HAR5969: Estate Management Services

{
  "awards": [
    {
      "id": "040098-2025-HAR5969-1",
      "relatedLots": [
        "1"
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-154599",
          "name": "Specialist Property Advisers UK LLP t/a Boddy and Edwards"
        }
      ],
      "title": "HAR5969 Lot 1: General Estate Management Activities"
    },
    {
      "id": "040098-2025-HAR5969-2",
      "relatedLots": [
        "2"
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-154600",
          "name": "Graham and Sibbald LLP"
        }
      ],
      "title": "HAR5969 Lot 2: Estate Management Activities relating to Ben Jonson Road and shops at Mile End"
    }
  ],
  "bids": {
    "statistics": [
      {
        "id": "1",
        "measure": "bids",
        "relatedLot": "1",
        "value": 5
      },
      {
        "id": "2",
        "measure": "bids",
        "relatedLot": "2",
        "value": 5
      }
    ]
  },
  "buyer": {
    "id": "GB-FTS-99595",
    "name": "Tower Hamlets"
  },
  "contracts": [
    {
      "awardID": "040098-2025-HAR5969-1",
      "dateSigned": "2025-06-03T00:00:00+01:00",
      "id": "040098-2025-HAR5969-1",
      "status": "active",
      "title": "HAR5969 Lot 1: General Estate Management Activities",
      "value": {
        "amount": 790000,
        "currency": "GBP"
      }
    },
    {
      "awardID": "040098-2025-HAR5969-2",
      "dateSigned": "2025-06-03T00:00:00+01:00",
      "id": "040098-2025-HAR5969-2",
      "status": "active",
      "title": "HAR5969 Lot 2: Estate Management Activities relating to Ben Jonson Road and shops at Mile End",
      "value": {
        "amount": 100000,
        "currency": "GBP"
      }
    }
  ],
  "date": "2025-07-15T15:14:56+01:00",
  "id": "040098-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04ca3c",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "E1 1BJ",
        "region": "UKI",
        "streetAddress": "New Town Hall, 160 Whitechapel Road London"
      },
      "contactPoint": {
        "email": "simon.waller@towerhamlets.gov.uk",
        "name": "Mr Simon Waller",
        "telephone": "+44 2073644013"
      },
      "details": {
        "buyerProfile": "http://www.towerhamlets.gov.uk",
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "General public services",
            "id": "01",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.towerhamlets.gov.uk"
      },
      "id": "GB-FTS-99595",
      "identifier": {
        "legalName": "Tower Hamlets"
      },
      "name": "Tower Hamlets",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "York",
        "postalCode": "YO1 7DN",
        "region": "UKI",
        "streetAddress": "Club Chambers Museum Street"
      },
      "contactPoint": {
        "email": "rob@boddyandedwards.co.uk"
      },
      "details": {
        "scale": "sme"
      },
      "id": "GB-FTS-154599",
      "identifier": {
        "legalName": "Specialist Property Advisers UK LLP t/a Boddy and Edwards"
      },
      "name": "Specialist Property Advisers UK LLP t/a Boddy and Edwards",
      "roles": [
        "supplier"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "W1U 5JW",
        "region": "UKI",
        "streetAddress": "72-75 Marylebone High Street"
      },
      "details": {
        "scale": "sme"
      },
      "id": "GB-FTS-154600",
      "identifier": {
        "legalName": "Graham and Sibbald LLP"
      },
      "name": "Graham and Sibbald LLP",
      "roles": [
        "supplier"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "WC2A 2LL",
        "streetAddress": "Strand"
      },
      "id": "GB-FTS-88",
      "identifier": {
        "legalName": "Royal Courts of Justice"
      },
      "name": "Royal Courts of Justice",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "classification": {
      "description": "Real estate services",
      "id": "70000000",
      "scheme": "CPV"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The main objective of this procurement exercise is to appoint an accredited and qualified Chartered Surveying firm to provide estate management professional services support to the Council\u2019s Asset Management team. The service requirements are broken down as follows.\nLot 1 - General Estate Management Activities (Estimated Value - \u00a3790,000)\nThis lot will primarily focus on lease renewals and rent reviews including the option to procure other services including;\n\u2022 Agency and lease management\n\u2022 Surveying and strategic advice\n\u2022 Estate, asset and property management\n\u2022 Rent reviews lease breaks \u0026 lease expiries\n\u2022 Lease renewals \u0026 lease regear\n\u2022 Lease consents\n\u2022 Lease surrender \u0026 regrant\n\u2022 Dilapidations\n\u2022 Wayleaves \u0026 easements\n\u2022 Licences for alteration and landlords consent\nCurrently individual instructions are raised via RFQ to a variety of suppliers for distinct pieces of work. In some circumstances these will be bundled. In order to reduce future contact administration Asset Management are looking to appoint a single supplier to undertake all instructions.\nLot 2 \u2013 Estate Management Activities relating to Ben Jonson Road and shops at Mile End\n(Estimated Value - \u00a3100,000)\n\u2022 General estate management and advice including service charge management and collection, rental management and collection and ad hoc advice relating to the leases. The Council will retain the right to request support with the lettings of property where required.",
    "id": "DN756506",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Real estate services",
            "id": "70000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKI"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Real estate services",
            "id": "70000000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKI"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "0",
              "name": "price is not the only criterion",
              "type": "cost"
            }
          ]
        },
        "description": "This lot will primarily focus on lease renewals and rent reviews including the option to procure other services including;\n\u2022\tAgency and lease management\n\u2022\tSurveying and strategic advice\n\u2022\tEstate, asset and property management\n\u2022\tRent reviews lease breaks \u0026 lease expiries\n\u2022\tLease renewals \u0026 lease regear\n\u2022\tLease consents\n\u2022\tLease surrender \u0026 regrant\n\u2022\tDilapidations\n\u2022\tWayleaves \u0026 easements\n\u2022\tLicences for alteration and landlords consent\nCurrently individual instructions are raised via RFQ to a variety of suppliers for distinct pieces of work. In some circumstances these will be bundled. In order to reduce future contact administration Asset Management are looking to appoint a single supplier to undertake all instructions.",
        "hasOptions": true,
        "id": "1",
        "options": {
          "description": "Proposed Contract Start date: 01 June 2025\nProposed Contract Initial End date: 31st May 2028\nEnd date including extensions: 31 May 2029\nThe contract will be for 4 years in total, 3 yrs +1yr."
        },
        "status": "cancelled",
        "title": "HAR5969 Lot 1: General Estate Management Activities"
      },
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "0",
              "name": "price is not the only criterion",
              "type": "cost"
            }
          ]
        },
        "description": "General estate management and advice including service charge management and collection, rental management and collection and ad hoc advice relating to the leases.  The Council will retain the right to request support with the lettings of property where required.\nThe Estate Management Activities for Ben Jonson Road \u0026 shops at Mile End are currently undertaken by Carter Jonas under an RFQ arrangement. Asset Management have taken the opportunity to bring this activity under the main contract to reduce contract administration.",
        "hasOptions": true,
        "id": "2",
        "options": {
          "description": "Proposed Contract Start date: 01 June 2025\nProposed Contract Initial End date: 31st May 2028\nEnd date including extensions: 31 May 2029\nThe contract will be for 4 years in total, 3 yrs +1yr."
        },
        "status": "cancelled",
        "title": "HAR5969 Lot 2: Estate Management Activities relating to Ben Jonson Road and shops at Mile End"
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "status": "complete",
    "title": "HAR5969: Estate Management Services"
  }
}