Payroll and HR System

{
  "awards": [
    {
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2030-10-31T23:59:59Z",
        "startDate": "2025-10-31T00:00:00Z"
      },
      "documents": [
        {
          "datePublished": "2025-07-15T12:47:20+01:00",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "039943-2025",
          "noticeType": "UK5",
          "url": "https://www.find-tender.service.gov.uk/Notice/039943-2025"
        }
      ],
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Time accounting or human resources software package",
              "id": "48450000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKJ4"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "goods",
      "milestones": [
        {
          "dueDate": "2025-10-30T23:59:59Z",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "status": "pending",
      "suppliers": [
        {
          "id": "GB-COH-01852206",
          "name": "MHR INTERNATIONAL UK LIMITED"
        }
      ],
      "title": "Payroll and HR System",
      "value": {
        "amountGross": 356361,
        "currency": "GBP"
      }
    }
  ],
  "buyer": {
    "id": "GB-PPON-PGRT-5366-CGWY",
    "name": "Maidstone Borough Council"
  },
  "date": "2025-07-15T12:47:20+01:00",
  "id": "039943-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-055f5b",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Maidstone",
        "postalCode": "ME15 6JQ",
        "region": "UKJ45",
        "streetAddress": "Maidstone House, King Street"
      },
      "contactPoint": {
        "email": "procurement@tunbridgewells.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PGRT-5366-CGWY",
      "identifier": {
        "id": "PGRT-5366-CGWY",
        "scheme": "GB-PPON"
      },
      "name": "Maidstone Borough Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "additionalIdentifiers": [
        {
          "id": "PLVH-3271-VZNN",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Nottingham",
        "postalCode": "NG11 6JS",
        "region": "UKF16",
        "streetAddress": "MHR Campus, Mere Way"
      },
      "contactPoint": {
        "email": "bidteam@mhrglobal.com"
      },
      "details": {
        "scale": "large",
        "url": "https://mhrglobal.com/uk/en",
        "vcse": false
      },
      "id": "GB-COH-01852206",
      "identifier": {
        "id": "01852206",
        "scheme": "GB-COH"
      },
      "name": "MHR INTERNATIONAL UK LIMITED",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "Contract for a Payroll and HR System.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      }
    ],
    "id": "ocds-h6vhtk-055f5b",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "As the council undergoes Local Government reorganisation over the coming years, maintaining continuity and stability in critical services such as payroll is essential. To ensure the continued effectiveness of the current payroll service and avoid these challenges, agreement is sought to extend the existing relationship with MHR and enter into a new five-year contract term.\nConsideration also needs to be given to the development time and cost that has gone into the system which has enabled the councils to automate a significant number of processes; this would be lost if there was a move to a new system.  Furthermore, the ongoing Local Government Reorganisation changes may necessitate regular access to system-generated reports and data. If the new HR/payroll system does not match the capability of the current system in terms of accuracy and reporting functionality, it could hinder the ability to manage these changes effectively.  \nThe option to renew the contract with MHR for a further five years enables the Council to gain certainty about its costs going forward and ensures a robust contractual position for future developments in terms of reorganisation.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "additionalRepeatExtensionPartialReplacement"
      }
    ],
    "status": "complete",
    "title": "Payroll and HR System"
  }
}