Invitation to Tender For The Facilitation and Recruitment Services for the Citizens' Assembly on Violence Against Women and Girls

{
  "buyer": {
    "id": "GB-PPON-PGRT-5366-CGWY",
    "name": "Maidstone Borough Council"
  },
  "date": "2025-07-10T15:00:53+01:00",
  "id": "039009-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-055d0f",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Maidstone",
        "postalCode": "ME15 6JQ",
        "region": "UKJ45",
        "streetAddress": "Maidstone House, King Street"
      },
      "contactPoint": {
        "email": "procurement@tunbridgewells.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
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        ]
      },
      "id": "GB-PPON-PGRT-5366-CGWY",
      "identifier": {
        "id": "PGRT-5366-CGWY",
        "scheme": "GB-PPON"
      },
      "name": "Maidstone Borough Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "*This Notice Was Published  On The 15th Of April 2025, But Proactis Did Not Upload It On Find a Tender*\nMaidstone Borough Council is commissioning a Citizens\u0027 Assembly to explore and address the issue of Violence Against Women and Girls (VAWG) in the borough. Following a Full Council motion on 4th December 2024, and a subsequent Housing and Community Cohesion Policy Advisory Committee meeting, it was agreed that the Council would implement a range of tools to reduce VAWG, including:\n\u2022 Developing a broader VAWG Strategy\n\u2022 Promoting a Women\u0027s Night-Time Safety Charter\n\u2022 Leveraging licensing tools\n\u2022 Making women\u0027s safety central to town planning\n\u2022 Achieving White Ribbon accreditation.",
    "documents": [
      {
        "description": "Project Name - Invitation to Tender For The Facilitation and Recruitment Services for the Citizens\u0027 Assembly on Violence Against Women and Girls\nProject Reference - DN771661",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "www.kentbusinessportal.org.uk"
      },
      {
        "datePublished": "2025-07-10T15:00:53+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "039009-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/039009-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-07-11T17:00:00+01:00"
    },
    "id": "ocds-h6vhtk-055d0f",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Recruitment services",
            "id": "79600000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ46"
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        ],
        "id": "1",
        "relatedLot": "1"
      },
      {
        "additionalClassifications": [
          {
            "description": "Miscellaneous services",
            "id": "98300000",
            "scheme": "CPV"
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        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKJ46"
          }
        ],
        "id": "2",
        "relatedLot": "2"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 70,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Cost",
              "numbers": [
                {
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              "type": "cost"
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          ]
        },
        "contractPeriod": {
          "endDate": "2025-09-30T23:59:59+01:00",
          "startDate": "2025-07-31T00:00:00+01:00"
        },
        "description": "The selected organisation will be responsible for the following:\n\u2022 Design and Implementation of Sortition Process\no Develop a robust and transparent sortition methodology to ensure a\nrepresentative sample of Maidstone residents, reflecting the borough\u0027s\ndemographic make-up.\no Develop and manage a database of eligible residents, utilising appropriate\ndata sources.\no Conduct the random selection process, ensuring impartiality and\ntransparency.\no Develop and implement a system for inviting randomly selected residents to\nparticipate.\n\u2022 Recruitment and Engagement\no Develop and implement a multi-channel communication strategy to inform\nand engage potential participants.\no Manage all communication with randomly selected participants, including\ninitial invitations, follow-up calls, and provision of information about the\nCitizens\u0027 Assembly.\no Provide clear and accessible information about the sortition process, the\nCitizens\u0027 Assembly and participant expectations.\no Address participant queries and concerns in a timely and professional\nmanner.\no Achieve a target number of 45 residents.\no Provide clear reporting on the demographics of recruited participants.\n\u2022 Logistics and Administration\no Manage all administrative aspects of the recruitment process, including data\nmanagement, communication and reporting.\no Ensure compliance with all relevant data protection regulations (GDPR).\no Provide regular progress reports to Maidstone Borough Council.",
        "id": "1",
        "status": "active",
        "title": "Recruitment Services for Citizens\u0027 Assembly on Violence Against Women and Girls",
        "value": {
          "amount": 0,
          "amountGross": 0,
          "currency": "GBP"
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      },
      {
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        "contractPeriod": {
          "endDate": "2025-09-30T23:59:59+01:00",
          "startDate": "2025-07-31T00:00:00+01:00"
        },
        "description": "Maidstone Borough Council envisions the Citizens\u0027 Assembly comprising of an estimated 35-\n40 people, broadly representative of the population, meeting for approximately 4 days of\nlearning and deliberation over the summer period of 2025.\nThe facilitator should provide a comprehensive range of services that allows them to execute\nall facets of the Citizens\u0027 Assembly. They should operate at arm\u0027s length and work at all times\nto ensure the impartiality, credibility, and professionalism of the process. The facilitator will\nwork with the commissioning authority to deliver a high quality Citizens\u0027 Assembly.",
        "id": "2",
        "status": "active",
        "title": "Facilitation of a Citizens\u0027 Assembly on Violence Against Women and Girls",
        "value": {
          "amount": 0,
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          "currency": "GBP"
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    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "*This Notice Was Published on Kent Business Portal on the 15th of April 2025, but was not uploaded to Find a Tender by Proactis*\nAll information can be found on Kent Business Portal -www.kentbusinessportal.org.uk\nProject Title - Invitation to Tender For The Facilitation and Recruitment Services for the Citizens\u0027 Assembly on Violence Against Women and Girls\nProject Reference -  DN771661",
    "submissionTerms": {
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    "tenderPeriod": {
      "endDate": "2025-07-11T17:00:00+01:00"
    },
    "title": "Invitation to Tender For The Facilitation and Recruitment Services for the Citizens\u0027 Assembly on Violence Against Women and Girls",
    "value": {
      "amountGross": 0,
      "currency": "GBP"
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}