19012",
      "identifier": {
        "legalName": "Inverness Campus Owners Association"
      },
      "name": "Inverness Campus Owners Association",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Stromness",
        "postalCode": "KW16 3AN",
        "region": "UK",
        "streetAddress": "The Robert Rendall Building, Franklin Road"
      },
      "contactPoint": {
        "email": "facilitiesmanagement@orkneycampus.co.uk",
        "telephone": "+44 7922426446"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA30475",
        "url": "https://www.orkneycampus.co.uk/"
      },
      "id": "GB-FTS-65704",
      "identifier": {
        "legalName": "Orkney Research and Innovation Campus LLP"
      },
      "name": "Orkney Research and Innovation Campus LLP",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Inverness",
        "postalCode": "IV1 1AH",
        "streetAddress": "The Inverness Justice Centre, Longman Road"
      },
      "contactPoint": {
        "email": "inverness@scotcourts.gov.uk",
        "telephone": "+44 1463230782"
      },
      "details": {
        "url": "https://www.scotcourts.gov.uk/the-courts/court-locations/inverness-sheriff-court-and-justice-of-the-peace-court"
      },
      "id": "GB-FTS-1262",
      "identifier": {
        "legalName": "Inverness Sheriff Court and Justice of the Peace Court"
      },
      "name": "Inverness Sheriff Court and Justice of the Peace Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-09-11T12:00:00+01:00"
    },
    "bidOpening": {
      "date": "2025-09-11T12:00:00+01:00"
    },
    "classification": {
      "description": "Commercial property management services",
      "id": "70332200",
      "scheme": "CPV"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Activities will include property management, valuation and marketing.",
    "documents": [
      {
        "documentType": "economicSelectionCriteria",
        "id": "economic1"
      },
      {
        "documentType": "technicalSelectionCriteria",
        "id": "technical1"
      }
    ],
    "hasRecurrence": true,
    "id": "FTS035",
    "items": [
      {
        "deliveryAddresses": [
          {
            "region": "UKM6"
          },
          {
            "region": "UKM65"
          },
          {
            "region": "UKM66"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Pass/Fail",
              "name": "Prompt Payment",
              "type": "quality"
            },
            {
              "description": "Pass/Fail",
              "name": "Cyber Security",
              "type": "quality"
            },
            {
              "description": "Pass/Fail",
              "name": "Community Benefits",
              "type": "quality"
            },
            {
              "description": "10%",
              "name": "Financial Management and Reporting",
              "type": "quality"
            },
            {
              "description": "15%",
              "name": "Property Management and Marketing",
              "type": "quality"
            },
            {
              "description": "10%",
              "name": "Management and Delivery Team",
              "type": "quality"
            },
            {
              "description": "5%",
              "name": "Sustainability",
              "type": "quality"
            },
            {
              "description": "5%",
              "name": "Implementation and Handover",
              "type": "quality"
            },
            {
              "description": "5%",
              "name": "Fair Work",
              "type": "quality"
            },
            {
              "description": "50%",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1440
        },
        "description": "It is expected that these services will be required from November 2025 for an initial period of 3 years, unless terminated in accordance with the provisions of the Framework agreement, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term.\nThe 3 year budget, excluding VAT but inclusive of travel and subsistence, currently available to deliver these services is GBP640,000 - GBP679,975. Additional information: Economic operators may be excluded from this competition if they are in any of the situations referred to in Regulation 58 of the Public Contracts (Scotland) Regulations 2015.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "HIE may require the supplier to provide additional services particularly with regard to demand and budgetary availability or where HIE\u2019s strategic focus changes as a result of changes in Scottish Government policy or as a result of a direction given to them by the Scottish Government. Any such modification shall be in terms of Regulation 72 of the Public Contracts (Scotland) Regulations 2015. This may result in amendments to requirements under the Framework, including but not limited to:\n- reduction/ removal of Services, e.g., HIE actioning more of the services or elements of the services themselves\n- the addition of similar Services\n- increasing the volume of Services\n- removal or addition of sites as the size of the HIE portfolio fluctuates"
        },
        "renewal": {
          "description": "It is expected that these services will be required from November 2025 for an initial period of 3 years, unless terminated in accordance with the provisions of the Framework agreement, with HIE having the option to extend for a period or periods together not exceeding 1 year following the Initial Term."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "requiresStaffNamesAndQualifications": true
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "description": "HIE reserves the right to re-tender for these services upon termination of the framework or at the end of the Framework, including any extension period."
    },
    "reviewDetails": "An economic operator that suffers, or is at risk of suffering, loss or damage attributable to a breach of duty under the Public Contracts (Scotland) Regulations 2015 or the Procurement Reform (Scotland) Act 2014 may bring proceedings in the Sheriff Court or the Court of Session.",
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk",
    "submissionTerms": {
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "maximumParticipants": 1
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-09-11T12:00:00+01:00"
    },
    "title": "Property Managing Agent and Marketing Services - Rest of HIE area"
  }
}