Swale Leisure Centres Contract

{
  "buyer": {
    "id": "GB-PPON-PJVX-4924-XHDQ",
    "name": "Swale Borough Council"
  },
  "date": "2025-07-18T09:49:46+01:00",
  "id": "041183-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0527ff",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Sittingbourne, Kent",
        "postalCode": "ME10 3HT",
        "region": "UKJ43",
        "streetAddress": "Swale House, East Street"
      },
      "contactPoint": {
        "email": "procurement@swale.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PJVX-4924-XHDQ",
      "identifier": {
        "id": "PJVX-4924-XHDQ",
        "scheme": "GB-PPON"
      },
      "name": "Swale Borough Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-10-31T23:59:59Z"
    },
    "contractTerms": {
      "financialTerms": "Payments made within 30 days for valid, undisputed invoices.\nInvoices should be submitted to exchequer@swale.gov.uk"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Swale Borough Council is inviting Expressions of Interest to tender for Leisure Service Provision in Swale, Kent. \nThe contract will involve Management \u0026 Operation of the Swale Leisure Facilities for the contract term. \nThe contract shall commence on 01/04/2027 and terminate on either 31/03/2037. The council may extend the opportunity for a further 5 years. The tenderer/s who submit/s the Most Advantageous Tender will be awarded the contract. \nExpressions of Interest and the Procurement Specific Questionnaire (PSQ) document must be submitted / uploaded on the Council\u0027s e-tendering portal. The closing date for submission of Expressions of Interest and the closing date for the PSQ is 18 August 2024 at 12:00 noon.\nSwale Borough Council currently owns two wet and dry leisure facilities, Sheppey Leisure Complex, Sheerness (incorporating Sheppey Healthy Living Centre and Sheerness Swimming Pool) and Swallows Leisure Centre, Sittingbourne. There is planned major investment into the dryside facilities at Sheppey Leisure Complex in Sheerness which commenced in February 2025 and due for completion in June 2026.  \nThere are two lots, Lot 1 includes both facilities plus the addition of Faversham Swimming pool (indoor and outdoor pools) Lot 2 only includes Swallows and Sheppey Leisure Complex.\nWe are looking for bidders to provide a tender return for both Lots and complete all three financial returns.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "accessDetails": "Either on https://procontract.due-north.com/ via email or on https://www.delta-esourcing.com/",
        "documentType": "biddingDocuments",
        "id": "future"
      },
      {
        "datePublished": "2025-07-18T09:49:46+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "041183-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/041183-2025"
      }
    ],
    "expressionOfInterestDeadline": "2025-08-21T12:00:00+01:00",
    "hasRecurrence": true,
    "id": "PA14",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Recreational, cultural and sporting services",
            "id": "92000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ4"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Recreational, cultural and sporting services",
            "id": "92000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ4"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "awardCriteriaDetails": "Only 1 Lot will be awarded",
      "maximumLotsAwardedPerSupplier": 1
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2037-03-31T23:59:59+01:00",
          "maxExtentDate": "2042-03-31T23:59:59Z",
          "startDate": "2027-04-01T00:00:00+01:00"
        },
        "description": "Lot 1 includes Sheppey Leisure Complex, Sheerness (incorporating Sheppey Healthy Living Centre and Sheerness Swimming Pool), Swallows Leisure Centre, Sittingbourne and Faversham Swimming pool (indoor and outdoor pools).",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "The Contracting Authority reserves the right to directly award additional or repeat, goods, works or services in accordance with Schedule 5, paragraph 8 of the Act."
        },
        "renewal": {
          "description": "The council may extend the contract by up to 5 years."
        },
        "secondStage": {
          "maximumCandidates": 6
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Legal Capacity - GDPR\n\u2022\tSatisfactory credit check (low or very low risk score)\n\u2022\tNet reserves sufficient to cover 6 months of net operating expenditure\n\u2022\tPositive cash flow from operations\n\u2022\tAverage invoice payment days 30 days or less\n\u2022\tNo reported uncertainty regarding going concern status.\nConfirmation that the tenderer already has, or can commit to obtain, prior to the award of the contract, the levels of insurance cover indicated.",
              "type": "economic"
            },
            {
              "description": "Technical Ability including contract examples and safeguarding.",
              "type": "technical"
            },
            {
              "description": "Pass / Fail",
              "forReduction": true
            }
          ]
        },
        "status": "active",
        "suitability": {
          "vcse": true
        },
        "title": "Sheppey, Swallows and Faversham",
        "value": {
          "amountGross": 14750000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2037-03-31T23:59:59+01:00",
          "maxExtentDate": "2042-03-31T23:59:59Z",
          "startDate": "2027-04-01T00:00:00+01:00"
        },
        "description": "Lot 2 only includes Swallows and Sheppey Leisure Complex.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "2",
        "options": {
          "description": "The Contracting Authority reserves the right to directly award additional or repeat, goods, works or services in accordance with Schedule 5, paragraph 8 of the Act."
        },
        "renewal": {
          "description": "The council may extend the contract by up to 5 years."
        },
        "secondStage": {
          "maximumCandidates": 6
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "Legal Capacity - GDPR\n\u2022\tSatisfactory credit check (low or very low risk score)\n\u2022\tNet reserves sufficient to cover 6 months of net operating expenditure\n\u2022\tPositive cash flow from operations\n\u2022\tAverage invoice payment days 30 days or less\n\u2022\tNo reported uncertainty regarding going concern status.\nConfirmation that the tenderer already has, or can commit to obtain, prior to the award of the contract, the levels of insurance cover indicated.",
              "type": "economic"
            },
            {
              "description": "Technical Ability including contract examples and safeguarding.",
              "type": "technical"
            },
            {
              "description": "Pass / Fail",
              "forReduction": true
            }
          ]
        },
        "status": "active",
        "suitability": {
          "vcse": true
        },
        "title": "Swallows and Sheppey",
        "value": {
          "amountGross": 9000000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "Stage 1 - Invitation to participate / Procurement Specific Questionnaire\nStage 2 - Invitation to submit Initial Tenders\nStage 3 - Invitation to participate in dialogue (and/or negotiate)  \nStage 4 - Invitation to submit a final tender"
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2035-07-14T23:59:59+01:00"
        }
      ]
    },
    "riskDetails": "Identified contract risks will be managed throughout the term of the Contract. \nThe age of the existing buildings and associated plant/equipment is an identified contract risk. Swallows Leisure centre was built in 1989, Sheerness Pool 1980, and Faversham outdoor pool 1964, with the indoor pool facility added in 1993. Building condition surveys for each site are available for Bidders to view, identifying priority works.\nWhere relevant, identified risks will be subject to negotiation e.g. level of capital investment, delay in opening of new Sheppey Healthy Living Centre, new pool is not developed at Sheppey, planning permission cannot be achieved at Faversham etc. The cost of these risks will be discussed by the Authority and the Bidder and made clear through submitted tenders.\nThe risks will be reflected in the Contract to enable permitted modifications under the Act.",
    "status": "active",
    "submissionMethodDetails": "Expressions of Interest and Procurement Specific Questionnaires must be submitted via ProContract: https://procontract.due-north.com/\nClarifications during the PSQ stage must be submitted via the Portal. Any requests for clarification relating to the Procurement during subsequent stages must be submitted via email to LeisureClarifications@swale.gov.uk\nTenders must be submitted via email to: LeisureTenders@swale.gov.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "Swale Leisure Centres Contract",
    "value": {
      "amountGross": 23750000,
      "currency": "GBP"
    }
  }
}