All Saints Catholic School ~ Cleaning Tender

{
  "buyer": {
    "id": "GB-PPON-PQGV-4256-XXJX",
    "name": "All Saints Catholic School"
  },
  "date": "2025-07-14T12:06:04+01:00",
  "id": "039568-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-055e65",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Essex",
        "postalCode": "RM8 1JT",
        "region": "UKI52",
        "streetAddress": "Terling Road, Wood Lane, Dagenham"
      },
      "contactPoint": {
        "email": "tenders@litmuspartnership.co.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PQGV-4256-XXJX",
      "identifier": {
        "id": "PQGV-4256-XXJX",
        "scheme": "GB-PPON"
      },
      "name": "All Saints Catholic School",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-11-18T23:59:59+00:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The successful Supplier will be required to provide cleaning services for All Saints Catholic School (Terling Road, Wood Lane, Dagenham, RM8 1JT).\nThis procurement is being conducted under a competitive flexible procedure in accordance with the Procurement Act 2023. Following the initial selection stage, the Contracting Authority intends to invite up to five suppliers to participate in the tender stage. Selection will be based on the criteria set out in the tender documents and will be applied in a transparent and non-discriminatory manner. Suppliers must meet the minimum conditions of participation in order to progress to the tender stage.\nContract value is likely to be around \u00a3225,000 per annum\nOpportunity Overview:\nAll Saints Catholic School is an 11-18 Catholic comprehensive located in Dagenham in the Diocese of Brentwood.\nThe school has been recognised not only for its outstanding academic success (rated outstanding at a recent Ofsted) but also for other aspects e.g. they have recently achieved the Gold Artsmark Award, Gold Equalities Award, Gold Mental Health Award, Flagship School for Inclusion Award.\nThe school is presenting an exciting opportunity to partner with a Supplier who is able to deliver their vision of cleaning management to their circa 1100pupils and 100 staff.\nThis tender project is seeking to appoint a Supplier whose initiative and innovation will be welcomed for the provision of cleaning services within the schools\u2019 facilities. The high-quality service levels proposed should maintain excellent standards throughout, resulting in a pleasant environment for both the pupils and staff.\nThe school project stakeholder\u2019s aims are as follows:\n\u00b7 Consistency of cleanliness across the school\n\u00b7 Quality of local supervision (auditing/ training/ communication/ recruitment)\n\u00b7 Improving communication between the service provider and school stakeholders\n\u00b7 Upgrade of machinery and technology and review of chemicals \n\u00b7 Disciplined reporting and adherence to the meeting cycle to assure that reactive and proactive works are prioritised and completed\n\u00b7 Development true sense of partnership with the successful service provider\nThe basis and rationale that the Client requires the successful Supplier to operate to at all times is being able to provide a school cleaning service that is fit for purpose and that the Supplier is proactive in the management of the contract, thus ensuring that all specifications are achieved and that the frequency of cleans is as detailed within the tender specification.\nThe contract being tendered is for three years in duration from 1 January 2026 until end December 2028 with the option to extend upon agreement with the Client, for a further two-year period (awarded in singular years). The contract will be fixed price in nature, with the Supplier invoicing the Client for one-twelfth of the annual cost on a monthly basis, however the successful supplier will be expected to return any hours not worked to the trust.\nIt should be noted that the successful Supplier will be expected to bring to the contract: innovation; technology; new equipment; and cleaning methods, with BICSc standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.\nThe client expects genuine rigour in developing both the relationship and meeting cycle with key stakeholders.\nCurrent Cleaning Arrangements:\nThere is an existing onsite supervisor who assures deliver of a post school cleaning team of seventeen cleaners who currently work around 250 hours per week\nFor more information about this opportunity, please visit the Delta eSourcing portal at: \nhttps://litmustms.co.uk/tenders/UK-UK-Essex:-School-cleaning-services./R7696946D4\nTo respond to this opportunity, please click here: \nhttps://litmustms.co.uk/respond/R7696946D4",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-07-14T12:06:04+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "039568-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/039568-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-08-15T12:00:00+01:00"
    },
    "id": "ocds-h6vhtk-055e65",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School cleaning services",
            "id": "90919300",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKH3"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "75%",
              "name": "Quality",
              "type": "quality"
            },
            {
              "description": "25%",
              "name": "Cost",
              "type": "cost"
            }
          ],
          "weightingDescription": "Suppliers must meet the conditions of participation set out in this Tender Notice to advance to the tender stage of the competition. Tenders will only be marked if an overall combined score of 75% or more has been achieved in section 6 and additional questions in section 8."
        },
        "contractPeriod": {
          "endDate": "2028-12-31T23:59:59+00:00",
          "maxExtentDate": "2030-12-31T23:59:59+00:00",
          "startDate": "2026-01-01T00:00:00+00:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "The contract being tendered is for three years in duration from 1 January 2026 until end December 2028 with the option to extend upon agreement with the Client, for a further two-year period (awarded in singular years)."
        },
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 900000.0,
          "amountGross": 900000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "Please see PSQ Document for further information."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "https://litmustms.co.uk/respond/R7696946D4",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-10-17T12:00:00+01:00"
    },
    "title": "All Saints Catholic School ~ Cleaning Tender",
    "value": {
      "amount": 900000.0,
      "amountGross": 900000.0,
      "currency": "GBP"
    }
  }
}