Cabot Learning Federation ~ Cleaning Tender

{
  "buyer": {
    "id": "GB-PPON-PQMH-7586-GPYL",
    "name": "Cabot Learning Federation"
  },
  "date": "2025-07-28T12:05:51+01:00",
  "id": "043407-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0566f5",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Bristol",
        "postalCode": "BS15 4JT",
        "region": "UKK12",
        "streetAddress": "Federation House, King\u0027s Oak Academy, Brook Road"
      },
      "contactPoint": {
        "email": "tenders@litmuspartnership.co.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PQMH-7586-GPYL",
      "identifier": {
        "id": "PQMH-7586-GPYL",
        "scheme": "GB-PPON"
      },
      "name": "Cabot Learning Federation",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-06-08T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The Cabot Learning Federation is a well-established Multi Academy Trust situated in Somerset, North Somerset, Bristol, South Gloucestershire and Gloucestershire which includes currently the following 38 sites where the successful contractor will be required to deliver a service and meet the requirements of the specification from the contract commencement. \nThe 38 sites which may be part of this tender, subject to pricing, are:\n\u2022Begbrook Primary Academy, Begbrook Drive, Stapleton, BS16 1HG\n\u2022Broadoak Academy, Windwhistle Road, Weston-Super-Mare, BS23 4NP\n\u2022Brook Academy, Mill Lane, Gloucester, GL3 4ZN\n\u2022Castle Primary School, Castle Street, Stoke-Sub-Hamdon, TA14 6RE\n\u2022CLF Post 16, Woodside Road, Kingswood, BS15 8BD\n\u2022Digitech Studio School, Tower Road North, Warmley, BS30 8XQ\n\u2022Engage - Evergreen Primary Academy, Waverley Street, Easton, BS5 0YR\n\u2022Evergreen Primary Academy, Waverley Street, Easton, BS5 0YR\n\u2022Frome Vale Academy, Frenchay Road, Downend, BS16 2QS \n\u2022Hanham Woods Academy, Memorial Road, Hanham, BS15 3LA\n\u2022Hans Price Academy, Marchfields Way, Weston-Super-Mare, BS23 3QP\n\u2022Haywood Village Academy, 20 Whitney Crescent, Weston-Super-Mare, BS24 8ES\n\u2022John Cabot Academy, Woodside Road, Kingswood, BS15 8BD\n\u2022Kingsmead Academy Hartswell, Wiveliscombe, Taunton TA4 2NE\n\u2022King\u2019s Oak Academy, Brook Road, Kingswood, BS15 4JT\n\u2022Federation House, King\u2019s Oak Academy, Brook Road, Kingswood, BS15 4JT\n\u2022King\u2019s Oak Primary Academy, Brook Road, Kingswood, BS15 4JT\n\u2022Kingswood, No 29 \u0026 30 Britannia Road, Kingswood, Bristol BS15 8DB\n\u2022Lansdown Park Academy, Stockwood Lane, Bristol, BS14 8SJ\n\u2022Lime Hills Academy, Pound Lane, Nailsea, BS48 2NN and Lime Hills Academy, Beaufighter Road, Weston-Super-Mare, BS24 8EE \n\u2022Minerva Primary Academy, The Greenway, Fishponds, BS16 4HA\n\u2022Minerva Primary School, Outer Circle, Somerset, TA1 2BU\n\u2022Monkton Wood Academy, School Road, Monkton Heathfield, Taunton, TA2 8PD\n\u2022Priorswood Primary School, Wedlands, Taunton, Somerset, TA2 7AD\n\u2022Queen Margaret Primary Academy, York Road, Tewkesbury, GL20 5HU\n\u2022Snowdon Village, Beam Street, Bristol, BS5 9QY\n\u2022Summerhill Academy, Plummer\u2019s Hill, St George, BS5 7JU\n\u2022Tewkesbury Academy, Ashchurch Road, Tewkesbury, GL20 8DF\n\u2022The Redstart Primary School, Redstart Road, Chard, Somerset, TA20 1SD\n\u2022The Nest Frome Vale Academy, Frenchay Road, Downend, BS16 2QS\n\u2022The Sky Academy, Pickeridge Close, Taunton, TA2 7HW\n\u2022Uphill Village Academy, Old Church Road, Uphill, Weston-Super-Mare, BS23 4XH\n\u2022Wallscourt Farm Academy, Longdown Avenue, Stoke Gifford, BS16 1GE\n\u2022Waycroft Academy, Selden Road, Stockwood, Bristol, BS14 8PS\n\u2022Wicklea Academy, Wick Road, Bristol, BS4 4HR\n\u2022Winterstoke Hundred Academy BF, Beaufighter Road, Weston-Super-Mare, BS24 8EE\n\u2022Winterstoke Hundred Academy LP, Apprentice Wy, Locking Parklands, Weston-Super-Mare BS24 7PS\n\u2022Woodlands Academy, Whittock Road, Stockwood, Bristol, BS14 8DQ\nA New build school will be built at Ladymead Lane in Langford within the period of this contract and the service will need to be moved to that site.\nThese academies will be grouped into lots for geographical clusters within the tender specification (Somerset, North Somerset, Bristol, South Gloucestershire and Gloucestershire). in order to attract a broader range of suppliers and service propositions. Bidders may choose to bid for any number of Lots and as such, bids for each individual Lot will be evaluated (and the contract/s awarded) on their own merits, so bidders should submit their best price for each individual Lot, as no improved offers for award of multiple Lots to a single bidder will be accepted. \nPlease see PSQ document for further information.\nFor more information about this opportunity, please visit the Delta eSourcing portal at: \nhttps://litmustms.co.uk/tenders/UK-UK-Bristol:-School-cleaning-services./E553645Q8X\nTo respond to this opportunity, please click here: \nhttps://litmustms.co.uk/respond/E553645Q8X",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-07-28T12:05:51+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "043407-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/043407-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-08-29T12:00:00+01:00"
    },
    "id": "ocds-h6vhtk-0566f5",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School cleaning services",
            "id": "90919300",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK23"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "School cleaning services",
            "id": "90919300",
            "scheme": "CPV"
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        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK12"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "School cleaning services",
            "id": "90919300",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK11"
          }
        ],
        "id": "3",
        "relatedLot": "3"
      },
      {
        "additionalClassifications": [
          {
            "description": "School cleaning services",
            "id": "90919300",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK13"
          }
        ],
        "id": "4",
        "relatedLot": "4"
      },
      {
        "additionalClassifications": [
          {
            "description": "School cleaning services",
            "id": "90919300",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK13"
          }
        ],
        "id": "5",
        "relatedLot": "5"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
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              "name": "Criterion 1",
              "numbers": [
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                  "number": 1,
                  "weight": "order"
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              "type": "quality"
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            {
              "name": "Criterion 2",
              "numbers": [
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                  "weight": "order"
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              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-08-31T23:59:59+01:00",
          "maxExtentDate": "2032-08-31T23:59:59+01:00",
          "startDate": "2026-09-01T00:00:00+01:00"
        },
        "description": "Castle Primary School, Castle Street, Stoke-Sub-Hamdon, TA14 6RE \nKingsmead Academy Hartswell, Wiveliscombe, Taunton TA4 2NE \nThe Sky Academy, Pickeridge Close, Taunton, TA2 7HW \nMinerva Primary School, Outer Circle, Somerset, TA1 2BU\nMonkton Wood Academy, School Road, Monkton Heathfield, Taunton, TA2 8PD\nPriorswood Primary School, Wedlands, Taunton, Somerset, TA2 7AD\nThe Redstart Primary School, Redstart Road, Chard, Somerset, TA20 1SD",
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The contract being tendered is for three years in duration from 1 September 2026 until 31 August 2029, with the option to extend for a further term of 1 year + 1 year + 1 year on the same terms and conditions excluding the right to further extend. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost monthly."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Somerset",
        "value": {
          "amountGross": 2369233.0,
          "currency": "GBP"
        }
      },
      {
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          "criteria": [
            {
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              "numbers": [
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                  "weight": "order"
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            {
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                  "weight": "order"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-08-31T23:59:59+01:00",
          "maxExtentDate": "2032-08-31T23:59:59+01:00",
          "startDate": "2026-09-01T00:00:00+01:00"
        },
        "description": "Broadoak Academy, Windwhistle Road, Weston-Super-Mare, BS23 4NP\nHans Price Academy, Marchfields Way, Weston-Super-Mare, BS23 3QP\nHaywood Village Academy, 20 Whitney Crescent, Weston-Super-Mare, BS24 8ES\nWinterstoke Hundred Academy BF, Beaufighter Road, Weston-Super-Mare, BS24 8EE\nWinterstoke Hundred Academy LP, Apprentice Wy, Locking Parklands, Weston-Super-Mare BS24 7PS\nLime Hills Academy, Pound Lane, Nailsea, BS48 2NN and Lime Hills Academy, Beaufighter Road, Weston-Super-Mare, BS24 8E2\nUphill Village Academy, Old Church Road, Uphill, Weston-Super-Mare, BS23 4XH",
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "The contract being tendered is for three years in duration from 1 September 2026 until 31 August 2029, with the option to extend for a further term of 1 year + 1 year + 1 year on the same terms and conditions excluding the right to further extend. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost monthly."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "North Somerset",
        "value": {
          "amountGross": 2369230.0,
          "currency": "GBP"
        }
      },
      {
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              "numbers": [
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                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-08-31T23:59:59+01:00",
          "maxExtentDate": "2032-08-31T23:59:59+01:00",
          "startDate": "2026-09-01T00:00:00+01:00"
        },
        "description": "Begbrook Primary Academy, Begbrook Drive, Stapleton, BS16 1HG\nEvergreen Primary Academy, Waverley Street, Easton, BS5 0YR\nEngage - Evergreen Primary Academy, Waverley Street, Easton, BS5 0YR\nFrome Vale Academy, Frenchay Road, Downend, BS16 2QS\nThe Nest Frome Vale Academy, Frenchay Road, Downend, BS16 2QS\nLansdown Park Academy, Stockwood Lane, Bristol, BS14 8SJ\nMinerva Primary Academy, The Greenway, Fishponds, BS16 4HA\nSnowdon Village, Beam Street, Bristol, BS5 9QY\nSummerhill Academy, Plummer\u2019s Hill, St George, BS5 7JU\nWaycroft Academy, Selden Road, Stockwood, Bristol, BS14 8PS\nWicklea Academy, Wick Road, Bristol, BS4 4HR\nWoodlands Academy, Whittock Road, Stockwood, Bristol, BS14 8DQ",
        "hasRenewal": true,
        "id": "3",
        "renewal": {
          "description": "The contract being tendered is for three years in duration from 1 September 2026 until 31 August 2029, with the option to extend for a further term of 1 year + 1 year + 1 year on the same terms and conditions excluding the right to further extend. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost monthly."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Bristol",
        "value": {
          "amountGross": 4061538.0,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
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              "numbers": [
                {
                  "number": 1,
                  "weight": "order"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Criterion 2",
              "numbers": [
                {
                  "number": 2,
                  "weight": "order"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-08-31T23:59:59+01:00",
          "maxExtentDate": "2032-08-31T23:59:59+01:00",
          "startDate": "2026-09-01T00:00:00+01:00"
        },
        "description": "Digitech Studio School, Tower Road North, Warmley, BS30 8XQ\nHanham Woods Academy, Memorial Road, Hanham, BS15 3LA\nJohn Cabot Academy, Woodside Road, Kingswood, BS15 8BD\nKing\u2019s Oak Academy, Brook Road, Kingswood, BS15 4JT\nKing\u2019s Oak Primary Academy, Brook Road, Kingswood, BS15 4JT\nFederation House, King\u2019s Oak Academy, Brook Road, Kingswood, BS15 4JT\nRose Cottage, Brook Road, Kingswood, BS15 4JT\nCLF Post 16, Woodside Road, Kingswood, BS15 8BD\nKingswood, No 29 \u0026 30 Britannia Road, Kingswood, Bristol BS15 8DB\nWallscourt Farm Academy, Longdown Avenue, Stoke Gifford, BS16 1GE",
        "hasRenewal": true,
        "id": "4",
        "renewal": {
          "description": "The contract being tendered is for three years in duration from 1 September 2026 until 31 August 2029, with the option to extend for a further term of 1 year + 1 year + 1 year on the same terms and conditions excluding the right to further extend. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost monthly."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "South Gloucestershire",
        "value": {
          "amountGross": 3384615.0,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Criterion 1",
              "numbers": [
                {
                  "number": 1,
                  "weight": "order"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Criterion 2",
              "numbers": [
                {
                  "number": 2,
                  "weight": "order"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-08-31T23:59:59+01:00",
          "maxExtentDate": "2032-08-31T23:59:59+01:00",
          "startDate": "2026-09-01T00:00:00+01:00"
        },
        "description": "Brook Academy, Mill Lane, Gloucester, GL3 4ZN\nQueen Margaret Primary Academy, York Road, Tewkesbury, GL20 5HU\nTewkesbury Academy, Ashchurch Road, Tewkesbury, GL20 8DF",
        "hasRenewal": true,
        "id": "5",
        "renewal": {
          "description": "The contract being tendered is for three years in duration from 1 September 2026 until 31 August 2029, with the option to extend for a further term of 1 year + 1 year + 1 year on the same terms and conditions excluding the right to further extend. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost monthly."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Gloucestershire",
        "value": {
          "amountGross": 1015384.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "The tender process will be conducted as a multi-stage Competitive Flexible Procedure. \nThis procurement is being conducted under a competitive flexible procedure in accordance with the Procurement Regulations 2024. Following the initial selection stage, the Contracting Authority intends to invite a maximum of six suppliers to participate in the tender stage based on the six highest scoring supplier responses to the additional questions set out in the Procurement Specific Questionnaire.  Selection will be based on the criteria set out in the tender documents and will be applied in a transparent and non-discriminatory manner\nThe three stages will be:\n1.Participation and Written Tender Stage - suppliers must meet the conditions of participation set out in this Tender Notice to advance to the tender stage of the competition and also submit a signed Non-Disclosure Agreement. The conditions of participation are to complete all mandatory responses and gain overall combined score of 80% or more on the Technical and Professional Ability section and additional questions 8.2. \nThe full tender documentation will be issued to the top six scoring suppliers who also meet the above criteria on the date specified within the timelines.\nTender stage responses will be assessed against the following weighted criteria:\n\u2022Cleaning Service Delivery        15%\n\u2022Management                            10%\n\u2022People                                         10%\n\u2022Service development                10%\n\u2022Finance                                        30%\n\u2022Social and added value           5%\n\u2022Presentation \u2013 next stage          20%\n2.Presentation Stage \u2013 the contracting authority intends to shortlist the three highest scoring suppliers from the Written Tender Stage to present to the selection panel. Any bidder whose score is greater than 20% below the highest scoring bidder after scoring of the written bids, will not be invited to the presentation stage \nThe presentations will be scored according to the following criteria:\n\u2022Confidence in the management team responsible for contract delivery (10%)\n\u2022Demonstration of cleaning standards within school building. (5%)\n\u2022Cultural fit (5%)\n3.Preferred Supplier Stage\nThe highest scoring supplier after presentations will be invited to:\n\u2022Clarify or confirm any commitments made in their tender\n\u2022To discuss and seek agreement on how proposals in their tender can best be applied to the service provision to maximise client benefit\n\u2022To agree details of KPIs and commitments to be included in the contract"
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "https://litmustms.co.uk/respond/E553645Q8X",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-12-01T12:00:00+00:00"
    },
    "title": "Cabot Learning Federation ~ Cleaning Tender",
    "value": {
      "amountGross": 13200000.0,
      "currency": "GBP"
    }
  }
}