Ayrshire College Finance System

{
  "awards": [
    {
      "id": "037735-2025-1",
      "relatedLots": [
        "1"
      ],
      "status": "active",
      "suppliers": [
        {
          "id": "GB-FTS-111730",
          "name": "Symmetry Ltd"
        }
      ]
    }
  ],
  "buyer": {
    "id": "GB-FTS-41961",
    "name": "Ayrshire College"
  },
  "contracts": [
    {
      "awardID": "037735-2025-1",
      "dateSigned": "2025-06-03T00:00:00+01:00",
      "id": "037735-2025-1",
      "status": "active",
      "value": {
        "amount": 304000,
        "currency": "GBP"
      }
    }
  ],
  "date": "2025-07-07T12:46:36+01:00",
  "description": "NOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=803587.\n(SC Ref:803587)",
  "id": "037735-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000803587",
      "rel": "canonical"
    }
  ],
  "ocid": "ocds-h6vhtk-0559d8",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Kilmarnock",
        "postalCode": "KA1 3HY",
        "region": "UKM93",
        "streetAddress": "Main Campus, Hill Street"
      },
      "contactPoint": {
        "email": "alan.ritchie@ayrshire.ac.uk",
        "faxNumber": "+44 1563538182",
        "name": "Alan Ritchie",
        "telephone": "+44 1563523501"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA00456",
        "classifications": [
          {
            "description": "Body governed by public law",
            "id": "BODY_PUBLIC",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Education",
            "id": "09",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www1.ayrshire.ac.uk/"
      },
      "id": "GB-FTS-41961",
      "identifier": {
        "legalName": "Ayrshire College"
      },
      "name": "Ayrshire College",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Bristol",
        "postalCode": "BS20 0DH",
        "region": "UKK1",
        "streetAddress": "7-11 Lodway, The Old Brewery Business Park, Pill"
      },
      "contactPoint": {
        "telephone": "+44 01179006262"
      },
      "details": {
        "scale": "large"
      },
      "id": "GB-FTS-111730",
      "identifier": {
        "legalName": "Symmetry Ltd"
      },
      "name": "Symmetry Ltd",
      "roles": [
        "supplier"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Kilmarnock",
        "postalCode": "KA1 1ED",
        "streetAddress": "Marnock Street"
      },
      "id": "GB-FTS-153573",
      "identifier": {
        "legalName": "Kilmarnock Sheriff Court and Justice of the Peace"
      },
      "name": "Kilmarnock Sheriff Court and Justice of the Peace",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "classification": {
      "description": "Software support services",
      "id": "72261000",
      "scheme": "CPV"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "This is a voluntary ex ante transparency notice (VEAT). Ayrshire College intends to award a contract for it\u0027s finance system for 4 years.",
    "id": "ocds-h6vhtk-0559d8",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Software support services",
            "id": "72261000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "region": "UKM93"
          }
        ],
        "deliveryLocation": {
          "description": "Ayrshire College - Kilmarnock"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0023",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "description": "This is a voluntary ex ante transparency notice (VEAT). Ayrshire College intends to award a contract for it\u0027s financial software system for 4 years.",
        "hasOptions": false,
        "id": "1"
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "limited",
    "procurementMethodDetails": "Award procedure without prior publication of a call for competition",
    "procurementMethodRationale": "The College requires to replace its current finance system. The College established a Finance System Implementation Group with the remit to review the various procurement options open to it, noting that there is a balance to be struck between value for money (overall cost of new system) and the technical capacity of the replacement system. Whilst the various procurement options open to the College do provide a route to market, the Group considered that the indicative costs of the proposed suppliers were cost prohibitive given the current financial challenges facing the organisation. The Group also undertook a market testing exercise considering other potential suppliers and their ability to deliver on similar projects. The Group has concluded that when taking into account both value for money, technical specification and ability to deliver on similar projects that Symmetry Ltd will provide the most economically advantageous outcome for the College. The College therefore proposes to award the contract for the supply of the new finance system to Symmetry.",
    "procurementMethodRationaleClassifications": [
      {
        "description": "The procurement falls outside the scope of application of the directive",
        "id": "D_OUTSIDE_SCOPE",
        "scheme": "TED_PT_AWARD_CONTRACT_WITHOUT_CALL"
      }
    ],
    "status": "complete",
    "title": "Ayrshire College Finance System"
  }
}