Physical Security Guarding, Reception & Associated Services

{
  "buyer": {
    "id": "GB-PPON-PHMT-6197-NWNZ",
    "name": "Transport for London"
  },
  "date": "2025-07-23T13:46:39+01:00",
  "id": "042374-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05067f",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "E20 1JN",
        "region": "UKI41",
        "streetAddress": "5 Endeavour Square"
      },
      "contactPoint": {
        "email": "SMBOneFM@tfl.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://tfl.gov.uk"
      },
      "id": "GB-PPON-PHMT-6197-NWNZ",
      "identifier": {
        "id": "PHMT-6197-NWNZ",
        "scheme": "GB-PPON"
      },
      "name": "Transport for London",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-03-15T23:59:59Z"
    },
    "description": "Range of Security related activities across TfL including: security management and supervision; duty management service; static guarding and access control; reception; patrols - internal and external; mobile guarding; security control room operations;\nlife safety system monitoring and testing; CCTV download and export management; fire warden and fire system monitoring and testing; first Aid and defibrillator use; first response,\nincident response and control; incident investigation and evidence gathering; building pass production and management;, including key management; courier processing, mail scanning\nand loading bay management; parking management; helpdesk;\nthreat and vulnerability assessment; equipment and radios; I.D. pass production and management; enforcement of Transport for London Byelaws; lock/unlock services; temporary provision of security related equipment (CCTV towers, barriers etc); and\nad-hoc security services. \n(Value in notice is the estimate over a max of 7 years)\nThe scope will cover multiple business units including London Underground, London Overground, RfLI, Head Offices, London Transport Museum, River Piers, Taxi Private Hire and Victoria Coach Station.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "description": "The procurement documents are available for unrestricted and full direct access, free of\ncharge, at\nhttps://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL\nAdditional information can be obtained from the above-mentioned address\nTenders or requests to participate must be submitted electronically via\nhttps://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL\nTenders or requests to participate must be submitted to the above-mentioned address",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://s1-eu.ariba.com/Sourcing/Main/aw?awh=r\u0026awssk=9fOyzhvRMDTRECVg\u0026realm=TfL"
      },
      {
        "datePublished": "2025-07-23T13:46:39+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "042374-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/042374-2025"
      }
    ],
    "expressionOfInterestDeadline": "2025-09-01T12:00:00+01:00",
    "hasRecurrence": true,
    "id": "WS2061678159",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Security services",
            "id": "79710000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Technical capability and solution",
              "name": "Technical",
              "type": "quality"
            },
            {
              "description": "Pricing over the term of the contract including any mobilisation costs and rates for additional services",
              "name": "Commercial",
              "type": "price"
            },
            {
              "description": "Assessment of meeting Health Safety Quality and Environment requirements",
              "name": "Health Safety Quality Environment",
              "type": "quality"
            },
            {
              "description": "Assessment of solution covering themes such as modern slavery, equality and diversity and SLNT",
              "name": "Responsible Procurement (RP)",
              "type": "quality"
            },
            {
              "description": "Compliance to terms and conditions of contract and appropriate declarations submitted.  This will be scored Discretionary Pass/Fail criteria and will not be allocated a percentage weighting.",
              "name": "Legal compliance",
              "type": "quality"
            }
          ],
          "weightingDescription": "Exact weightings are subject to amendment and shall be made available at the ITT stage. Technical and Commercial, however, are to be the two largest criteria by percentage value."
        },
        "contractPeriod": {
          "endDate": "2031-07-25T23:59:59+01:00",
          "maxExtentDate": "2033-07-25T23:59:59+01:00",
          "startDate": "2026-07-26T00:00:00+01:00"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "The contract shall include the ability for TfL to procure additional services to address - for example - new requirements, special events."
        },
        "renewal": {
          "description": "The terms and conditions will fully detail the extension provisions.  The proposed contract will be for an initial period of 5 years with an option to extend for up to a maximum of 2 years."
        },
        "secondStage": {
          "maximumCandidates": 5
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Please refer to the PSQ for details of the conditions of participation (where applicable).",
              "type": "economic"
            },
            {
              "description": "Please refer to the PSQ for details of the conditions of participation (where applicable).",
              "type": "technical"
            },
            {
              "description": "The top 5 scoring suppliers - who have not failed any of the qualifying requirements - shall be invited to the tender stage",
              "forReduction": true
            }
          ]
        },
        "status": "active",
        "value": {
          "amount": 222900000,
          "amountGross": 267480000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "Interested suppliers are required to register on TfL\u0027s tendering portal and complete a Procurement Specific Questionnaire (PSQ). TfL shall evaluate all responses and select no more than 5 suppliers to the Invitation to Tender stage (ITT).  \nThe tender process may  include more than 1 stage - including negotiation.\nFull details of the evaluation process will be detailed in the ITT ."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2030-07-01T23:59:59+01:00"
        }
      ]
    },
    "specialRegime": [
      "utilities"
    ],
    "status": "active",
    "submissionMethodDetails": "Interested parties must first register on Transport for London\u0027s SAP Ariba system using the\nlink below:\nhttps://s1-eu.ariba.com/Sourcing/Main/ad/selfRegistration?realm=TfL\nFollowing registration, to express an interest for this tender, interested parties must then request access to this specific procurement event by directly contacting the owner of the Notice via Email (smbonefm@tfl.gov.uk).\nDirect access to this tender will not automatically be provided on registration.\nUpon completion of registration and confirmation that the bidder has been invited to the Sourcing Event in Ariba, the interested bidder will have unrestricted and full access to the\nprocurement documents, free of charge through their dashboard when they login to Ariba at:\nhttps://service.ariba.com/Supplier.aw\nEconomic operators need to complete and submit a response to the relevant procurement documents by the deadline date set out in these documents.\nTo register or to check if you are already registered log on to:\nhttps://service.ariba.com/Supplier.aw\nInterested bidders must read the instructions carefully before proceeding with registration and are advised to satisfy themselves that they understand all the requirements of this contract and the procurement exercise before submitting their response. For help on uploading your responses, please refer to:\nhttps://support.ariba.com/Adapt/Ariba_Network_Supplier_Training.\nIf the problem persists, please contact:\nAriba_Supplier_Enablement@tfl.gov.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Physical Security Guarding, Reception \u0026 Associated Services",
    "value": {
      "amount": 222900000,
      "amountGross": 267480000,
      "currency": "GBP"
    }
  }
}