Fleet Management System

{
  "awards": [
    {
      "aboveThreshold": false,
      "contractPeriod": {
        "endDate": "2029-08-31T23:59:59+00:00",
        "maxExtentDate": "2030-08-31T23:59:59+00:00",
        "startDate": "2025-09-01T00:00:00+00:00"
      },
      "date": "2025-07-11T00:00:00+00:00",
      "documents": [
        {
          "datePublished": "2025-07-14T10:35:55+01:00",
          "description": "Contract award notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "039500-2025",
          "noticeType": "UK6",
          "url": "https://www.find-tender.service.gov.uk/Notice/039500-2025"
        }
      ],
      "hasOptions": true,
      "hasRenewal": true,
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Software package and information systems",
              "id": "48000000",
              "scheme": "CPV"
            }
          ],
          "id": "LOT-0001",
          "relatedLot": "LOT-0001"
        }
      ],
      "mainProcurementCategory": "goods",
      "milestones": [
        {
          "dueDate": "2025-07-31T23:59:59+00:00",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "options": {
        "description": "Daily Vehicle Checks App"
      },
      "relatedLots": [
        "LOT-0001"
      ],
      "renewal": {
        "description": "1 x 12 months extension available."
      },
      "status": "active",
      "suppliers": [
        {
          "id": "GB-COH-01628868",
          "name": "Civica UK Limited"
        }
      ],
      "title": "Fleet Management System",
      "value": {
        "amount": 165000,
        "amountGross": 198000,
        "currency": "GBP"
      }
    }
  ],
  "bids": {
    "details": [
      {
        "id": "1",
        "relatedLots": [
          "LOT-0001"
        ],
        "status": "valid",
        "tenderers": [
          {
            "id": "GB-COH-01628868",
            "name": "Civica UK Limited"
          }
        ]
      }
    ],
    "statistics": [
      {
        "id": "1",
        "measure": "bids",
        "relatedLot": "LOT-0001",
        "value": 5
      },
      {
        "id": "2",
        "measure": "finalStageBids",
        "relatedLot": "LOT-0001",
        "value": 1
      },
      {
        "id": "3",
        "measure": "smeFinalStageBids",
        "relatedLot": "LOT-0001",
        "value": 0
      },
      {
        "id": "4",
        "measure": "vcseFinalStageBids",
        "relatedLot": "LOT-0001",
        "value": 0
      }
    ]
  },
  "buyer": {
    "id": "GB-PPON-PYYL-6479-DWHX",
    "name": "Avon Fire Authority"
  },
  "date": "2025-07-14T10:35:55+01:00",
  "id": "039500-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-04ea4c",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Portishead",
        "postalCode": "BS20 8JJ",
        "region": "UKK12",
        "streetAddress": "Valley Road"
      },
      "contactPoint": {
        "email": "alex.mainstone@avonfire.gov.uk",
        "name": "Alex Mainstone",
        "telephone": "447971794511"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PYYL-6479-DWHX",
      "identifier": {
        "id": "PYYL-6479-DWHX",
        "scheme": "GB-PPON"
      },
      "name": "Avon Fire Authority",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": " London",
        "postalCode": "SE1 9LQ",
        "region": "UKI44",
        "streetAddress": "30 Stamford Street"
      },
      "contactPoint": {
        "email": "BidSupport@civica.com"
      },
      "details": {
        "scale": "large",
        "url": "https://www.civica.com/en-gb/",
        "vcse": false
      },
      "id": "GB-COH-01628868",
      "identifier": {
        "id": "01628868",
        "scheme": "GB-COH"
      },
      "name": "Civica UK Limited",
      "roles": [
        "supplier",
        "tenderer"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "Avon Fire \u0026 Rescue (AFRS) are looking to move to a single Fleet Management System that fits the requirements of the Service, providing a standardised approach that will assist with ensuring legal compliance and delivering measurable benefits in asset management, asset tracking and improvements in working practices.\nKey points of note within the project are;\n\u2022\tAn improved more efficient solution for workshops to record and report on work completed.\n\u2022\t A paperless end to end solution to more efficiently manage and record all aspects of fleet management. \n\u2022\tWith better utilisation and control a reduction in total fleet number could be realised. \n\u2022\tAlign servicing frequencies and standardise the testing regimes across AFRS in conjunction with CFOA best practice guidelines.\n\u2022\tProvide a more efficient and user-friendly system for all fleet team members.\n\u2022\tImprove the service received by members of staff across AF\u0026RS through better managed fleet assets.\n\u2022\tProviding an accurate detailed reporting system enabling trend analysis to enable more informed data driven decision making not only on a day-to-day basis but for longer term strategic decisions.\n\u2022\tImprove performance reporting by the managing of KPI\u2019s via the upgraded Fleet Asset Information System.\n\u2022\tImproved data input by vehicle technicians that will reduce workloads of administrators. \n\u2022\tImproved stock control.\n\u2022\tImproved job process control e.g. self-generated job cards and labour utilisation.\n\u2022\tRigid input of data via electronic format will ensure more accurate records.\n\u2022\tImproved defect management/reporting.\n\u2022\tImproved document management.\n\u2022\tImproved interdepartmental data sharing\n\u2022\tA cloud-based system",
    "id": "AFRS12-2024-05",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "LOT-0001",
        "status": "complete"
      }
    ],
    "procurementMethod": "limited",
    "procurementMethodDetails": "Below threshold - limited competition",
    "status": "complete",
    "title": "Fleet Management System"
  }
}