Coffee Machines and Associated Consumables for Aromas Cafes

{
  "buyer": {
    "id": "GB-FTS-3524",
    "name": "NHS Greater Glasgow and Clyde"
  },
  "date": "2025-07-21T12:16:41+01:00",
  "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=804736.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\nCommunity benefits are included in this requirement. For more information see: https://www.gov.scot/policies/public-sector-procurement/community-benefits-in-procurement/\nA summary of the expected community benefits has been provided as follows:\nThe following community benefits question will be scored:\nIt is a mandatory requirement that potential contract participants agree to support the concept, provision and ongoing development of community benefits provision in relation to this contract. Potential contract participants are required to agree to this mandatory requirement. They are also requested to provide a brief summary of the community benefits that have recently been delivered within Scotland, if at all, and also what impact and outcomes these have achieved.\nPotential contract participants are required to summarise any proposed community benefits that will be developed and delivered as part of this contract if successful or, alternatively, potential contract participants confirm that they will engage with the NHS Scotland\u2019s Community Benefits Gateway (CBG). This gateway, developed through requests from suppliers seeking opportunities to support the delivery of community benefits within the contracting region, provides information on community benefit opportunities. The CBG is a free and easy to use online service that connects NHS Scotland suppliers with third sector community organisations within Scotland and will be used for tracking and reporting and is an approved compliant route to the realisation of community benefits. For further information please visit NHSS Community Benefit Gateway.\n(SC Ref:804736)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=804736",
  "id": "041607-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000804736",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-0562db",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Glasgow",
        "postalCode": "G4 0SF",
        "region": "UKM82",
        "streetAddress": "Procurement Department, Glasgow Royal Infirmary, 84 Castle Street"
      },
      "contactPoint": {
        "email": "emma.mccarthy3@nhs.scot",
        "name": "Emma McCarthy",
        "telephone": "+44 1412015388",
        "url": "http://www.publiccontractsscotland.go.uk"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA10722",
        "classifications": [
          {
            "description": "Body governed by public law",
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Health",
            "id": "07",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.nhsggc.scot/about-us/procurement/"
      },
      "id": "GB-FTS-3524",
      "identifier": {
        "legalName": "NHS Greater Glasgow and Clyde"
      },
      "name": "NHS Greater Glasgow and Clyde",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Glasgow",
        "postalCode": "G5 9DA",
        "streetAddress": "1 Carlton Place"
      },
      "id": "GB-FTS-2553",
      "identifier": {
        "legalName": "Glasgow Sheriff Court"
      },
      "name": "Glasgow Sheriff Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-08-20T14:00:00+01:00"
    },
    "bidOpening": {
      "date": "2025-08-20T14:00:00+01:00"
    },
    "classification": {
      "description": "Coffee, tea and related products",
      "id": "15860000",
      "scheme": "CPV"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "NHSGGC requires a sole supplier to provide the following across NHSGGC sites:\n-\tEquipment for Beverage Production: Leasing of machinery necessary for preparing coffee and tea.\n-\tMaintenance: Installation, servicing, and ongoing maintenance of the equipment.\n-\tTraining and Support: Ensuring staff are equipped with the necessary knowledge and skills to operate the equipment efficiently.\n-\tAssociated Consumables; Coffee, Tea, and associated products (including but not limited to; chocolate, syrups).",
    "hasRecurrence": false,
    "id": "GGC0925",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Coffee, tea and related products",
            "id": "15860000",
            "scheme": "CPV"
          },
          {
            "description": "Electric coffee makers",
            "id": "39711310",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM82"
          }
        ],
        "deliveryLocation": {
          "description": "Glasgow City"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "30",
              "name": "Technical",
              "type": "quality"
            },
            {
              "description": "70",
              "name": "Commercial",
              "type": "cost"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1800
        },
        "description": "NHSGGC requires a sole supplier to provide the following across NHSGGC sites:\n-\tEquipment for Beverage Production: Leasing of machinery necessary for preparing coffee and tea.\n-\tMaintenance: Installation, servicing, and ongoing maintenance of the equipment.\n-\tTraining and Support: Ensuring staff are equipped with the necessary knowledge and skills to operate the equipment efficiently.\n-\tAssociated Consumables; Coffee, Tea, and associated products (including but not limited to; chocolate, syrups).",
        "hasOptions": false,
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "2 x 12 months extension periods."
        },
        "status": "active",
        "submissionTerms": {
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Tenderers must complete the Single Procurement Document (SPD) via Public Contract Scotland portal link. Tenderers must read the SPD in conjunction with all the sections set out in this contract notice.",
          "type": "suitability"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "With reference to SPD question 4B1a, Tenderers are required to state turnover for the last three (3) financial years. Mandatory criteria: Turnover for each year stated must be at least 1 times the estimated contract value stated in the Contract Notice. Evidence: copies of audited accounts or equivalent for the number of years stated.\nWith reference to SPD question 4B6, Tenderers are required to state the value for the following financial ratio): Current Ratio (Liquidity Ratio) (Total current assets divided by total current liabilities). The acceptable range for this financial ratio is: \u003e0.99. Net Profit Margin of the Company (net profits divided by revenue x100), acceptable Range is \u003e0 (i.e. positive). Tenderers should be able to provide financial accounts when requested by NHSGGC.",
          "minimum": "With reference to SPD question 4B5b Tenderers must hold and evidence Employer\u0027s (Compulsory) Liability Insurance = GBP5m. If tenderers do not currently have this level of insurance, they must agree to put it in place prior to contract commencement.\nWith reference to SPD question 4B5c Tenderers must hold and evidence Public Liability Insurance = GBP5m. If tenderers do not currently\nhave this level of insurance, they must agree to put it in place prior to contract commencement.\nAny Tenderers unable to meet, or unwilling to commit to obtaining the required insurance levels, will be deemed non-compliant and their submission will not be evaluated any further.",
          "type": "economic"
        },
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "With reference to SPD question 4C1.2 Tenderers are required to provide 3 examples, from the last 3 years that demonstrate they have the relevant experience to deliver the service. Use the template provided only to respond.\nYour completed response should be no more than 2 pages of A4. The completed document should be uploaded and titled 4C1.2. This is a pass/fail question. If examples are not provided, this will result in a fail. If the examples provided do not demonstrate the required level of experience, this will result in a fail.\nWith reference to SPD question 4C7 NHS Greater Glasgow and Clyde is committed to being a Net Zero organisation by 2040 and our supply chain plays a crucial role in this. We want to see that our suppliers are committed to government targets/guidance of Net Zero and we would like the supplier to demonstrate how their products will assist us on that journey, in terms of sharing their Net Zero or Sustainability strategies. The supplier should be seen to be embedding Circular Economy Strategies across all business processes and functions;-\nThe supplier should provide details of their Net Zero Strategy/ Sustainability Strategy in order to reduce their carbon emissions.\nThe supplier should eliminate all non-essential packaging, and where packaging is essential, the supplier should remove this from site for\ntheir own recycling.\nThe supplier should use bulk deliveries to reduce carbon emissions.\nThe supplier should reduce single use plastic. Where single use plastic is essential, it should be 100% recyclable.\nThe supplier should provide evidence of Environmental standards and Green House Gas emission (GHG) readings.\nThe supplier should advise if materials used within their products are supporting a circular economy.\nThe supplier should ensure that vehicles are switched off when not on use on NHS sites.\nWith reference to SPD question 4C10 Tenderers are required to provide details of the proportion (i.e. percentage) of the contract that they intend to subcontract.",
          "minimum": "With reference to SPD question 4D1 Tenderers must evidence or commit to obtain ISO9001 or other documented quality management system endorsed by the tenderers chief executive or equivalent.\nWith reference to SPD question 4D1 Tenderers should hold and evidence or commit to obtain, within 6 months of the contract start date, a whistleblowing policy consistent with the National Whistleblowing Standards that can be found at the following link:https://inwo.spso.org.uk/national-whistleblowing-standards.\nWith reference to SPD question 4D2 Tenderers must evidence or commit to obtain ISO14001 or other documented quality management system endorsed by the bidder\u2019s chief executive or equivalent.",
          "type": "technical"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission"
    ],
    "submissionMethodDetails": "http://www.publiccontractsscotland.go.uk",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 360
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-08-20T13:00:00+01:00"
    },
    "title": "Coffee Machines and Associated Consumables for Aromas Cafes",
    "value": {
      "amount": 2100000,
      "currency": "GBP"
    }
  }
}