SELECT LIST FOR THE REPAIRS AND MAINTENANCE OF COMPACTORS, ROLL ON/OFF CONTAINERS AND ROLLER PACKER

{
  "buyer": {
    "id": "GB-PPON-PMVX-1316-MMYP",
    "name": "Mid and east Antrim Borough Council"
  },
  "date": "2025-07-24T14:47:00+01:00",
  "id": "042828-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-056590",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Ballymena",
        "postalCode": "BT43 5EJ",
        "region": "UKN0F",
        "streetAddress": "The Braid"
      },
      "contactPoint": {
        "email": "procurement@midandeastantrim.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Northern Irish devolved regulations apply",
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ]
      },
      "id": "GB-PPON-PMVX-1316-MMYP",
      "identifier": {
        "id": "PMVX-1316-MMYP",
        "scheme": "GB-PPON"
      },
      "name": "Mid and east Antrim Borough Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "The requirement is not new. SME\u0027s have been providing the maintenance for a number of years and are well established and equipped to participate in the tendering process and fulfil the contract."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-09-01T23:59:59+01:00"
    },
    "description": "Mid and East Antrim Borough Council would like to appoint experienced and competent service providers for a select list for the repairs and maintenance of compactors, roll on/off containers and roll packers at the Council\u0027s five Household Recycling Centres.\nHousehold Recycling Centre opening hours are detailed below:\nRedlands HRC, Harbour Highway, Larne BT40 1AX\nSullatober HRC, 10 Marshallstown Road, Carrickfergus BT38 9DE\nWaveney Road HRC, Waveney Road, Ballymena BT43 5BA",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://e-sourcingni.bravosolution.co.uk"
      },
      {
        "datePublished": "2025-07-24T14:47:00+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "042828-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/042828-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-08-20T23:59:59+01:00"
    },
    "hasRecurrence": true,
    "id": "T696/AD",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Refuse-compaction vehicles",
            "id": "34144512",
            "scheme": "CPV"
          },
          {
            "description": "Rubbish compactors",
            "id": "39713300",
            "scheme": "CPV"
          },
          {
            "description": "Refuse skips",
            "id": "44613700",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services for pumps, valves, taps and metal containers and machinery",
            "id": "50500000",
            "scheme": "CPV"
          },
          {
            "description": "Operation of a refuse site",
            "id": "90530000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Refuse-compaction vehicles",
            "id": "34144512",
            "scheme": "CPV"
          },
          {
            "description": "Rubbish compactors",
            "id": "39713300",
            "scheme": "CPV"
          },
          {
            "description": "Refuse skips",
            "id": "44613700",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services for pumps, valves, taps and metal containers and machinery",
            "id": "50500000",
            "scheme": "CPV"
          },
          {
            "description": "Operation of a refuse site",
            "id": "90530000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "Refuse-compaction vehicles",
            "id": "34144512",
            "scheme": "CPV"
          },
          {
            "description": "Rubbish compactors",
            "id": "39713300",
            "scheme": "CPV"
          },
          {
            "description": "Refuse skips",
            "id": "44613700",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services for pumps, valves, taps and metal containers and machinery",
            "id": "50500000",
            "scheme": "CPV"
          },
          {
            "description": "Operation of a refuse site",
            "id": "90530000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN"
          }
        ],
        "id": "3",
        "relatedLot": "3"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "awardCriteriaDetails": "Suppliers can apply for individual Lots or a combination of the three depending on their specialism, but they must indicate which lot or lots they wish to be considered for."
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Service Delivery Proposals",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Cost",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2026-08-31T23:59:59+01:00",
          "maxExtentDate": "2028-08-31T23:59:59+01:00",
          "startDate": "2025-09-01T00:00:00+01:00"
        },
        "description": "The successful service provider(s) will be responsible for the provision of scheduled and reactive servicing, repair and maintenance of compactors. All compactors should be maintained on-site unless it is unsafe to do so. Where specialist equipment is required, it may be necessary for the service provider(s) to carry out essential works off-site.\nA full list of compactors is provided on appendix 1, lot 1, this also includes the type of material the compactor is utilised for.\nScheduled six-monthly safety inspections must be carried out on all compactors. A service checklist must be submitted at the time of inspection.\nAfter each routine service, the service provider(s) must provide the following to the Household Recycling Centre Manager within 3 working days:\n1. Written report as to the general condition of each compactor\n2. Completed checklist in relation to the routine inspections of the compactors and details of any work that was completed.  \nAll maintenance and repairs to compactors must be of a high standard conforming to: - \n\u2022\tThe requirements of the manufacturer\u0027s recommendations \n\u2022\tlatest British/European Standards published by BSI\n\u2022\tAll legal requirements and good practice. \nCouncil requires 6 monthly inspections of 31 compactors located over 5 Household Recycling Centre sites in Mid and East Antrim Borough. \nMinimum inspection-\n\u2022\tClear any waste debris from drive compartment.\n\u2022\tCheck condition of feeding hopper, access door and any handrails.\n\u2022\tCheck all signs and labels are correct.\n\u2022\tFunction test machine.\n\u2022\tCarry out full electrical test.\n\u2022\tCheck electrical control panel, circuits and wiring etc.\n\u2022\tCheck condition and operation of all control switches ie. emergency stops, operating buttons etc.\n\u2022\tCheck condition of pinning bars, securing pins and chains.\n\u2022\tCheck all hydraulic components.\n\u2022\tCheck for hydraulic oil leaks, replace filters and top up oil where required.\n\u2022\tCheck hydraulic pressures and adjust as required.\n\u2022\tGrease and lubricate all relevant parts including hinges, nipples, platen head guides, turnbuckles etc.\n\u2022\tFollowing inspection of any unit, the contractor shall provide an inspection report to the Recycling Centre Manager, prior to undertaking any repairs, unless instructed otherwise by an authorised Council officer.\n\u2022\tWalkways including ramps, platform, kickboards and handrails.\n\u2022\tContractor to inspect operating stickers on hopper door and replace if necessary.\nThis is not an exhaustive list. The contractor will be required to provide full and comprehensive servicing of compactors to ensure that the equipment is operating safely, efficiently and fit-for-purpose",
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "2 x 12 month extensions subject to satisfactory review and performance."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Repairs and maintenance of compactors",
        "value": {
          "amountGross": 100000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Service Delivery Proposals",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Cost",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2026-08-31T23:59:59+01:00",
          "maxExtentDate": "2028-08-31T23:59:59+01:00",
          "startDate": "2025-09-01T00:00:00+01:00"
        },
        "description": "The successful service provider(s) will be responsible for the provision of scheduled and reactive servicing, repair and maintenance of roll packer equipment. All equipment should be maintained on-site unless it is unsafe to do so. Where specialist equipment is required, it may be necessary for the service provider(s) to carry out essential works off-site.\nSix-monthly safety inspections must be carried out on compactors. A service checklist must be submitted at the time of inspection.\nAfter each routine service, the service provider(s) shall provide the following to the Household Recycling Centre Manager within 3 working days:\n1. Written statement as to the general condition of the item\n2. Completed checklist in relation to routine servicing of the item detailing the type of service and any work that was undertaken. \nSpecification \nCouncil requires 6-month inspections of 3 x roll-packers. They are located at Sullatober HRC, Carrickfergus, Waveney Road HRC, Ballymena and Redlands HRC, Larne. The Council reserves the right to add replacement and/or new machines purchased throughout the contract period to this contract.\nA full list of roll packers is provided on appendix 1, lot 2.\nMinimum requirement: -\n\u2022\tCarry out full electrical circuit test\n\u2022\tCarry out all safety checks\n\u2022\tCheck condition and operation of all control switches ie. emergency stops, operating buttons etc.\n\u2022\tCheck hydraulic circuit and gearbox\n\u2022\tChange engine oil\n\u2022\tReplace engine oil filter, fuel filters, air filters and hydraulic oil filter.\n\u2022\tGrease and lubricate all relevant parts.\n\u2022\tFollowing inspection, the contractor shall provide an inspection report to the Recycling Centre Manager, prior to undertaking any repairs, unless instructed otherwise by an authorised Council officer.\n\u2022\tUpon acceptance of the quotation, the Recycling Centre Manager will raise an order for the work to be carried out at the agreed price.\n\u2022\tUpon receipt of the order, the contractor shall carry out the work as instructed.\nThis is not an exhaustive list. The contractor will be required to provide full and comprehensive servicing of roll-packers to ensure that the equipment is operating safely, efficiently and fit-for-purpose",
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "2 x 12 month extensions subject to satisfactory review and performance."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Maintenance and repairs of roll packers",
        "value": {
          "amountGross": 100000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Service Delivery Proposals",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Cost",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2026-08-31T23:59:59+01:00",
          "maxExtentDate": "2028-08-31T23:59:59+01:00",
          "startDate": "2025-09-01T00:00:00+01:00"
        },
        "description": "There are 102 roll on/off containers of varying sizes across the 5 sites. These are inspected regularly by Council\u0027s maintenance team and repairs will be requested on a need basis. Full details are in appendix 1 lot 3.\nRepairs include but not limited to.\n\u2022\tWheels and axle replaced or repaired\n\u2022\tRatchet arms repaired\n\u2022\tDoor hinges repaired\n\u2022\tModifications to containers\n\u2022\tContainer floors and sides patched repaired or replaced \n\u2022\tGeneral welding repairs on containers",
        "hasRenewal": true,
        "id": "3",
        "renewal": {
          "description": "2 x 12 month extensions subject to satisfactory review and performance."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Repairs of skips and containers",
        "value": {
          "amountGross": 160000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2028-06-01T23:59:59+01:00"
        }
      ]
    },
    "specialRegime": [
      "concession"
    ],
    "status": "active",
    "submissionMethodDetails": "https://e-sourcingni.bravosolution.co.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-08-28T23:59:59+01:00"
    },
    "title": "SELECT LIST FOR THE REPAIRS AND MAINTENANCE OF COMPACTORS, ROLL ON/OFF CONTAINERS AND ROLLER PACKER",
    "value": {
      "amount": 300000,
      "amountGross": 360000,
      "currency": "GBP"
    }
  }
}