Replacement Home to School Transport (HTST) Management System

{
  "buyer": {
    "id": "GB-PPON-PTXJ-8922-CMNQ",
    "name": "West Berkshire Council"
  },
  "date": "2025-07-07T15:03:15+01:00",
  "id": "037896-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-05030b",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Newbury",
        "postalCode": "RG14 5LD ",
        "region": "UKJ11",
        "streetAddress": "Market Street"
      },
      "contactPoint": {
        "email": "procurement@westberks.gov.uk",
        "name": "Marie Anne Gaffney"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.westberks.gov.uk"
      },
      "id": "GB-PPON-PTXJ-8922-CMNQ",
      "identifier": {
        "id": "PTXJ-8922-CMNQ",
        "scheme": "GB-PPON"
      },
      "name": "West Berkshire Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-11-20T23:59:59+00:00"
    },
    "description": "The Transport Services team are looking to procure a database system which supports all route requirements for the management of social care and home to school transport (client transport).",
    "documents": [
      {
        "accessDetails": "All supporting tender documentation will be uploaded on the E-Tendering portal \nhttps://in-tendhost.co.uk/westberks/aspx/Home",
        "documentType": "biddingDocuments",
        "id": "future"
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-07-07T15:03:15+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "037896-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/037896-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-09-01T14:00:00+00:00"
    },
    "id": "P00001577",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Software package and information systems",
            "id": "48000000",
            "scheme": "CPV"
          },
          {
            "description": "Industry specific software package",
            "id": "48100000",
            "scheme": "CPV"
          },
          {
            "description": "Passenger information system",
            "id": "48813000",
            "scheme": "CPV"
          },
          {
            "description": "Transport services (excl. Waste transport)",
            "id": "60000000",
            "scheme": "CPV"
          },
          {
            "description": "Road transport services",
            "id": "60100000",
            "scheme": "CPV"
          },
          {
            "description": "Public road transport services",
            "id": "60112000",
            "scheme": "CPV"
          }
        ],
        "id": "LOT-0001",
        "relatedLot": "LOT-0001"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Assessment Questions  ",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Pricing Schedule ",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "cost"
            },
            {
              "name": "Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Demonstration ",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2033-01-25T23:59:59+00:00",
          "maxExtentDate": "2036-01-25T23:59:59+00:00",
          "startDate": "2026-01-26T00:00:00+00:00"
        },
        "hasRenewal": true,
        "id": "LOT-0001",
        "renewal": {
          "description": "Initial term of 7 years with an extension option of 3years"
        },
        "status": "active",
        "value": {
          "amount": 190000,
          "amountGross": 228000,
          "currency": "AED"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "West Berkshire Council is undertaking a procurement under the  competitive flexible procedure under the Procurement Act 2023  for a replacement of our Home to School Transport (HTST) management software. The evaluation and scoring process will include a demonstration stage for the top five highest-scoring suppliers on the assessment questions and pricing, provided they also meet all essential criteria outlined in the technical specification."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "https://in-tendhost.co.uk/westberks/aspx/Home",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-09-10T14:00:00+00:00"
    },
    "title": "Replacement Home to School Transport (HTST) Management System",
    "value": {
      "amount": 190000,
      "amountGross": 228000,
      "currency": "GBP"
    }
  }
}