Harris Federation Lettings Requirement for Five Academy Schools (individual Lots)

{
  "buyer": {
    "id": "GB-COH-06228587",
    "name": "Harris Federation"
  },
  "date": "2025-07-11T17:49:45+01:00",
  "id": "039434-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-055e0c",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Croydon",
        "postalCode": "CR0 1LH",
        "region": "UKI62",
        "streetAddress": "4th Floor Norfolk House, Wellesley Road, Croydon"
      },
      "contactPoint": {
        "email": "d.morris1@hfed.net",
        "name": "Daveed Morris"
      },
      "details": {
        "classifications": [
          {
            "description": "Public undertaking",
            "id": "publicUndertaking",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-COH-06228587",
      "identifier": {
        "id": "06228587",
        "scheme": "GB-COH"
      },
      "name": "Harris Federation",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "This tender seeks proposals from interested parties for the use of our school facilities for community activities.\u202f Our goal is to maximise the use of our resources to benefit local communities while maintaining the integrity of our educational environments and generating income for that purpose.\nThe initial contract term is 3 years and provides for x2 options to extend for a further 2 years (3 years initially+2+2 to a maximum of 7 years in total).\nThe anticipated Contract start date is November 2025\n1.2.3\tThe purpose of this ITT is to:\nElicit competitive tenders for evaluation;\nEnable Bidders to demonstrate their experience and expertise and their suitability for our requirement; and\nEnable the Federation to select a provider offering the most economically advantageous tender.",
    "documents": [
      {
        "datePublished": "2025-07-11T17:49:45+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "039434-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/039434-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-08-06T22:59:59Z"
    },
    "id": "HF2025 LETTINGS",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Other community, social and personal services",
            "id": "98000000",
            "scheme": "CPV"
          },
          {
            "description": "Letting services of own property",
            "id": "70130000",
            "scheme": "CPV"
          }
        ],
        "id": "Lot 1 ",
        "relatedLot": "Lot 1 "
      },
      {
        "additionalClassifications": [
          {
            "description": "Other community, social and personal services",
            "id": "98000000",
            "scheme": "CPV"
          },
          {
            "description": "Letting services of own property",
            "id": "70130000",
            "scheme": "CPV"
          }
        ],
        "id": "Lot 2",
        "relatedLot": "Lot 2"
      },
      {
        "additionalClassifications": [
          {
            "description": "Other community, social and personal services",
            "id": "98000000",
            "scheme": "CPV"
          },
          {
            "description": "Letting services of own property",
            "id": "70130000",
            "scheme": "CPV"
          }
        ],
        "id": "Lot 3 ",
        "relatedLot": "Lot 3 "
      },
      {
        "additionalClassifications": [
          {
            "description": "Other community, social and personal services",
            "id": "98000000",
            "scheme": "CPV"
          },
          {
            "description": "Letting services of own property",
            "id": "70130000",
            "scheme": "CPV"
          }
        ],
        "id": "Lot 4",
        "relatedLot": "Lot 4"
      },
      {
        "additionalClassifications": [
          {
            "description": "Other community, social and personal services",
            "id": "98000000",
            "scheme": "CPV"
          },
          {
            "description": "Letting services of own property",
            "id": "70130000",
            "scheme": "CPV"
          }
        ],
        "id": "Lot 5 ",
        "relatedLot": "Lot 5 "
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "description": "There are health and safety and Keeping Children safe in education plus fire risk assessment areas to abide by and then it will be revenue to the school decided by largest revenue amount."
        },
        "contractPeriod": {
          "endDate": "2028-11-16T23:59:59+01:00",
          "maxExtentDate": "2029-11-16T23:59:59+01:00",
          "startDate": "2025-11-17T00:00:00Z"
        },
        "description": "Letting provision for this school",
        "hasRenewal": true,
        "id": "Lot 1 ",
        "renewal": {
          "description": "There is a KPI sheet to monitor service delivery throughout the contract.  If at contract end there are no issues then the contract can be extended."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": " Harris Academy Clapham",
        "value": {
          "amount": 80000.0,
          "amountGross": 120000.0,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "description": "There are health and safety and Keeping Children safe in education plus fire risk assessment areas to abide by and then it will be revenue to the school decided by largest revenue amount."
        },
        "contractPeriod": {
          "endDate": "2028-11-16T23:59:59+01:00",
          "maxExtentDate": "2029-11-16T23:59:59+01:00",
          "startDate": "2025-11-17T00:00:00Z"
        },
        "description": "Lettings provision for this school",
        "hasRenewal": true,
        "id": "Lot 2",
        "renewal": {
          "description": "There is a KPI sheet to monitor service delivery throughout the contract.  If at contract end there are no issues then the contract can be extended."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Harris Academy Rainham",
        "value": {
          "amountGross": 100000.0,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "description": "There are health and safety and Keeping Children safe in education plus fire risk assessment areas to abide by and then it will be revenue to the school decided by largest revenue amount."
        },
        "contractPeriod": {
          "endDate": "2028-11-16T23:59:59+01:00",
          "maxExtentDate": "2029-11-16T23:59:59+01:00",
          "startDate": "2025-11-17T00:00:00Z"
        },
        "description": "Lettings provision for spaces in this schoolo",
        "hasRenewal": true,
        "id": "Lot 3 ",
        "renewal": {
          "description": "There is a KPI sheet to monitor service delivery throughout the contract.  If at contract end there are no issues then the contract can be extended."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Harris Academy Ockendon ",
        "value": {
          "amount": 80000.0,
          "amountGross": 120000.0,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "description": "There are health and safety and Keeping Children safe in education plus fire risk assessment areas to abide by and then it will be revenue to the school decided by largest revenue amount."
        },
        "contractPeriod": {
          "endDate": "2028-11-16T23:59:59+01:00",
          "maxExtentDate": "2029-11-16T23:59:59+01:00",
          "startDate": "2025-11-17T00:00:00Z"
        },
        "description": "Lettings provision for aspaces in this school.",
        "hasRenewal": true,
        "id": "Lot 4",
        "renewal": {
          "description": "There is a KPI sheet to monitor service delivery throughout the contract.  If at contract end there are no issues then the contract can be extended."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": " Harris Lowe Academy Willesden  ",
        "value": {
          "amount": 80000.0,
          "amountGross": 120000.0,
          "currency": "GBP"
        }
      },
      {
        "awardCriteria": {
          "description": "There are health and safety and Keeping Children safe in education plus fire risk assessment areas to abide by and then it will be revenue to the school decided by largest revenue amount."
        },
        "contractPeriod": {
          "endDate": "2028-11-16T23:59:59+01:00",
          "maxExtentDate": "2029-11-16T23:59:59+01:00",
          "startDate": "2025-11-17T00:00:00Z"
        },
        "description": "Lettings provision for spaces in this school",
        "hasRenewal": true,
        "id": "Lot 5 ",
        "renewal": {
          "description": "There is a KPI sheet to monitor service delivery throughout the contract.  If at contract end there are no issues then the contract can be extended."
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "title": "Harris Primary South Kenton ",
        "value": {
          "amount": 60000.0,
          "amountGross": 90000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "otherRequirements": {
      "reservedParticipation": [
        "smeVcse"
      ],
      "reservedParticipationLocation": {
        "description": "Croydon",
        "gazetteer": {
          "identifiers": [
            "E09000008"
          ],
          "scheme": "GB-ONS"
        }
      }
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "specialRegime": [
      "lightTouch"
    ],
    "status": "active",
    "submissionMethodDetails": "https://app.panacea-software.com/harris/eRFX/Notices",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2025-09-24T22:59:59Z"
    },
    "title": "Harris Federation Lettings Requirement for Five Academy Schools (individual Lots)",
    "value": {
      "amount": 458300.0,
      "amountGross": 550000.0,
      "currency": "GBP"
    }
  }
}