ICT-20-001 Supply and Maintenance of Multi-Functional Devices and Photocopiers for Schools

{
  "awards": [
    {
      "id": "038569-2025-1",
      "relatedLots": [
        "1"
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-153841",
          "name": "CALVERT OFFICE EQUIPMENT LTD"
        },
        {
          "id": "GB-FTS-122816",
          "name": "QLC SOLUTIONS LTD"
        },
        {
          "id": "GB-FTS-122817",
          "name": "XEROX UK LTD"
        }
      ]
    }
  ],
  "buyer": {
    "id": "GB-FTS-84187",
    "name": "the Education Authority"
  },
  "contracts": [
    {
      "awardID": "038569-2025-1",
      "dateSigned": "2025-07-09T00:00:00+01:00",
      "id": "038569-2025-1",
      "status": "active",
      "value": {
        "amount": 20300000.0,
        "currency": "GBP"
      }
    }
  ],
  "date": "2025-07-09T12:45:21+01:00",
  "id": "038569-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://ted.europa.eu/udl?uri=TED:NOTICE:520700-2020:TEXT:EN:HTML",
      "rel": "prev"
    }
  ],
  "ocid": "ocds-h6vhtk-055bf1",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT1 2NQ",
        "region": "UK",
        "streetAddress": "40 Academy Street"
      },
      "contactPoint": {
        "email": "ict.procure@eani.org.uk"
      },
      "details": {
        "buyerProfile": "https://etendersni.gov.uk/epps",
        "classifications": [
          {
            "description": "Body governed by public law",
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Education",
            "id": "09",
            "scheme": "COFOG"
          }
        ],
        "url": "https://etendersni.gov.uk/epps"
      },
      "id": "GB-FTS-84187",
      "identifier": {
        "legalName": "the Education Authority"
      },
      "name": "the Education Authority",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": "BT5 5HU",
        "region": "UKN",
        "streetAddress": "20 Orby Link"
      },
      "contactPoint": {
        "email": "kevin@calvert.co.uk"
      },
      "details": {
        "scale": "sme",
        "url": "https://www.calvert.co.uk/"
      },
      "id": "GB-FTS-153841",
      "identifier": {
        "legalName": "CALVERT OFFICE EQUIPMENT LTD"
      },
      "name": "CALVERT OFFICE EQUIPMENT LTD",
      "roles": [
        "supplier"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "region": "UKN"
      },
      "contactPoint": {
        "email": "mcdonaldjj@qlcsolutions.com"
      },
      "details": {
        "scale": "sme",
        "url": "https://www.qlcsolutions.com/"
      },
      "id": "GB-FTS-122816",
      "identifier": {
        "legalName": "QLC SOLUTIONS LTD"
      },
      "name": "QLC SOLUTIONS LTD",
      "roles": [
        "supplier"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Uxbridge",
        "region": "UK"
      },
      "contactPoint": {
        "email": "uxb.bidteam@xerox.com"
      },
      "details": {
        "scale": "large",
        "url": "https://www.xerox.co.uk/en-gb"
      },
      "id": "GB-FTS-122817",
      "identifier": {
        "legalName": "XEROX UK LTD"
      },
      "name": "XEROX UK LTD",
      "roles": [
        "supplier"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Belfast"
      },
      "id": "GB-FTS-3185",
      "identifier": {
        "legalName": "The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures"
      },
      "name": "The UK does not currently have any such bodies with responsibilities for appeal/mediation procedures",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "classification": {
      "description": "Office and computing machinery, equipment and supplies except furniture and software packages",
      "id": "30000000",
      "scheme": "CPV"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "Supply and Maintenance of Multi-Functional Devices and Photocopiers for Schools across Northern Ireland",
    "id": "ocds-h6vhtk-055bf1",
    "items": [
      {
        "deliveryAddresses": [
          {
            "region": "UKN"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "description": "Supply and Maintenance of Multi-Functional Devices and Photocopiers for Schools. Additional information: This VEAT is to inform the market of the proposal to extend the contract period by 5 months, up to 31st January 2026 and increase the contract award value by 30% (\u00a34,350,000.00) in order to facilitate this.",
        "hasOptions": false,
        "id": "1"
      }
    ],
    "mainProcurementCategory": "goods",
    "procurementMethod": "limited",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "It would appear that Regulation 72(1)(b) would apply under the circumstances. \nThe Regulation states:\n(b) for additional works, services or supplies by the original contractor that have become necessary and were not included in the initial procurement, where a change of contractor\u2014\n(i) cannot be made for economic or technical reasons such as requirements of interchangeability or interoperability with existing equipment, services or installations procured under the initial procurement, or\n(ii) would cause significant inconvenience or substantial duplication of costs for the contracting authority, provided that any increase in price does not exceed 50% of the value of the original contract;\nFor this particular modification, (i) EA requires continuity of service from the Contractors until a replacement contract has been procured.  EA cannot swap out the technology already installed by the contractors until a new contract is in place.\nPlus (ii) the value of the modification is 30% of the original contract value.",
    "procurementMethodRationaleClassifications": [
      {
        "description": "The procurement falls outside the scope of application of the directive",
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL"
      }
    ],
    "status": "complete",
    "techniques": {
      "hasFrameworkAgreement": true
    },
    "title": "ICT-20-001 Supply and Maintenance of Multi-Functional Devices and Photocopiers for Schools"
  }
}