The Servicing & Maintenance of Housing & Corporate Door Entry, Access Control and Auto Gates & Barriers

{
  "buyer": {
    "id": "GB-PPON-PHZZ-4724-NYPH",
    "name": "London Borough of Hillingdon"
  },
  "date": "2025-07-23T15:21:57+01:00",
  "id": "042451-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-052c76",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Uxbridge",
        "postalCode": "UB8 1UW",
        "region": "UKI74",
        "streetAddress": "Civic Centre"
      },
      "contactPoint": {
        "email": "procurement@hillingdon.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PHZZ-4724-NYPH",
      "identifier": {
        "id": "PHZZ-4724-NYPH",
        "scheme": "GB-PPON"
      },
      "name": "London Borough of Hillingdon",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "amendments": [
      {
        "description": "Tender period has been extended from 25th July to 29th July 2025",
        "id": "042451-2025"
      }
    ],
    "awardPeriod": {
      "endDate": "2025-09-30T23:59:59+01:00"
    },
    "description": "The London Borough of Hillingdon wishes to appoint an experienced service provider for the servicing, maintenance and repairs of the Pedestrian and Vehicle Door Entry, Access Control, Warden Call Systems, Automatic Doors, Gates \u0026 Barriers ensuring compliance with all relevant industry, manufacturers and safety standards.\nThe contract is to include Hillingdon Council\u0027s housing stock of over 10,000 properties covering General Needs Housing, Sheltered Housing, Supported Housing and 200 Corporate sites.\nElements of the contract include but not limited to the following:\n\u2022\tRepairs of Housing Door Entry \u0026 Access Control Systems and associated works as detailed in the Asset Lists.\n\u2022\tService, Maintenance \u0026 Repairs of Corporate Access Control Systems and associated works as detailed in the Asset Lists.\n\u2022\tService, Maintenance \u0026 Repairs of Automatic Pedestrian \u0026 Vehicle Doors, Gates, Barriers, Bollards \u0026 Shutters as detailed in Asset lists.\n\u2022\tRepairs, Servicing \u0026 Maintenance on all Assisted Living and Warden Call Systems.\n\u2022\tProvide a Reactive Maintenance/Call out Service (365/24/7) covering the assets in question\nThe contract will have a staggered approach to its implementation with the Door Entry \u0026 Access Control and Assisted Living \u0026 Warden Call element starting on 30th November 2025 and the Automatic Pedestrian \u0026 Vehicle Doors, Gates, Barriers, Bollards \u0026 Shutters being introduced on 1st September 2026.\nTUPE will apply across all aspects.\nThe Contract will be for an initial term of three (3) years with an extendable option for a period of not more than two (2) years, giving a total of five (5) years (the Term).",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "All tender documents will be made available via the tender portal: https://supplierlive.proactisp2p.com",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://supplierlive.proactisp2p.com"
      },
      {
        "datePublished": "2025-07-23T15:21:57+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "042451-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/042451-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-07-18T13:00:00+01:00"
    },
    "hasRecurrence": true,
    "id": "ocds-h6vhtk-052c76",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Access gates",
            "id": "44221310",
            "scheme": "CPV"
          },
          {
            "description": "Shutters",
            "id": "44221400",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of electrical building installations",
            "id": "50711000",
            "scheme": "CPV"
          },
          {
            "description": "Installation services of electrical and mechanical equipment",
            "id": "51100000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI74"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "50% of the award criteria will be allocated to the Quality/technical  aspects of the tender response. See tender pack for details",
              "name": "Quality",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "50% of the award criteria will be allocated to the Cost aspects of the tender response. See tender pack for details",
              "name": "Price",
              "numbers": [
                {
                  "number": 50,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-11-29T23:59:59Z",
          "maxExtentDate": "2030-11-29T23:59:59Z",
          "startDate": "2025-11-30T00:00:00Z"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Contract may be extended for a period of not more than Two (2) further years by agreement subject to the needs of the business."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "See tender pack for details.",
              "type": "economic"
            },
            {
              "description": "See tender pack for details.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amountGross": 1800000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2028-06-30T23:59:59+01:00"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "All tender responses must be via Hillingdon\u0027s nominated tendering portal (Proactis - Supplier Network)  at https://supplierlive.proactisp2p.com",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-07-29T13:00:00+01:00"
    },
    "title": "The Servicing \u0026 Maintenance of Housing \u0026 Corporate Door Entry, Access Control and Auto Gates \u0026 Barriers",
    "value": {
      "amountGross": 1800000,
      "currency": "GBP"
    }
  }
}