The Winter Palace at Hampton Court Palace - 2026-2028

{
  "buyer": {
    "id": "GB-PPON-PMHC-9885-MMJV",
    "name": "Historic Royal Palaces"
  },
  "date": "2025-07-25T10:05:07+01:00",
  "id": "043015-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-056604",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "East Molesey",
        "postalCode": "KT8 9AU",
        "region": "UKI75",
        "streetAddress": "Hampton Court Palace"
      },
      "contactPoint": {
        "email": "sarah.white@hrp.org.uk",
        "name": "Sarah White",
        "telephone": "02081329662"
      },
      "details": {
        "classifications": [
          {
            "description": "Public undertaking",
            "id": "publicUndertaking",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PMHC-9885-MMJV",
      "identifier": {
        "id": "PMHC-9885-MMJV",
        "scheme": "GB-PPON"
      },
      "name": "Historic Royal Palaces",
      "roles": [
        "buyer"
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    }
  ],
  "tag": [
    "tender"
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  "tender": {
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    "awardPeriod": {
      "endDate": "2025-11-01T23:59:59+00:00"
    },
    "description": "Please refer to attached documentation for a Brief, Specification and further details.\nINVITATION TO TENDER DETAILS  \nTHE WINTER PALACE \u2013 CHRISTMAS AT HAMPTON COURT PALACE 2026-2028 \nWe are running a tender process with the intention of awarding a contract for the provision of a Creative Partner for Development and Production and are inviting suitably experienced / qualified organisations to tender.  \nThis procurement will follow public procurement regulations (Procurement Act 2023) and will be a two-stage procurement.  \nStage 1 \u2013 Expressions of Interest and Procurement Specific Questionnaire \nStage 2 \u2013 Invitation to Tender (shortlisted suppliers only) \nEvent Dates: Christmas period \u2013 2026, 2027, 2028.  \nHRP\u2019s requirements:  \nHistoric Royal Palaces is tendering for a Creative Partner for Development and Production of our Christmas Experience at Hampton Court Palace (HCP).  \nWe are looking to develop a new high-quality multi-generational event that will establish Hampton Court Palace as an essential component of visitors\u2019 Christmas tradition.\u202f  \nSpecifically, we are looking for a creative partner who can design and deliver all elements of this experience. Including but not limited to: decorative scheme, large scale 3D installations, interactive activities, live performance, digital/AV.  \nPlease refer to the draft Specification of Requirements which is subject to update and revision for full details \nPlease ensure you have completed the full Procurement Specific Questionnaire as part of your stage 1 submission.  \nBudget: The value of the contract is estimated at \u00a31,401,000 over 3 years.  \nExclusion criteria:  \nPlease refer to the Procurement Specific Questionnaire for our conditions of participation and  qualifying questions.  \nResponses to Invitation to Tender:  \nAll responses to the tender must be received by HRP by 15th August 2025 at 5.00pm and  must be submitted electronically via our E-tendering system \u2013 Delta.  \nSuppliers can register here https://www.delta-esourcing.com/register/ \nDelta Registration:  \nSuppliers will need to register on Delta in order to participate in the tender process.  \nThe Access Code for this tender box is P886U7972W \nShould any Tenderer experience issues with registering or using the Delta service,  please contact the Delta Helpdesk on 0800 923 9236. \nCentral Digital Platform Registration:  \nYou must also register on the government\u2019s Central Digital Platform www.gov.uk/find_tender (you only need to do this once). Instructions can be found within the attached documentation \nTender documents:  \nThe tender process will be available through HRP\u2019s e-tendering system, Delta e-Sourcing.  \nTender documents will be made available to all on Delta. \nDocuments are planned to be issued on w/c 18th August 2025 \nFor the avoidance of doubt HRP reserves the right to negotiate the contractual terms with any preferred supplier(s) or not to award a contract\nFor more information about this opportunity, please visit the Delta eSourcing portal at: \nhttps://www.delta-esourcing.com/tenders/UK-UK-East-Molesey:-Event-services./P886U7972W\nTo respond to this opportunity, please click here: \nhttps://www.delta-esourcing.com/respond/P886U7972W",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-3471",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3471"
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        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-3472",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3472"
      },
      {
        "datePublished": "2025-07-25T10:05:07+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "043015-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/043015-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-07-26T18:15:00+01:00"
    },
    "id": "HRP-7252",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Event services",
            "id": "79952000",
            "scheme": "CPV"
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        "deliveryAddresses": [
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            "countryName": "United Kingdom",
            "region": "UKI"
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        "id": "1",
        "relatedLot": "1"
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    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
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            {
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        "contractPeriod": {
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    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "Two stage procurement"
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    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "https://www.hrp.org.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
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    "tenderPeriod": {
      "endDate": "2025-08-19T08:00:00+01:00"
    },
    "title": "The Winter Palace at Hampton Court Palace - 2026-2028",
    "value": {
      "amount": 1401000.0,
      "amountGross": 1681200.0,
      "currency": "GBP"
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  }
}