Servicing and Maintenance of Building Management Systems

{
  "buyer": {
    "id": "GB-COH-04740553",
    "name": "THE UNIVERSITY OF CHICHESTER"
  },
  "date": "2025-07-24T15:28:39+01:00",
  "id": "042861-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-055e39",
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      "additionalIdentifiers": [
        {
          "id": "PPPG-3697-WRBH",
          "scheme": "GB-PPON"
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      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Chichester",
        "postalCode": "PO19 6PE",
        "region": "UKJ27",
        "streetAddress": "Bishop Otter Campus"
      },
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      "id": "GB-COH-04740553",
      "identifier": {
        "id": "04740553",
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      "name": "THE UNIVERSITY OF CHICHESTER",
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    "amendments": [
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        "description": "Corrected submission date",
        "id": "042861-2025"
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    "description": "The university of Chichester has a requirement for a suitably qualified contractor to undertake maintenance and servicing of our Building Management Systems.\nThe University is located on two sites in West Sussex, one being the Bognor Regis Campus in Upper Road, Bognor Regis and other at the Bishop Otter Campus in College Lane, Chichester, plus Stockbridge E, Stockbridge Road, Chichester and other \u0027Managed\u0027 properties. It should be noted that the University\noperates a non-smoking policy.\nCurrent Service Operations\nThe contract will operate for 52 weeks a year.  Contractors are required to submit a detailed programme and schedule for all periodic servicing of Building Management Systems before the start of the contract year, to be agreed with the University\nAccess Arrangements\nServices normally take place between Monday and Friday after 0900 hours and before 1800 hours in all residential and communal areas\nArrangements for alterations to these times will be made by agreement with the Supervising Officer before commencing operations.\nEntry to any building or student room is by appointment only, arranged by the Estate Management Department. The contractor is required to give the University\u0027s Estate Management Department 48 hours\u0027 notice minimum of its intention to carry out a service visit.\nA full specification of works is available and marked Appendix 2. A schedule list of current systems is available and marked Appendix 3. Maintenance documents for automatic control valves and actuators are provided in Appendix 6. Maintenance documents for optimisers and compensators are provided in Appendix 7.  These documents should be read and understood.\nFull details of our requirements are available in the tender documents.\nAll tender documents, Questions and Answers are open to all bidders. Please send your completed submission to the University by the closing date of 14th August 2025 at 10:00am, to tenders@chi.ac.uk.\nPlease note, we do not accept submissions via file transfer sites. tenders@chi.ac.uk accepts emails and attachments of up to 35MB and it is acceptable to submit in more than one email.",
    "documents": [
      {
        "description": "The tender document and any supporting documents should be submitted to tenders@chi.ac.uk.\nFull details are available at https://help.chi.ac.uk/tenders",
        "documentType": "technicalSpecifications",
        "id": "L-1",
        "url": "https://help.chi.ac.uk/tenders"
      },
      {
        "description": "Appendix 3 - Schedule of BMS Systems",
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        "format": "application/vnd.openxmlformats-officedocument.spreadsheetml.sheet",
        "id": "A-3009",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3009"
      },
      {
        "description": "Appendix 4 - Proposed Contract",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-3010",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3010"
      },
      {
        "description": "Appendix 5 - Schedule and SLAs",
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        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-3011",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3011"
      },
      {
        "description": "Appendix 6 - Maintenance documents of Automatic Control Valves and Actuators",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-3012",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3012"
      },
      {
        "description": "Appendix 7 - Maintenance documents of Optimisers  Compensators",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-3013",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3013"
      },
      {
        "description": "Main tender document including Appendix 1 and 2",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-3273",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3273"
      },
      {
        "datePublished": "2025-07-24T15:28:39+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "042861-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/042861-2025"
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    "enquiryPeriod": {
      "endDate": "2025-08-07T16:00:00+01:00"
    },
    "id": "TND-0001135",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Repair and maintenance services of electrical and mechanical building installations",
            "id": "50710000",
            "scheme": "CPV"
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            "countryName": "United Kingdom",
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        "id": "1",
        "relatedLot": "1"
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    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
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    "lots": [
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                  "weight": "percentageExact"
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              "type": "quality"
            },
            {
              "name": "Organisational experience and capability",
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              "type": "quality"
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              "name": "Health \u0026 Safety",
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              "type": "quality"
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            {
              "name": "Compliance with the Social Value Model",
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        "contractPeriod": {
          "endDate": "2028-09-30T23:59:59+01:00",
          "maxExtentDate": "2030-09-30T23:59:59+01:00",
          "startDate": "2025-10-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "An option is included for a 24 month extension to the 3 year initial contract. This will be at the mutual agreement between parties."
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        "suitability": {
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        "value": {
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          "currency": "GBP"
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    "mainProcurementCategory": "services",
    "otherRequirements": {
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          "scheme": "GB-ONS"
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    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "The tender document and any supporting documents should be submitted to tenders@chi.ac.uk.\nFull details are available at https://help.chi.ac.uk/tenders",
    "submissionTerms": {
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    "title": "Servicing and Maintenance of Building Management Systems",
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      "currency": "GBP"
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