Bishop Vesey’s Grammar School ~ Cleaning Tender

{
  "buyer": {
    "id": "GB-PPON-PHXW-8998-PWLP",
    "name": "Bishop Vesey\u0027s Grammar School"
  },
  "date": "2025-07-07T12:06:06+01:00",
  "id": "037720-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0559d1",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "West Midlands",
        "postalCode": "B74 2NH",
        "region": "UKG31",
        "streetAddress": "Lichfield Road, Sutton Coldfield, Birmingham"
      },
      "contactPoint": {
        "email": "tenders@litmuspartnership.co.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PHXW-8998-PWLP",
      "identifier": {
        "id": "PHXW-8998-PWLP",
        "scheme": "GB-PPON"
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      "name": "Bishop Vesey\u2019s Grammar School",
      "roles": [
        "buyer"
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    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2026-02-02T23:59:59+00:00"
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "The successful Supplier will be required to provide cleaning services for Bishop Vesey\u2019s Grammar School.\nThe contract being tendered is for three years in duration from 1 April 2026 until 31 March 2029, with the option to extend for a further term of three years on the same terms and conditions excluding the right to further extend. The contract will be fixed price in nature, with the Contractor invoicing the Client for one-twelfth of the annual cost monthly.\nWhilst the monthly charge will represent one-twelfth of the contract cost, a reconciliation will take place monthly to reconcile the actual hours worked within the contract. If the hours worked are less than those budgeted for a credit will be required by the schools. This credit will be calculated by dividing the annual contract cost (fixed cost) by the number of annual input hours to arrive at a contractual cost per hour, this will then be multiplied by the number of hours due to arrive at the fiscal credit.\nThe School requires that the tendered number of hours are always worked, and the successful contractor is expected to have a system in place to cover for both planned and unplanned leave.\nThe basis and rationale that the Client requires is for the successful contractor to operate to always is being able to provide a clean School that is fit for purpose and that the Contractor is proactive in the management of the contract, thus ensuring that all output specifications are achieved and that the required frequency of cleans is delivered.\nThe tender project is seeking to appoint a Contractor whose initiative and innovation will be welcomed for the provision of services. The high-quality service levels proposed, should maintain excellent standards throughout, resulting in a clean and pleasant environment for students, staff, and visitors within the school consistently.\nIt should be noted that the successful contractor will be expected to bring to the contract: innovation; new equipment; and cleaning methods, with BIC\u2019S standards being achieved, as a minimum, thus ensuring that the highest levels of cleanliness are maintained in all areas at all times and also ensuring that the productivity of the cleaning operatives is enhanced moving forward into the new contract term.\nThe successful contractor will be expected to put forwards both innovation and their proposals for making this contract more environmentally sensitive and carbon neutral moving into this contract term both by way of contract delivery, and within the successful contractor\u2019s organisation, thus working to deliver the Bishop Vesey\u2019s Grammar School\u2019s environmental polices\nThe terms and conditions of employment and recognition offered to the cleaning operatives should be both progressive and forward thinking ensuring that the staffing establishment is complete at all times and staff turnover is kept to a minimum.\nThe current annual value of the contract is approximately \u00a3205,000.00 plus VAT per annum.\nPlease see PSQ Document for further information.\nFor more information about this opportunity, please visit the Delta eSourcing portal at: \nhttps://litmustms.co.uk/tenders/UK-UK-West-Midlands:-School-cleaning-services./M7GG7GXGT6\nTo respond to this opportunity, please click here: \nhttps://litmustms.co.uk/respond/M7GG7GXGT6",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-07-07T12:06:06+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "037720-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/037720-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-08-15T12:00:00+01:00"
    },
    "id": "ocds-h6vhtk-0559d1",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "School cleaning services",
            "id": "90919300",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKG3"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
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              "numbers": [
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                  "weight": "percentageExact"
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              "type": "cost"
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            {
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              "type": "quality"
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        },
        "contractPeriod": {
          "endDate": "2029-03-31T23:59:59+01:00",
          "startDate": "2026-04-01T00:00:00+01:00"
        },
        "id": "1",
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 1230000.0,
          "amountGross": 1230000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "Please see PSQ Document for further information."
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "https://litmustms.co.uk/respond/M7GG7GXGT6",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-12-12T12:00:00+00:00"
    },
    "title": "Bishop Vesey\u2019s Grammar School ~ Cleaning Tender",
    "value": {
      "amount": 1230000.0,
      "amountGross": 1230000.0,
      "currency": "GBP"
    }
  }
}