Wokingham Party in the Park

{
  "buyer": {
    "id": "GB-PPON-PWQG-9981-CZYG",
    "name": "Wokingham Town Council"
  },
  "date": "2025-07-16T15:32:34+01:00",
  "id": "040597-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-056082",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Wokingham",
        "postalCode": "RG40 1AS",
        "region": "UKJ11",
        "streetAddress": "Town Hall, Market Place"
      },
      "contactPoint": {
        "email": "artsandculture@wokingham-tc.gov.uk",
        "name": "Gemma Cumming"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.wokingham-tc.gov.uk"
      },
      "id": "GB-PPON-PWQG-9981-CZYG",
      "identifier": {
        "id": "PWQG-9981-CZYG",
        "scheme": "GB-PPON"
      },
      "name": "Wokingham Town Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "Wokingham Town Council is seeking a suitably qualified organisation to organise the annual Party in the Park event. \nThe event will be on Elms Field in Wokingham on Saturday 6th June 2026. \nProvision will include all aspects of the event. Including; staging, light and sound, power, security, first aid and welfare provision, performers, marketing etc. \nFurther detail on the requirements can be found in the brief  and other associated documentation.",
    "documents": [
      {
        "description": "Background, brief and specification for the Party in the Park",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-3127",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3127"
      },
      {
        "description": "Map of the event site",
        "documentType": "biddingDocuments",
        "format": "application/pdf",
        "id": "A-3128",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3128"
      },
      {
        "description": "The Invitation to Tender to be completed",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-3129",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3129"
      },
      {
        "description": "Contractor H\u0026S Questionnaire to be completed",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-3130",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3130"
      },
      {
        "description": "Example of the Events Contract",
        "documentType": "biddingDocuments",
        "format": "application/msword",
        "id": "A-3131",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-3131"
      },
      {
        "datePublished": "2025-07-16T15:32:34+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "040597-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/040597-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-08-15T12:00:00+01:00"
    },
    "id": "ocds-h6vhtk-056082",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Event services",
            "id": "79952000",
            "scheme": "CPV"
          },
          {
            "description": "Festival organisation services",
            "id": "79953000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UK"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "Decision will be made by the Arts and Culture Committee. \nThe following criteria will be considered when making the award decision:\n* Alignment with the scope of works\n* Price\n*Experience in putting on similar events \n*Evidence of H\u0026S needs\n* Alignment to Wokingham Town Council\u0027s Key Principles"
        },
        "contractPeriod": {
          "endDate": "2026-06-07T23:59:59+01:00",
          "maxExtentDate": "2028-06-07T23:59:59+01:00",
          "startDate": "2025-10-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Contract length 1 year with potential to extend a further two years. For Party in the Park in 2026, 27 and 28. \nExtensions at the decision of the contracting organisation as soon as possible post the event and as per the conditions of extension with the contract. Example contract included in the documentation."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 77400,
          "amountGross": 92880,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "reservedParticipation": [
        "smeVcse"
      ],
      "reservedParticipationLocation": {
        "description": null,
        "gazetteer": {
          "identifiers": [
            "K02000001"
          ],
          "scheme": "GB-ONS"
        }
      }
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "Tenders can be submitted to tenders@wokingham-tc.gov.uk or via post. Please see details in the attached documentation.\nwww.wokingham-tc.gov.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2025-08-22T12:00:00+01:00"
    },
    "title": "Wokingham Party in the Park",
    "value": {
      "amount": 77400,
      "amountGross": 92880,
      "currency": "GBP"
    }
  }
}