project_19341 - Service Provision for Castrol Oil & Lubricants

{
  "awards": [
    {
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2030-03-31T23:59:59+01:00",
        "startDate": "2025-08-15T00:00:00+01:00"
      },
      "documents": [
        {
          "datePublished": "2025-07-22T12:35:39+01:00",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "041979-2025",
          "noticeType": "UK5",
          "url": "https://www.find-tender.service.gov.uk/Notice/041979-2025"
        }
      ],
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Lubricating oils and lubricating agents",
              "id": "09211000",
              "scheme": "CPV"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "goods",
      "milestones": [
        {
          "dueDate": "2025-07-30T23:59:59+01:00",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "status": "pending",
      "suppliers": [
        {
          "id": "GB-PPON-PWCP-1978-XTBV",
          "name": "Williams Shipping and Lubricants"
        }
      ],
      "value": {
        "amount": 294000,
        "amountGross": 300000,
        "currency": "GBP"
      }
    }
  ],
  "buyer": {
    "id": "GB-PPON-PWGC-6513-PQLZ",
    "name": "Home Office"
  },
  "date": "2025-07-22T12:35:39+01:00",
  "id": "041979-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0563c1",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SW1P 4DF",
        "region": "UKI32",
        "streetAddress": "2 Marsham Street"
      },
      "contactPoint": {
        "email": "name@homeoffice.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - central government",
            "id": "publicAuthorityCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PWGC-6513-PQLZ",
      "identifier": {
        "id": "PWGC-6513-PQLZ",
        "scheme": "GB-PPON"
      },
      "name": "Home Office",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "southhampton",
        "postalCode": "SO15 0LF",
        "region": "UKJ32",
        "streetAddress": "Manor house avenue, millbrook"
      },
      "contactPoint": {
        "email": "lubricants@williams-shipping.co.uk"
      },
      "details": {
        "scale": "sme",
        "vcse": false
      },
      "id": "GB-PPON-PWCP-1978-XTBV",
      "identifier": {
        "id": "PWCP-1978-XTBV",
        "scheme": "GB-PPON"
      },
      "name": "Williams Shipping and Lubricants",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "The procurement of Castrol based oils from a Castrol Marine approved distributor for the current fleet,",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      }
    ],
    "id": "ocds-h6vhtk-0563c1",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "The vessels currently in service require specific grades of lubricants, all of which must be compliant with the manufacturer\u2019s recommendations. The engineering configuration of the fleet is complex, and the use of non-approved or incompatible lubricants introduces considerable technical risk. The mixing of oils from different manufacturers is not advised and could lead to equipment malfunction, invalidate manufacturer warranties, and ultimately compromise vessel performance and safety. Therefore, continuity in the supply of Castrol products from an authorised distributor is essential.\nWilliams Shipping and Lubricants are Castrol Oils appointed England \u0026 Wales distributor and can maintain a reliable and consistent stock of all necessary Castrol lubricants to meet operational demands. This is critical in ensuring minimal disruption to fleet availability and reducing the risk of unplanned maintenance or extended downtime. Using multiple suppliers\u2014even under a phased transition\u2014would introduce unnecessary complications, including:\nIncreased risk of incompatible or incorrect lubricants being used.\nLogistical challenges in managing the storage and distribution of multiple oil variants.\nThe impracticality and operational risks of running down large volumes of oil already held in onboard tanks.\nRunning down the existing onboard supply in order to transition to new lubricants is not operationally viable. It poses a direct risk to vessel availability, potentially leads to oil wastage amounting to hundreds of litres per vessel and contradicts both safety and environmental best practice.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "singleSuppliersTechnicalReasons"
      }
    ],
    "status": "complete",
    "title": "project_19341 - Service Provision for Castrol Oil \u0026 Lubricants"
  }
}