CLEANING TENDER (TRUST WIDE CONTRACT)

{
  "buyer": {
    "id": "GB-COH-07887796",
    "name": "VICTORIA ACADEMIES TRUST"
  },
  "date": "2025-07-24T19:47:09+01:00",
  "id": "042976-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0565ef",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PVNL-4483-QQGG",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Smethwick",
        "postalCode": "B66 3HH",
        "region": "UKG37",
        "streetAddress": "Victoria Park Primary Academy"
      },
      "contactPoint": {
        "email": "joe.tewley@victrust.org",
        "telephone": "07432723721"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-07887796",
      "identifier": {
        "id": "07887796",
        "scheme": "GB-COH"
      },
      "name": "VICTORIA ACADEMIES TRUST",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-09-16T23:59:59+01:00"
    },
    "description": "Victoria Academies Trust is inviting tenders for the provision of contract cleaning services across its portfolio of 11 primary schools located in the West Midlands, Staffordshire, Birmingham, Walsall, and Worcestershire. The contract covers the full delivery of daily term-time and annual deep cleaning services, including the provision of all cleaning staff, supervision, materials, equipment, and quality assurance systems.\nThe successful contractor will be required to supply a fully managed cleaning solution that meets the Trust\u0027s specification and standards, including TUPE obligations, safeguarding requirements, and adherence to relevant health and safety legislation. The service must be delivered outside of school hours (unless otherwise stated) and reflect site-specific access and layout needs.\nThe anticipated contract start date is 1 December 2025 and will run for 3 years, with an option to extend for 2 further 1-year periods. The total estimated contract value exceeds the current threshold under the Procurement Act 2023. The service will be delivered on-site at each school location as detailed in the tender documentation.\nPLEASE CONTACT joe.tewley@victrust.org for a full tender pack",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "please contract joe.tewley@victrust.org for a full tender pack",
        "documentType": "biddingDocuments",
        "format": "application/x-zip-compressed",
        "id": "A-3468",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3468"
      },
      {
        "datePublished": "2025-07-24T19:47:09+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "042976-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/042976-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-08-29T17:00:00+01:00"
    },
    "id": "CT2025",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Cleaning services",
            "id": "90910000",
            "scheme": "CPV"
          },
          {
            "description": "Facility related sanitation services",
            "id": "90920000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKD"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKE"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKF"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Contract Cost / Value for money",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "name": "Quality of Service Proposal",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Health \u0026 Safety Compliance",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Experience \u0026 References",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Added Value / Innovation",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-11-30T23:59:59Z",
          "maxExtentDate": "2030-11-30T23:59:59Z",
          "startDate": "2025-12-01T00:00:00Z"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The contract will be awarded for an initial period of three (3) years, commencing on 1 December 2025, with the option to extend by up to two (2) additional periods of one (1) year each.\nThese optional extensions may be exercised at the sole discretion of Victoria Academies Trust and will be subject to satisfactory performance, continued value for money, and the evolving operational needs of the Trust. Extensions will be considered based on:\nThe supplier meeting or exceeding agreed Key Performance Indicators (KPIs),\nThe supplier\u0027s ongoing compliance with legal, safeguarding, and health \u0026 safety obligations,\nThe Trust\u0027s strategic priorities and budgetary constraints.\nEach extension will be formally agreed in writing before the expiry of the initial or subsequent term."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 750000,
          "amountGross": 900000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "active",
    "submissionMethodDetails": "Tenders must be submitted electronically via email to:\njoe.tewley@victrust.org\nAll submissions must be clearly titled and structured in accordance with the instructions set out in the Invitation to Tender (ITT) documents. Bidders must ensure their organisation name is visible on all documents submitted.\nNo electronic auction will be used as part of this procurement. Late submissions will not be accepted. All tender documentation, including Part A, Part B, and the Commercial Offer Form (in Excel format), must be received by 12.00pm on Friday 5th September 2025.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-09-05T12:00:00+01:00"
    },
    "title": "CLEANING TENDER (TRUST WIDE CONTRACT)",
    "value": {
      "amount": 750000,
      "amountGross": 900000,
      "currency": "GBP"
    }
  }
}