Cleaning services for the Oak Partnership Trust

{
  "buyer": {
    "id": "GB-COH-11692743",
    "name": "THE OAK PARTNERSHIP TRUST"
  },
  "date": "2025-07-18T15:40:43+01:00",
  "id": "041391-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05624d",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PVZN-4477-CCMV",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Taunton",
        "postalCode": "TA2 7EG",
        "region": "UKK23",
        "streetAddress": "Selworthy Special School, Hazelbrook Campus"
      },
      "contactPoint": {
        "email": "centralops@oak.education",
        "name": "Jack Davey"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://oak.education/"
      },
      "id": "GB-COH-11692743",
      "identifier": {
        "id": "11692743",
        "scheme": "GB-COH"
      },
      "name": "THE OAK PARTNERSHIP TRUST",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-09-15T23:59:59+01:00"
    },
    "description": "The Oak Partnership Trust is a family of schools that cater for children and young people from 2 - 19 years old. Our Trust consists of eight sites.  The Trust requires a supplier to carry out, manage and maintain cleanliness and hygiene across the following schools:\nLOT 1\n\u2022\tRuishton Primary School\no\tIncluding Woodlands Nursery\no\tExcluding food servery adjacent to main hall\no\tApproximate floor area 1140m\u00b2\n\u2022\tWest Monkton Primary Schools\no\tIncluding Little Herons Nursery\no\tExcluding catering Kitchen areas and BACH (community hall)\no\tApproximate floor area 2300m\u00b2\n\u2022\tSelworthy Special School, comprising\no\tOakhill Campus (specialist provision for primary aged learners)\n\uf0a7\tExcluding Block B (swimming pool) and food servery adjacent to main hall\n\uf0a7\tApproximate floor area 800m\u00b2\no\tHazelbrook Campus (specialist provision for secondary aged learners)\n\uf0a7\tIncluding 6th form and Hydrotherapy Pool.\n\uf0a7\tExcluding Cadet Hut and food servery adjacent main hall.\n\uf0a7\tApproximate floor area 3800m\u00b2\no\tThe Cove, Wellington (specialist provision attached to Courtfield Secondary school)\n\uf0a7\tApproximate floor area 250m\u00b2\nLOT 2\n\u2022\tHill View School, Martock (SEMH provision)\no\tExcluding catering kitchen\no\tFloor area 3154m\u00b2 \nWe will require the following support from the supplier: \nRegular cleaning\nTo be responsible for the complete cleaning of each site at end of each school day.  Including emptying bins, replenishment of dispensers, and the like, for 39 weeks per year, according to academic calendar.\nDeep cleaning\nTo be responsible for a high standard of deep cleaning three times per year, including high-level clean, external windows.\nMaterials\nTo be responsible for ordering and supply of all materials needed to undertake the contract.\nConsumables\nTo be responsible for ordering and supply of all consumable items in dispensers, and replenishing of those dispensers.\nDiscrete towel disposal\nProvide adequate hygienic and discrete towel disposal service.\nHealth and Safety\nTo be responsible for staff health and safety and have regard for health and safety of other users of the site.  To work with sites in regard of COSHH regulations and providing datasheets and assessments for all hazardous substances.\nEquipment\nTo provide all equipment needed to undertake the contract, with any electrical equipment maintained correctly with proof of testing.\nQuality management\nTo provide regular QA reports\nCommunication\nTo provide a communication book at each site and liaise with site representatives as necessary to fulfil contract.\nSecurity\nTo be responsible for locking of site at end of shift.  Checking external doors, windows, and setting alarm.  To be responsible for keys\nStorage\nStorage will be provided on site.  Supplier to work with sites to use efficiently and effectively.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-3232",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3232"
      },
      {
        "datePublished": "2025-07-18T15:40:43+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "041391-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/041391-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-08-01T12:00:00+01:00"
    },
    "expressionOfInterestDeadline": "2025-08-08T12:00:00+01:00",
    "id": "OPT25/1",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School cleaning services",
            "id": "90919300",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK2"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "School cleaning services",
            "id": "90919300",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK2"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Cost",
              "numbers": [
                {
                  "number": 55,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 45,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-08-31T23:59:59+01:00",
          "startDate": "2025-10-01T00:00:00+01:00"
        },
        "description": "Cleaning services to:\n\u2022\tRuishton Primary School\no\tIncluding Woodlands Nursery\no\tExcluding food servery adjacent to main hall\no\tApproximate floor area 1140m\u00b2\n\u2022\tWest Monkton Primary Schools\no\tIncluding Little Herons Nursery\no\tExcluding catering Kitchen areas and BACH (community hall)\no\tApproximate floor area 2300m\u00b2\n\u2022\tSelworthy Special School, comprising\no\tOakhill Campus (specialist provision for primary aged learners)\n\uf0a7\tExcluding Block B (swimming pool) and food servery adjacent to main hall\n\uf0a7\tApproximate floor area 800m\u00b2\no\tHazelbrook Campus (specialist provision for secondary aged learners)\n\uf0a7\tIncluding 6th form and Hydrotherapy Pool.\n\uf0a7\tExcluding Cadet Hut and food servery adjacent main hall.\n\uf0a7\tApproximate floor area 3800m\u00b2\no\tThe Cove, Wellington (specialist provision attached to Courtfield Secondary school)\n\uf0a7\tApproximate floor area 250m\u00b2",
        "id": "1",
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Suppliers to respond to questions which will be graded.",
              "forReduction": true
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Sites in Taunton area",
        "value": {
          "amount": 1000000,
          "amountGross": 1200000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Cost",
              "numbers": [
                {
                  "number": 55,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 45,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-08-31T23:59:59+01:00",
          "startDate": "2025-10-01T00:00:00+01:00"
        },
        "description": "\u2022\tHill View School, Martock (SEMH provision)\no\tExcluding catering kitchen\no\tFloor area 3154m\u00b2 \nRegular cleaning\nTo be responsible for the complete cleaning of each site at end of each school day.  Including emptying bins, replenishment of dispensers, and the like, for 39 weeks per year, according to academic calendar.\nDeep cleaning\nTo be responsible for a high standard of deep cleaning three times per year, including high-level clean, external windows.\nMaterials\nTo be responsible for ordering and supply of all materials needed to undertake the contract.\nConsumables\nTo be responsible for ordering and supply of all consumable items in dispensers, and replenishing of those dispensers.\nDiscrete towel disposal\nProvide adequate hygienic and discrete towel disposal service.\nHealth and Safety\nTo be responsible for staff health and safety and have regard for health and safety of other users of the site.  To work with sites in regard of COSHH regulations and providing datasheets and assessments for all hazardous substances.\nEquipment\nTo provide all equipment needed to undertake the contract, with any electrical equipment maintained correctly with proof of testing.\nQuality management\nTo provide regular QA reports\nCommunication\nTo provide a communication book at each site and liaise with site representatives as necessary to fulfil contract.\nSecurity\nTo be responsible for locking of site at end of shift.  Checking external doors, windows, and setting alarm.  To be responsible for keys\nStorage\nStorage will be provided on site.  Supplier to work with sites to use efficiently and effectively.",
        "id": "2",
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Suppliers will submit answers which will be graded.",
              "forReduction": true
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "title": "Hill View School",
        "value": {
          "amount": 350000,
          "amountGross": 420000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "The procedure will include:\n1. Issuing notice to seek requests to participate (stage 1)\n2. Review and evaluation of requests.\n3. Inviting successful suppliers to submit tender  (stage 2)\n4. Review and evaluation of bids\n5. Appointment of successful supplier"
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "Submission by email as described in the PSQ.\nContact details on https://oak.education",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Cleaning services for the Oak Partnership Trust",
    "value": {
      "amount": 1350000,
      "amountGross": 1620000,
      "currency": "GBP"
    }
  }
}