Supply, Fit and Maintenance of Tyres

{
  "buyer": {
    "id": "GB-COH-ZC000205",
    "name": "THE FELIXSTOWE DOCK AND RAILWAY COMPANY"
  },
  "date": "2025-07-18T13:00:45+01:00",
  "id": "041284-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-056217",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PRVX-4252-DPQD",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Felixstowe",
        "postalCode": "IP11 3SY",
        "region": "UKH14",
        "streetAddress": "Tomline House"
      },
      "contactPoint": {
        "email": "tenders@fdrc.co.uk",
        "name": "Jo Versey"
      },
      "details": {
        "classifications": [
          {
            "description": "Private utility",
            "id": "privateUtility",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-ZC000205",
      "identifier": {
        "id": "ZC000205",
        "scheme": "GB-COH"
      },
      "name": "THE FELIXSTOWE DOCK AND RAILWAY COMPANY",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-12-09T23:59:59Z"
    },
    "contractTerms": {
      "financialTerms": "Payment terms are detailed within the Tender document."
    },
    "description": "The Felixstowe Dock and Railway Company (located in Suffolk) requires:\n- the supply of tyres for a variety of port vehicles\n- the on-site fitting and maintenance of the tyres\n- routine and reactive maintenance\n- technical product support\n- tyre disposal\nAn onsite presence is required at the Port of Felixstowe and a recurrent presence will be required at London Thamesport, Kent. \nThe Transfer of Undertakings (Protection of Employment) Regulations 2006 (\"TUPE\") (as amended) may apply to this tender.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "accessDetails": "Transfer of Undertakings - Protection of Employment information will be requested from the incumbent supplier and will be provided to those suppliers that pass the Conditions of Participation and are invited to tender.",
        "documentType": "biddingDocuments",
        "id": "future"
      },
      {
        "datePublished": "2025-07-18T13:00:45+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "041284-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/041284-2025"
      }
    ],
    "expressionOfInterestDeadline": "2025-08-14T12:00:00+01:00",
    "hasRecurrence": true,
    "id": "TC01404",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Tyres for heavy/light-duty vehicles",
            "id": "34350000",
            "scheme": "CPV"
          },
          {
            "description": "Maintenance and repair services related to specific parts of vehicles",
            "id": "50116000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH14"
          },
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ4"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Specification",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Charges",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "description": "No material deviations to Form of Contracts - Deviations will be considered material if they could result in i) additional cost and/or ii) additional risk to the Purchaser.",
              "name": "Deviations to the Purchaser\u0027s requirements and/or Form of Contract",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Tenderers provided documentation - proposal",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Sustainability",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-01-31T23:59:59Z",
          "maxExtentDate": "2030-01-31T23:59:59Z",
          "startDate": "2026-02-01T00:00:00Z"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "The right to additional or alternative purchases while the contract is valid.  Equipment on the ports for which the tyres are required may change and/or alternative tyres which are more sustainable or beneficial from another perspective become available."
        },
        "renewal": {
          "description": "The Felixstowe Dock and Railway Company will have the right to extend the contract in event:\n- a tendered process has been delayed or has not resulted in a successful preferred supplier; \n- a review of the Purchaser\u0027s requirements has not been concluded.\nFor clarity this right is reserved for The Felixstowe Dock and Railway Company, not the contractor."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Financial capacity will be assessed as part of the conditions of participation.  The Felixstowe Dock and Railway Company (\u0027the Purchaser\u0027) will obtain finance reports on those suppliers that complete conditions of participation.  The finance reports will be assessed by the Purchasers finance department considering the estimated spend under the contract to determine suppliers financial capacity.\nSuppliers must be registered entities.",
              "type": "economic"
            }
          ]
        },
        "status": "active",
        "value": {
          "amountGross": 7474617,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "procedure": {
      "features": "Interested suppliers are to express their interest in this opportunity via The Felixstowe Dock and Railway Company\u0027s (\u0027the Purchaser\u0027) e-tender platform - Proactis. Suppliers will be required to register on the e-tender portal if they are not already registered - it is free to do so. \nThe Tender document containing specification, submission requirements and award criteria together with the Form of Contract are available on the Purchaser\u0027s e-tender portal. NOTE: the tender document is provided for information of requirements and must not be completed or submitted until invited to do so following successful completion of the conditions of participation stage which includes assessment of suppliers financial standing.\nSuppliers who express an interest will be required to complete and pass conditions of participation.  These must be completed and submitted by the date detailed in Deadline for requests to participate. \nThe Purchaser will undertake a financial assessment of the suppliers financial standing undertaken by the Purchasers Finance Department on an obtained finance report.  Suppliers must pass this financial assessment as well as the conditions of participation. \nSuppliers who are successful following review of the conditions of participation, including the financial assessment will be invited to tender. \nTUPE (Transfer of Undertakings Protection of Employment) information will be requested from the incumbent contractor and provided to those suppliers invited to tender. \nSuppliers invited to tender will be required to undertake a site visit to the Port of Felixstowe, Suffolk prior to submitting their tendered bid.\nTender submissions are to be submitted via the Purchasers e-tender portal and will be opened at a scheduled Tender Committee meeting.\nA preferred supplier stage will be entered into following tender assessment to allow for contract terms negotiation to be finalised with the preferred supplier if required and time allowed for the Purchaser\u0027s Group approval to the contract terms."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2028-07-01T23:59:59+01:00"
        }
      ]
    },
    "riskDetails": "A change to the equipment the subject of the contract.\nIn event of legislative change.\nIn event of change of Purchaser\u0027s requirements in terms of staff, or other requirement.",
    "specialRegime": [
      "utilities"
    ],
    "status": "active",
    "submissionMethodDetails": "The Purchaser uses Proactis e-tender platform: \nhttps://procontract.due-north.com/SupplierRegistration/Register\nSuppliers who are registered on the Proactis e-tender platform can search for this tender opportunity under \u0027Hutchison Ports UK\u0027. \nSuppliers who are not registered will need to register then search for the opportunity.  Search \u0027Proactis Supplier Registration\u0027 or use the address above.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Supply, Fit and Maintenance of Tyres",
    "value": {
      "amountGross": 7474617,
      "currency": "GBP"
    }
  }
}