WFD Website Hosting and Support Services

{
  "buyer": {
    "id": "GB-COH-02693163",
    "name": "THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED"
  },
  "date": "2025-07-16T14:16:10+01:00",
  "id": "040540-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05605b",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PPTR-9766-JYLP",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "SW1H 9AJ",
        "region": "UKI32",
        "streetAddress": "102 Petty France"
      },
      "contactPoint": {
        "email": "procurement@wfd.org"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-02693163",
      "identifier": {
        "id": "02693163",
        "scheme": "GB-COH"
      },
      "name": "THE WESTMINSTER FOUNDATION FOR DEMOCRACY LIMITED",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "WFD is seeking a reliable provider to deliver ongoing hosting, technical support, security, maintenance and development services of www.wfd.org.  \nOur website is a key WFD communication channel. It provides information about WFD\u0027s experience, relevance, activities, and impact to a range of audiences around the world including citizens, governments, members of parliament, parliamentary staff, academics and researchers.\u202f\u202f\u202f \nThe website must be compliant with all relevant legislation, including the Data Protection Act and the Public Sector Bodies (Websites and Mobile Applications) (No. 2) Accessibility Regulations 2018.\u202fIt must also comply with the UK Government secure website principles: Security overview for websites - The GDS Way. \nDeliverables and scope of work includes but not limited to:\nHosting www.wfd.org\u202f\u202f \nProviding ongoing technical maintenance and services for www.wfd.org including but not limited to:\u202f \nOngoing maintenance of the CMS (including bugs and CMS updates)\u202f \nAnnual usability/accessibility review\u202f \nEnsuring the website is secure and compliant with the relevant regulations, including accessibility standards\u202f \nEnsuring processes are in place for the monitoring and analysis of website performance, and supporting WFD to evaluate its effectiveness. \nBuild new or change existing website functionality for www.wfd.org as requested by WFD on a day rate basis.\u202f\u202f \nProviding strategic advice and recommendations for improving the website \nWebsite specification \nContent management system: (CMS) Drupal 10 \nFile tree size (except public files): 402M \nPublic files: 6.3G \nPrivate files: 464K \nDatabase: \nMySQL dump size: 52M \nMySQL size on disk (including indexes, etc): 910M \nNumber of modules: \nContrib Drupal modules: 77 \nCustom Drupal modules: 6",
    "documents": [
      {
        "description": "Invitation to tender and clarification questions are hosted on the website page.",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://www.wfd.org/vacancy-supplier/invitation-tender-website-services"
      },
      {
        "datePublished": "2025-07-16T14:16:10+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "040540-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/040540-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-07-24T23:59:00+01:00"
    },
    "id": "ocds-h6vhtk-05605b",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "IT services: consulting, software development, Internet and support",
            "id": "72000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKI"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "The evaluation process will consist of two stages: \nStage 1 - Evaluation of written submissions \nStage 2 - Interviews with shortlisted bidders\nPlease refer to the invitation to tender for full details including evaluation criteria."
        },
        "contractPeriod": {
          "endDate": "2029-09-07T23:59:59+01:00",
          "startDate": "2025-09-08T00:00:00+01:00"
        },
        "id": "1",
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amountGross": 50000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "reservedParticipation": [
        "smeVcse"
      ],
      "reservedParticipationLocation": {
        "description": null,
        "gazetteer": {
          "identifiers": [
            "K02000001"
          ],
          "scheme": "GB-ONS"
        }
      }
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "Tenders must be submitted by email to procurement@wfd.org by the stated deadline.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "notAllowed"
    },
    "techniques": {
      "frameworkAgreement": {
        "description": "As this framework will be with a single supplier without further competition, prices submitted as part of this tender will form the basis for contract pricing subject to any agreed review mechanism.",
        "maximumParticipants": 1,
        "method": "withoutReopeningCompetition",
        "type": "closed"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-08-01T23:59:00+01:00"
    },
    "title": "WFD Website Hosting and Support Services",
    "value": {
      "amountGross": 50000,
      "currency": "GBP"
    }
  }
}