The Circle Trust - Cleaning Tender

{
  "buyer": {
    "id": "GB-PPON-PPXQ-7187-WMQH",
    "name": "The Circle Trust"
  },
  "date": "2025-07-16T16:05:06+01:00",
  "id": "040626-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-056097",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Berkshire",
        "postalCode": "RG40 1SS",
        "region": "UKJ11",
        "streetAddress": "The Oval Office, c/o St Crispins School, London Road, Wokingham"
      },
      "contactPoint": {
        "email": "tenders@rivapartnership.co.uk",
        "name": "Riva Partnership",
        "telephone": "+44 1252 977017"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PPXQ-7187-WMQH",
      "identifier": {
        "id": "PPXQ-7187-WMQH",
        "scheme": "GB-PPON"
      },
      "name": "The Circle Trust",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Farnham",
        "postalCode": "GU9 8BB",
        "region": "UKJ25",
        "streetAddress": "Hones Business Park, 1 Waverley Lane"
      },
      "contactPoint": {
        "email": "tenders@rivapartnership.co.uk",
        "name": "Rachel OGrady",
        "telephone": "01252 977017"
      },
      "id": "GB-PPON-PPWL-9222-MYRJ",
      "identifier": {
        "id": "PPWL-9222-MYRJ",
        "scheme": "GB-PPON"
      },
      "name": "RIVA Partnership Ltd",
      "roleDetails": "Procurement Consultancy supporting the Contracting Authority",
      "roles": [
        "procuringEntity"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-01-29T23:59:59+00:00"
    },
    "coveredBy": [
      "GPA",
      "CPTPP"
    ],
    "description": "The Circle Trust is an educational charity, that exists to do one thing, to promote education for the public benefit. We are a community of schools that have shared values and an essential common ethos and vision for education and learning. Our shared goal is to provide the best educational outcomes for our children and young people, from nursery to sixth form. At the centre of our work together is improving the educational outcomes for our pupils. We deliberately use the term \u201ceducational outcomes\u201d to highlight that we value education in the widest sense whilst balancing our ambition to seek the highest academic performance. We seek a catering contractor who will work in partnership with us and who will mirror our highest standards. More information with regards to Circle Trust can be obtained here: https://thecircletrust.co.uk/ \nTender information:\nOur Schools: \n1. Badgemore Primary School \n2. Emmbrook Infant School \n3. Emmbrook Junior School \n4. Nine Mile Ride Primary School \n5. Shinfield Infant and Nursery School \n6. St Crispin\u2019s Secondary School \n7. The Emmbrook School (Secondary) \n8. Wescott Infant School \n9. Westende Junior School \n10. The Hawthorns Primary School \n11. Owlsmoor Primary School\nAll 11 schools listed above (2 secondary and 9 primary schools) - are participating in this tender. Please note this is a growing Trust where additional schools may join during this tender process.  Please note that any other schools not listed above that may join the Trust during the tenure of this new catering contract may, at the Trust\u2019s discretion, be added to this contract\nThe successful tenderer will be required to provide excellent cleaning services to the schools.  \nThe contract term being tendered for 3 years, from 01/04/2026 \u2013 31/03/2029. There is an option for a further extension period for up to two additional years to 31/03/2031. Please note Owlsmoor Primary School will commence 01/11/2026.\nThe contract offers an excellent opportunity to review and propose enhancements to the current cleaning services at the schools. This includes both core term time cleaning and periodic deep cleaning throughout the year.\nThe Trust is keen to secure a high quality cleaning service whereby its students are able to enjoy excellence in education, supported by excellently kept facilities. \nThe Trust expects both a tightly managed service and high levels of productivity to be delivered by the cleaning staff at all times, and the Trust expects a management style delivered by the successful contractor that supports, encourages and develops the cleaning staff. \nThe Trust is not obliged to accept the lowest price submitted for this tender, rather the Trust is keen to secure best value from this contract and to deliver best value to its students. Innovative and creative ideas as to how the cleaning services can be developed and improved, will be welcomed. The Trust seeks a contractor that is keen to work in partnership and who will deliver to its highest abilities, at all times.\nFor more information about this opportunity, please visit the Delta eSourcing portal at: \nhttps://www.delta-esourcing.com/tenders/UK-UK-Berkshire:-School-cleaning-services./X724M3Z455\nTo respond to this opportunity, please click here: \nhttps://www.delta-esourcing.com/respond/X724M3Z455",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-07-16T16:05:06+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "040626-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/040626-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-08-22T12:00:00+01:00"
    },
    "expressionOfInterestDeadline": "2025-08-22T12:00:00+01:00",
    "id": "ocds-h6vhtk-056097",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School cleaning services",
            "id": "90919300",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ11"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 65,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 35,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2031-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The contract may be extended from 31/03/2029 for up to a maximum of 2 years to 31/03/2031"
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 3367175.0,
          "amountGross": 4040610.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "This procurement will run under the Competitive Flexible Procedure.  This will follow a two stage approach, with stage 1 being the Procurement Specific Questionnaire (PSQ).  Here a minimum of 5 candidates (or less, in the event less than 5 meet the minimum criteria) and a maximum of 10 candidates, will progress to stage 2.  Any selection of tenderers will be based solely on the criteria set out for the  procurement and a minimum 60% score must be achieved.  Step 2 will be the Invitation to Tender (ITT) after shortlisting where the evaluation of tender response will be set as 35% price and 65% quality."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "https://www.delta-esourcing.com/respond/X724M3Z455",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "title": "The Circle Trust - Cleaning Tender",
    "value": {
      "amount": 3367175.0,
      "amountGross": 4040610.0,
      "currency": "GBP"
    }
  }
}