Cleaning & Grounds Maintenance Essex

{
  "buyer": {
    "id": "GB-PPON-PLMP-3644-HBBN",
    "name": "Notiing Hill Genesis"
  },
  "date": "2025-07-15T22:59:45+01:00",
  "id": "040332-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0548af",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "N1 9FL",
        "region": "UKI43",
        "streetAddress": "Bruce Kenrick House, 2 Killick Street"
      },
      "contactPoint": {
        "email": "procurementteam@nhg.org.uk",
        "name": "Cherene Amoah"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PLMP-3644-HBBN",
      "identifier": {
        "id": "PLMP-3644-HBBN",
        "scheme": "GB-PPON"
      },
      "name": "Notiing Hill Genesis",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tenderUpdate"
  ],
  "tender": {
    "aboveThreshold": true,
    "amendments": [
      {
        "description": "Following the relevant sites review, it has been determined that some locations fall outside the scope of the contract/Lots under this tender. As a result, the financial threshold needed updating.  In addition,  to encourage more SMEs to take part in this procurement, we have identified and varied some conditions of participations.\nSpecifically, these include:\n\u2022 Adjustments to the required insurance levels\n\u2022 Revisions to the minimum financial threshold\nTo allow participants sufficient time to take these changes into account in their submissions, the tender closing date has been extended to 28 July 2025. The deadline for clarification questions has also been extended to Tuesday, 22 July 2025.",
        "id": "040332-2025"
      }
    ],
    "awardPeriod": {
      "endDate": "2025-08-26T23:59:59+01:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "NHG is seeking to appoint service providers for cleaning and grounds maintenance across Essex. The procurement will be divided into two cleaning contracts-covering North and South Essex respectively-and two grounds maintenance contracts for the same regions. The scope of services includes, but is not limited to: general cleaning, window cleaning, grounds maintenance (including gardening), bulk waste collection, supply of consumables, and playground maintenance.\nContract 1: Essex (North) Cleaning\nChelmsford, Colchester, Epping, Harlow\n\u00a3240,000 (Estimated Per annum value)\n\u00a31.6m (Estimated value for 3-years plus 1+1+1+1 year extension [7 years total])\nContract 2: Essex (South) Cleaning\nBasildon, Brentwood, Castle Point, Rochford, Thurrock, Southend on Sea\n\u00a3272,000 (Estimated Per annum value)\n\u00a31.9m (Estimated value for 3-years plus 1+1+1+1 year extension [7 years total])\nContract 3: Essex (North) Ground Maintenance\nChelmsford, Colchester, Epping, Harlow\n\u00a3183,000 (Estimated Per annum value)\n\u00a31.3m (Estimated value for 3-years plus 1+1+1+1 year extension [7 years total])\nContract 4: Essex (South) Grounds Maintenance\nBasildon, Brentwood, Castle Point, Rochford, Thurrock, Southend on Sea\n\u00a3312,000 (Estimated Per annum value)\n\u00a32.1m (Estimated value for 3-years plus 1+1+1+1 year extension [7 years total])\nThe 4 contracts (Essex North and Essex South Cleaning \u0026 Grounds Maintenance) will be awarded separately to encourage market competition, promote SME participation, and reduce supply chain risks where applicable. There are no limitations on the number of lots / contracts a bidder may be awarded. Suppliers are permitted to bid for multiple lots, and if they achieve the highest score in each respective lot, they may be awarded all corresponding contracts.\nFor more information about this opportunity, please visit the Delta portal at: https://www.delta-esourcing.com/tenders/UK-London:-Grounds-maintenance-equipment./WTM2TEVD78\nTo respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/WTM2TEVD78\nIf you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://www.delta-esourcing.com/tenders/UK-London:-Grounds-maintenance-equipment./WTM2TEVD78"
      },
      {
        "documentType": "technicalSpecifications",
        "id": "L-2",
        "url": "https://www.delta-esourcing.com/tenders/UK-London:-Grounds-maintenance-equipment./WTM2TEVD78"
      },
      {
        "datePublished": "2025-07-15T22:59:45+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "040332-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/040332-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-07-22T12:00:00+01:00"
    },
    "id": "XPROC2114",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Lamps and light fittings",
            "id": "31520000",
            "scheme": "CPV"
          },
          {
            "description": "Light bulbs",
            "id": "31531000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of playground equipment",
            "id": "50870000",
            "scheme": "CPV"
          },
          {
            "description": "Refuse collection services",
            "id": "90511000",
            "scheme": "CPV"
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          {
            "description": "Urban solid-refuse disposal services",
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          {
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          {
            "description": "Accommodation, building and window cleaning services",
            "id": "90911000",
            "scheme": "CPV"
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          {
            "description": "Car park cleaning services",
            "id": "90914000",
            "scheme": "CPV"
          },
          {
            "description": "Bin-cleaning services",
            "id": "90918000",
            "scheme": "CPV"
          },
          {
            "description": "Caretaker services",
            "id": "98341140",
            "scheme": "CPV"
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        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Ceiling or wall light fittings",
            "id": "31524000",
            "scheme": "CPV"
          },
          {
            "description": "Light bulbs",
            "id": "31531000",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance services of playground equipment",
            "id": "50870000",
            "scheme": "CPV"
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          {
            "description": "Urban solid-refuse collection services",
            "id": "90511100",
            "scheme": "CPV"
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          {
            "description": "Household-refuse collection services",
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            "scheme": "CPV"
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            "id": "90690000",
            "scheme": "CPV"
          },
          {
            "description": "Accommodation, building and window cleaning services",
            "id": "90911000",
            "scheme": "CPV"
          },
          {
            "description": "Car park cleaning services",
            "id": "90914000",
            "scheme": "CPV"
          },
          {
            "description": "Bin-cleaning services",
            "id": "90918000",
            "scheme": "CPV"
          },
          {
            "description": "Caretaker services",
            "id": "98341140",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      },
      {
        "additionalClassifications": [
          {
            "description": "Shrubs",
            "id": "03451300",
            "scheme": "CPV"
          },
          {
            "description": "Landscape gardening services",
            "id": "71421000",
            "scheme": "CPV"
          },
          {
            "description": "Tree-cutting services",
            "id": "77211400",
            "scheme": "CPV"
          },
          {
            "description": "Tree-maintenance services",
            "id": "77211500",
            "scheme": "CPV"
          },
          {
            "description": "Weed-clearance services",
            "id": "77312000",
            "scheme": "CPV"
          },
          {
            "description": "Grounds maintenance services",
            "id": "77314000",
            "scheme": "CPV"
          },
          {
            "description": "Tree pruning and hedge trimming",
            "id": "77340000",
            "scheme": "CPV"
          },
          {
            "description": "Litter collection services",
            "id": "90511300",
            "scheme": "CPV"
          },
          {
            "description": "Snow-clearing services",
            "id": "90620000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH"
          }
        ],
        "id": "3",
        "relatedLot": "3"
      },
      {
        "additionalClassifications": [
          {
            "description": "Shrubs",
            "id": "03451300",
            "scheme": "CPV"
          },
          {
            "description": "Landscape gardening services",
            "id": "71421000",
            "scheme": "CPV"
          },
          {
            "description": "Tree-cutting services",
            "id": "77211400",
            "scheme": "CPV"
          },
          {
            "description": "Tree-maintenance services",
            "id": "77211500",
            "scheme": "CPV"
          },
          {
            "description": "Weed-clearance services",
            "id": "77312000",
            "scheme": "CPV"
          },
          {
            "description": "Grassing services",
            "id": "77314100",
            "scheme": "CPV"
          },
          {
            "description": "Tree pruning and hedge trimming",
            "id": "77340000",
            "scheme": "CPV"
          },
          {
            "description": "Litter collection services",
            "id": "90511300",
            "scheme": "CPV"
          },
          {
            "description": "Snow-clearing services",
            "id": "90620000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH"
          }
        ],
        "id": "4",
        "relatedLot": "4"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "awardCriteriaDetails": "N/A"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Quality",
              "name": "Quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Price",
              "name": "Price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-02-02T23:59:59Z",
          "maxExtentDate": "2033-02-02T23:59:59Z",
          "startDate": "2026-02-03T00:00:00Z"
        },
        "description": "Internal Cleaning, External Cleaning (Yard work), Window Cleaning and Bulk Waste Service.\nEssex (North) - Chelmsford, Colchester, Epping, Harlow",
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Option to extend [ 1 + 1 + 1 + 1] up to 4 years."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "See information within the PSQ",
              "type": "economic"
            },
            {
              "description": "See information within the PSQ",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Essex (North) Cleaning",
        "value": {
          "amount": 1600000,
          "amountGross": 1920000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Quality",
              "name": "Quality",
              "numbers": [
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                  "number": 60,
                  "weight": "percentageExact"
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              "type": "quality"
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              "name": "Price",
              "numbers": [
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                  "number": 40,
                  "weight": "percentageExact"
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              "type": "price"
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          ]
        },
        "contractPeriod": {
          "endDate": "2029-02-02T23:59:59Z",
          "maxExtentDate": "2033-02-02T23:59:59Z",
          "startDate": "2026-02-03T00:00:00Z"
        },
        "description": "Internal Cleaning, External Cleaning (Yard work), Window Cleaning and Bulk Waste Service in the following locations:\nEssex (South) - Basildon, Brentwood, Castle Point, Rochford, Thurrock, Southend on Sea",
        "hasRenewal": true,
        "id": "2",
        "renewal": {
          "description": "Option to extend [ 1 + 1 + 1 + 1] up to 4 years."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "See information within the PSQ document",
              "type": "economic"
            },
            {
              "description": "See information within the PSQ document",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Essex (South) Cleaning",
        "value": {
          "amount": 1900000,
          "amountGross": 2280000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Quality",
              "name": "Quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Price",
              "name": "Price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-02-02T23:59:59Z",
          "maxExtentDate": "2033-02-02T23:59:59Z",
          "startDate": "2026-02-03T00:00:00Z"
        },
        "description": "Deliver gardening and grounds maintenance service to its estates in the following locations:\nEssex (North)  - Chelmsford, Colchester, Epping and Harlow",
        "hasRenewal": true,
        "id": "3",
        "renewal": {
          "description": "Option to extend [ 1 + 1 + 1 + 1] up to 4 years."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "See information within the PSQ",
              "type": "economic"
            },
            {
              "description": "See information within the PSQ",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Essex (North) Ground Maintenance",
        "value": {
          "amount": 1200000,
          "amountGross": 1440000,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Quality",
              "name": "Quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Price",
              "name": "Price",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2029-02-02T23:59:59Z",
          "maxExtentDate": "2033-02-02T23:59:59Z",
          "startDate": "2026-02-03T00:00:00Z"
        },
        "description": "Deliver gardening and grounds maintenance service to its estate in the following locations:\nEssex (South) - Basildon, Brentwood, Castle Point, Rochford, Thurrock and Southend on Sea",
        "hasRenewal": true,
        "id": "4",
        "renewal": {
          "description": "Option to extend [ 1 + 1 + 1 + 1] up to 4 years."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "See information within the PSQ documents",
              "type": "economic"
            },
            {
              "description": "See information within the PSQ documents",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Essex (South) Grounds Maintenance",
        "value": {
          "amount": 2300000,
          "amountGross": 2760000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "NHG is seeking to appoint service providers for cleaning and grounds maintenance across Essex, with separate contracts (4 in total) for North and South Essex. The scope includes cleaning, window cleaning, grounds maintenance, bulk waste collection, consumables supply, and playground upkeep. It is envisaged that the contract(s) will be awarded separately to encourage market competition and promote SME participation, and reduce supply chain risks where applicable. However, there are no limitations on the number of lots a bidder may be awarded. Suppliers are permitted to bid for multiple lots, and if they achieve the highest score in each respective lot, they may be awarded all corresponding contracts.\nThis is a competitive flexible procedure as detailed within the accompanying documents. To be shortlisted to be invited to tender, Participants must fully pass both Stage 1 (initial screening assessment) and suitability assessment) Participants must also be ranked amongst the top 5 highest suppliers for the scored questions. Notting Hill Genesis reserves the right to shortlist all additional Participants who are within 5% marks of the 5th highest scoring participant(s). In the event that Notting Hill Genesis exercises this discretion, it will notify all Participants in writing of the number of Participants to be shortlisted.\nParticipants should be aware that the Transfer of Undertakings (Protection of Employment) Regulations 2006 (TUPE) may apply to this contract(s)."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "https://www.delta-esourcing.com\nFor more information about this opportunity, please visit the Delta portal at: https://www.delta-esourcing.com/tenders/UK-London:-Grounds-maintenance-equipment./WTM2TEVD78\nTo respond to this opportunity, please click here: https://www.delta-esourcing.com/respond/WTM2TEVD78\nIf you experience any technical difficulties from accessing the above url, then please contact the Delta eSourcing Helpdesk on call 0800 923 9236 or email helpdesk@delta-esourcing.com.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-07-28T12:00:00+01:00"
    },
    "title": "Cleaning \u0026 Grounds Maintenance Essex",
    "value": {
      "amount": 7000000.0,
      "amountGross": 8400000.0,
      "currency": "GBP"
    }
  }
}