Housing Solutions - Supply and installation of Kitchens and Bathrooms

{
  "buyer": {
    "id": "GB-PPON-PGDY-4627-RBZL",
    "name": "Housing Solutions"
  },
  "date": "2025-07-10T22:46:02+01:00",
  "id": "039100-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-055d42",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Maidenhead",
        "postalCode": "SL6 8BY",
        "region": "UKJ11",
        "streetAddress": "Crown House, Crown Square "
      },
      "contactPoint": {
        "email": "procurement@housingsolutions.co.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public undertaking",
            "id": "publicUndertaking",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://www.housingsolutions.co.uk/"
      },
      "id": "GB-PPON-PGDY-4627-RBZL",
      "identifier": {
        "id": "PGDY-4627-RBZL",
        "scheme": "GB-PPON"
      },
      "name": "Housing Solutions",
      "roles": [
        "buyer"
      ]
    }
  ],
  "planning": {
    "noEngagementNoticeRationale": "The project team had anticipated this contracting opportunity to have been advertised in Dec-24 / Jan-25 before PA23 came in. Some initial pre-market engagement conversations took place with existing suppliers for fire and/or H\u0026S related services and some provided feedback on intended approach + draft Service Specification and Pricing Matrix docs. The team therefore felt that no further value would be gleaned by postponing the procurement to undertake any additional pre-market engagement activities in order to produce Notice."
  },
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-12-22T23:59:59+00:00"
    },
    "description": "Scope and delivery of the work\nThe work consists of replacement kitchens and bathrooms. A local and professional contractor is needed to supply and fit these consistent with the specification attached and in the case of kitchen replacements, liaise with both Housing Solutions and the kitchen supplier to carry out joint design surveys. We currently install Howdens kitchens (Greenwich Range) and will most likely continue to fit these. However, an alternative pricing option is also to be submitted for non-Howdens Kitchens (see Appendix 6 - Commercial Response 1 \u0026 2). We do not have a direct relationship with any kitchen manufacturer and expect you to negotiate your own prices with Howdens and another, being sure to allow for the supply in your basket rates. We assume you will engage a Resident Liaison Officer (RLO) and will liaise directly with the residents regarding, surveys, installation dates, general updates, correspondents, access arrangements and any issues that arise before, during and after the works. Note: Two additional weeks have been added to the submission deadline to accommodate the expectation of there being an alternative set of pricing using any other \u0027non-Howdens\u0027 manufacturer for the Kitchens pricing element. No further extensions will be given. \nProgramme scale and duration\nWe intend appointing for an initial contract period of 3 years with the option to extend for a further two years on a 1 + 1 basis. We estimate the value of the contract to be up to \u00a36.5m over the max term of the contract. \nGeographical distribution\nHousing Solutions was originally formed from transferred Local Authority homes in Maidenhead. These still form the majority of our homes, although there are post-1995 developments in Reading, High Wycombe, Slough, Bracknell, Farnborough, Wokingham, and other locations in Berkshire and Buckinghamshire. \nEach year, our programme will consist of approximately 200-500 homes across our estate (depending on each year\u0027s agreed budget). Around 70% of our stock are within the Maidenhead area, however as above there are some homes in other areas like Reading, Farnborough, Wokingham, Slough, Windsor, Bracknell.\nProgramming\nWe will leave programming of the work to you. We may have a small number of high-priority cases needing to be done earlier, but in general we would give you our address list for each financial year (April to March) and you can determine your own programme to deliver it. We expect that once work on an individual property have commenced, they are completed within 10 working days for kitchens and 8 working days for bathrooms where practicable and these targets will form part of the KPI suite. The priority is to give the tenant clear timescales, which are met. We would expect essential services (kitchen sink, heating, electricity gas and water) to be restored at the end of each working day. \nCDM\nWe will appoint the Quoin Consultancy as Principal Designer, you will be appointed Principal Contractor. We assume you will prepare the key documents and Quoin will check them against the regulations.  \nPricing model \nWorks will be priced on basket rates per the attached specification and pricing matrix with variation on M3NHF SOR Version 7.0. As above, there is also a requirement to put forward an additional \u0027alternative bid\u0027 that features another brand (not Howdens).\nPricing:\nAll relevant pricing is to be submitted via the Pricing Matrix (Appendix 6) as all-inclusive (meaning they must include all aspects required to supply and install full kitchens and bathrooms). To ensure a fair and like-for-like comparison; Tender prices are to be offered and agreed on the basis that pricing will be fixed for the first 2 years of the contract.\nOrdering and payment \n\u2022\tWorks will be issued on an individual order and variations must be approved in line with the variations process before they are actioned. Final invoiced amounts must be raised within 2 months of completion, to avoid a backlog of invoices. \n\u2022\tInvoices will not be processed until all certification has been received (Uploaded into a portal or drop box) including, but not limited to electrical certification (installation \u0026 minor works), gas safety certificate, kitchen designs, customers selection surveys and customer satisfaction surveys.  \n\u2022\tYou will also be expected to update our works portal (Connect) so the progress of all works can be monitored throughout the duration of the contract.  \nForm of contract\nThe form of contract will be the JCT Measured Term Contract (MTC2024)\nKPIs\n\u2022\tCompleted Works Programme\n\u2022\tInstall Timeframe\n\u2022\tResident Satisfaction\n\u2022\tUsing Agreed Pricing\n\u2022\tAftercare (Snagging)\n\u2022\tClient Handover Pass Rate\n\u2022\tClient Health \u0026 Safety\n\u2022\tDocuments \u0026 Compliance Certifications",
    "documents": [
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        "description": "Asbestos Policy",
        "documentType": "biddingDocuments",
        "id": "L-3",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=605467"
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      {
        "description": "Access Policy",
        "documentType": "biddingDocuments",
        "id": "L-4",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=605468"
      },
      {
        "description": "Approved Contractor Standards - Appendix 12",
        "documentType": "biddingDocuments",
        "id": "L-5",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=605887"
      },
      {
        "description": "Asbestos Management Plan",
        "documentType": "biddingDocuments",
        "id": "L-6",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=605888"
      },
      {
        "description": "Data Protection Policy",
        "documentType": "biddingDocuments",
        "id": "L-7",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=605889"
      },
      {
        "description": "Anti-Fraud, Theft \u0026 Bribery Policy",
        "documentType": "biddingDocuments",
        "id": "L-8",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=605890"
      },
      {
        "description": "Draft JCT Contract - Appendix 11",
        "documentType": "biddingDocuments",
        "id": "L-9",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=605891"
      },
      {
        "description": "Electrical Safety Policy",
        "documentType": "biddingDocuments",
        "id": "L-11",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=605892"
      },
      {
        "description": "Equality, Diversity \u0026 Inclusion Policy",
        "documentType": "biddingDocuments",
        "id": "L-12",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=605893"
      },
      {
        "description": "Fire Safety Policy",
        "documentType": "biddingDocuments",
        "id": "L-13",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=605894"
      },
      {
        "description": "Gas Safety Policy",
        "documentType": "biddingDocuments",
        "id": "L-14",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=605895"
      },
      {
        "description": "Health \u0026 Safety Policy",
        "documentType": "biddingDocuments",
        "id": "L-15",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=605896"
      },
      {
        "description": "Invitation to Tender (ITT)",
        "documentType": "biddingDocuments",
        "id": "L-16",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=605897"
      },
      {
        "description": "Lone Worker Policy",
        "documentType": "biddingDocuments",
        "id": "L-17",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=605898"
      },
      {
        "description": "PA23 Procurement Specific Questionnaire - Appendix 4A",
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      },
      {
        "description": "Pricing Matrix - Appendix 6 (Commercial Response 1 - Howdens Kitchens)",
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        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=605901"
      },
      {
        "description": "Pricing Matrix - Appendix 6 (Commercial Response 2 - Non-Howdens Kitchens)",
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      },
      {
        "description": "Property List for Year 1 - Appendix 9",
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        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=605904"
      },
      {
        "description": "PSQ Economic \u0026 Financial Standing Mechanism",
        "documentType": "biddingDocuments",
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      {
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        "documentType": "biddingDocuments",
        "id": "L-23",
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      {
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      {
        "description": "Repairs \u0026 Maintenance Policy",
        "documentType": "biddingDocuments",
        "id": "L-25",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=605908"
      },
      {
        "description": "Scope \u0026 Description of Works - Appendix 8",
        "documentType": "biddingDocuments",
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      {
        "description": "Service Specification - Appendix 7",
        "documentType": "biddingDocuments",
        "id": "L-27",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=605910"
      },
      {
        "description": "Total Mobile Sub Contractor Portal (Connect User Guide) - Appendix 10",
        "documentType": "biddingDocuments",
        "id": "L-28",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=605911"
      },
      {
        "description": "Vulnerable Residents Policy",
        "documentType": "biddingDocuments",
        "id": "L-29",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=605912"
      },
      {
        "description": "Water Hygiene \u0026 Safety Policy",
        "documentType": "biddingDocuments",
        "id": "L-30",
        "url": "https://www.mytenders.co.uk/Authority/NoticeBuilder/NoticeBuilder_FileDownload.aspx?id=605913"
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      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-07-10T22:46:02+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "039100-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/039100-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-08-15T12:00:00+01:00"
    },
    "id": "KB2025",
    "items": [
      {
        "additionalClassifications": [
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            "description": "Fitted kitchens",
            "id": "39141400",
            "scheme": "CPV"
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          {
            "description": "Installation of fitted kitchens",
            "id": "45421151",
            "scheme": "CPV"
          },
          {
            "description": "Bathroom furniture",
            "id": "39144000",
            "scheme": "CPV"
          },
          {
            "description": "Articles for the bathroom and kitchen",
            "id": "44410000",
            "scheme": "CPV"
          },
          {
            "description": "Bathrooms construction work",
            "id": "45211310",
            "scheme": "CPV"
          },
          {
            "description": "Construction work for multi-dwelling buildings and individual houses",
            "id": "45211000",
            "scheme": "CPV"
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        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ11"
          },
          {
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            "countryName": "United Kingdom",
            "region": "UKJ1"
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        ],
        "id": "1",
        "relatedLot": "1"
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    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "40% weighting has been assigned across 10 x Quality Questions (See ITT Document \u0026 Appendix 4B for more information)",
              "name": "Quality",
              "numbers": [
                {
                  "number": 40.0,
                  "weight": "percentageExact"
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              ],
              "type": "quality"
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            {
              "description": "60% weighting has been assigned across 6 x Price Categories (See ITT Document \u0026 Appendix 6 for more information)",
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                  "weight": "percentageExact"
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              "type": "price"
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        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "maxExtentDate": "2031-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "Additional remedials, repairs, replacements may be found when on site.\nThere is also an expectation that our DLO will take on approx 50% of overall K\u0026B requirements. However, if their activity level falls below this, more spend is likely to go to the successful bidder/Contractor."
        },
        "renewal": {
          "description": "Initial term of 3 years with a option to extend for two further 12 month periods (Max term 5 years)."
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "The following Insurances will need to be in place in order for the contract to be awarded:\nPublic Liability - \u00a310m\nEmployers Liability - \u00a35m\nProfessional Indemnity - \u00a31m\nRequirement to adhere to GDPR Regulations.\nDraft JCT contract has been provided in attachments (Appendix 11).\nFinancial Capacity will be tested. Please see attached \u2018PSQ Economic \u0026 Financial Standing Mechanism\u2019 + \u2018PSQ Financial Standing Guide\u2019 for how this will be assessed.",
              "type": "economic"
            },
            {
              "description": "The PSQ contains the following Conditions of Participation (Pass/Fail):\n1) Minimum installation experience (5yrs)\n2) Requirement for Contractor (and any Sub-Contractor) to deliver all services under contract inline with Housing Solutions\u2019 Approved Contractor Standards.\n3) Integration with Housing Solutions\u2019 job management system (Connect)\n4) Relevant experience and contract examples.\n5) Requirement to be able to deliver services across HS estate (predominantly Maidenhead) with local office/depot and mobilise quickly.\n6) Requirement to have a Safeguarding Policy in place for Children \u0026 Vulnerable Adults.\n7) Requirement to provide assurance on continuity of supply/service from your critical supply-chain (providing at least one of the following: a Business Continuity / Disaster Recovery / Risk Management Plan).\n8) Requirement CDM Regulations adherence \u0026 SSIP Membership.\n9) Requirement for 3rd party accreditation - Gas Safe and NICEIC (or equivalent).\n10) Requirement Bribery Act adherence.\n11) Modern Slavery Act adherence.\n12) Requirement to Pass Conflict of Interest checks \u0026 Sign PSQ.",
              "type": "technical"
            }
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        "status": "active",
        "suitability": {
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        },
        "value": {
          "amount": 5200000,
          "amountGross": 6500000,
          "currency": "GBP"
        }
      }
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    "mainProcurementCategory": "works",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "riskDetails": "Budgets are approved on an annual basis, and replacement activity / spend could go up or down during the life of the contract. HS will aim to work closely with the successful bidder/Contractor + plan a year in advance.\nThe DLO is anticipated to cover approx 50% of the overall K\u0026B requirements. However, if their activity level falls below this, additional spend/activity is likely to go to the successful bidder/Contractor. ",
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    "tenderPeriod": {
      "endDate": "2025-08-26T12:00:00+01:00"
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    "title": "Housing Solutions - Supply and installation of Kitchens and Bathrooms",
    "value": {
      "amount": 5200000,
      "amountGross": 6500000,
      "currency": "GBP"
    }
  }
}