Gym Refurbishment Contract 2025 - Aberdeen Sports Village

{
  "buyer": {
    "id": "GB-FTS-101245",
    "name": "Aberdeen Sports Village Limited"
  },
  "date": "2025-07-04T16:00:17+01:00",
  "description": "All tender submissions must be made electronically via the Public Contracts Scotland \u2013 Tender (PCS-T) portal and e-mailed directly to Ludwik Metelski - ludwik@aberdeensportsvillage.com by 12:00 on Friday 25th July 2025. Submissions received after this deadline will not be considered.\nSite visits are strongly encouraged and can be arranged prior to the 17th of July 2025 by contacting kris McIntosh - kris@aberdeensportsvillage.com.\nNOTE: To register your interest in this notice and obtain any additional information please visit the Public Contracts Scotland Web Site at https://www.publiccontractsscotland.gov.uk/Search/Search_Switch.aspx?ID=803376.\nThe buyer has indicated that it will accept electronic responses to this notice via the Postbox facility. A user guide is available at https://www.publiccontractsscotland.gov.uk/sitehelp/help_guides.aspx.\nSuppliers are advised to allow adequate time for uploading documents and to dispatch the electronic response well in advance of the closing time to avoid any last minute problems.\n(SC Ref:803376)\nDownload the ESPD document here: https://www.publiccontractsscotland.gov.uk/ESPD/ESPD_Download.aspx?id=803376",
  "id": "037540-2025",
  "initiationType": "tender",
  "language": "en",
  "links": [
    {
      "href": "https://api.publiccontractsscotland.gov.uk/v1/Notice?id=ocds-r6ebe6-0000803376",
      "rel": "canonical"
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  ],
  "ocid": "ocds-h6vhtk-055967",
  "parties": [
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Aberdeen",
        "postalCode": "AB24 5RU",
        "region": "UKM50",
        "streetAddress": "Linksfield Road, Aberdeen Sports Village"
      },
      "contactPoint": {
        "email": "danny@aberdeensportsvillage.com",
        "telephone": "+44 1224438917",
        "url": "http://www.publiccontractsscotland.gov.uk"
      },
      "details": {
        "buyerProfile": "https://www.publiccontractsscotland.gov.uk/search/Search_AuthProfile.aspx?ID=AA16903",
        "classifications": [
          {
            "description": "Regional or local authority",
            "id": "REGIONAL_AUTHORITY",
            "scheme": "TED_CA_TYPE"
          },
          {
            "description": "Recreation, culture and religion",
            "id": "08",
            "scheme": "COFOG"
          }
        ],
        "url": "http://www.aberdeensportsvillage.com/"
      },
      "id": "GB-FTS-101245",
      "identifier": {
        "legalName": "Aberdeen Sports Village Limited"
      },
      "name": "Aberdeen Sports Village Limited",
      "roles": [
        "buyer",
        "centralPurchasingBody"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Aberdeen",
        "region": "UKM50"
      },
      "contactPoint": {
        "email": "ludwik@aberdeensportsvillage.com",
        "name": "Ludwik Metelski"
      },
      "details": {
        "url": "http://www.aberdeensportsvillage.com"
      },
      "id": "GB-FTS-153485",
      "identifier": {
        "legalName": "aberdeen sports village"
      },
      "name": "aberdeen sports village",
      "roles": [
        "processContactPoint"
      ]
    },
    {
      "address": {
        "countryName": "United Kingdom",
        "locality": "Aberdeen",
        "postalCode": "AB10 1WP",
        "streetAddress": "Castle Street"
      },
      "contactPoint": {
        "email": "aberdeen@scotcourts.gov.uk",
        "telephone": "+44 1224657200"
      },
      "details": {
        "url": "https://www.scotcourts.gov.uk"
      },
      "id": "GB-FTS-19889",
      "identifier": {
        "legalName": "Aberdeen Sheriff Court and Justice of the Peace Court"
      },
      "name": "Aberdeen Sheriff Court and Justice of the Peace Court",
      "roles": [
        "reviewBody"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "awardPeriod": {
      "startDate": "2025-07-25T12:00:00+01:00"
    },
    "bidOpening": {
      "address": {
        "streetAddress": "Aberdeen Sports Village"
      },
      "date": "2025-07-25T12:00:00+01:00",
      "description": "Tenders will be opened electronically via the PCS-Tender system by authorised procurement staff at Aberdeen Sports Village. No external parties will be present during the opening process."
    },
    "classification": {
      "description": "Fitness equipments",
      "id": "37440000",
      "scheme": "CPV"
    },
    "communication": {
      "atypicalToolUrl": "http://www.publiccontractsscotland.gov.uk"
    },
    "contractTerms": {
      "electronicInvoicingPolicy": "allowed",
      "hasElectronicOrdering": true,
      "hasElectronicPayment": true,
      "performanceTerms": "The successful contractor will be required to comply with the following contract performance conditions:\nAdherence to Aberdeen Sports Village\u2019s Health and Safety management procedures, including submission of a pre-commencement Risk Assessment and Method Statement.\nCompliance with data protection legislation, including provision of a Data Protection Impact Assessment (DPIA) where applicable.\nProvision of a full maintenance and service agreement, including guaranteed response times and first-time fix rates.\nCommitment to ethical, environmentally sustainable, and socially responsible practices throughout the delivery of the contract.\nRemoval and responsible disposal of all packaging and waste materials following installation."
    },
    "coveredBy": [
      "GPA"
    ],
    "description": "he contract is for the supply, delivery, installation, and commissioning of new gym equipment, flooring, and lighting at Aberdeen Sports Village. The project is part of a wider refurbishment of the existing gym facility and aims to enhance the user experience, increase capacity, and support digital integration with the existing membership and booking systems.\nThe successful supplier will be responsible for providing a complete design and layout proposal, including technical drawings, and will act as a strategic partner to Aberdeen Sports Village. The contract includes options for outright purchase or a sixty-month rental agreement for the gym equipment. Flooring and lighting will be procured as outright purchases.\nThe contract will begin in December 2025, with installation to be completed by January 2026. The initial term is five years, with the option to extend for a further five years. The procurement will be conducted as a single lot.",
    "documents": [
      {
        "documentType": "economicSelectionCriteria",
        "id": "economic"
      },
      {
        "documentType": "technicalSelectionCriteria",
        "id": "technical"
      }
    ],
    "hasRecurrence": false,
    "id": "ASV-GYM-2025",
    "items": [
      {
        "deliveryAddresses": [
          {
            "region": "UKM50"
          }
        ],
        "deliveryLocation": {
          "description": "UKM50 \u2013 Aberdeen City and Aberdeenshire"
        },
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "32014L0024",
      "scheme": "CELEX"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "18",
              "name": "Design and Layout",
              "type": "quality"
            },
            {
              "description": "18",
              "name": "Quality and Scope of Products",
              "type": "quality"
            },
            {
              "description": "12",
              "name": "Rental and Maintenance Agreement",
              "type": "quality"
            },
            {
              "description": "8",
              "name": "Added Value and Product Innovation",
              "type": "quality"
            },
            {
              "description": "4",
              "name": "Project Plan and Management Process",
              "type": "quality"
            },
            {
              "description": "3",
              "name": "Lease and Maintenance Agreements",
              "type": "quality"
            },
            {
              "description": "3",
              "name": "Lead Times and Customer Service",
              "type": "quality"
            },
            {
              "description": "35",
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "durationInDays": 1800
        },
        "description": "Aberdeen Sports Village is seeking a supplier to deliver a full gym refurbishment, including the supply, delivery, installation and commissioning of new fitness equipment, flooring and lighting. The successful supplier will also provide technical drawings, support digital integration with existing systems, and act as a strategic partner throughout the contract term.\nThe contract includes options for both outright purchase and a sixty-month rental agreement for the gym equipment. Flooring and lighting will be procured as outright purchases. The supplier must also provide a buy-back value for existing equipment and ensure all installation is completed by January 2026.\nThe contract will run for an initial period of five years, with the option to extend for a further five years. The procurement will be conducted as a single lot.",
        "hasOptions": true,
        "hasRenewal": true,
        "id": "1",
        "options": {
          "description": "The contract includes an option for the outright purchase or a sixty-month rental agreement for gym equipment. It also allows for the potential extension of the contract for an additional five years. Suppliers may also propose optional added-value services such as staff training, digital integration, and marketing support, as outlined in the tender documentation."
        },
        "renewal": {
          "description": "The contract includes an option to extend for a further period of up to 5 years, subject to mutual agreement between Aberdeen Sports Village and the supplier. This would bring the total potential contract duration to 10 years."
        },
        "status": "active",
        "submissionTerms": {
          "electronicCataloguePolicy": "required",
          "variantPolicy": "notAllowed"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "participationFees": [
      {
        "id": "1",
        "type": [
          "document"
        ]
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "selectionCriteria": {
      "criteria": [
        {
          "appliesTo": [
            "supplier"
          ],
          "description": "Suppliers will be required to confirm that they are enrolled in a relevant professional or trade register in the country in which they are established. This may include registration with Companies House or an equivalent national body.\nSuppliers must also confirm that they are authorised to perform the services required under this contract and that they meet all legal and regulatory requirements to operate in the United Kingdom.\nThe relevant selection criteria will be included in the SPD (Scotland) module within PCS-Tender.",
          "type": "suitability"
        }
      ]
    },
    "status": "active",
    "submissionMethod": [
      "electronicSubmission",
      "written"
    ],
    "submissionMethodDetails": "http://www.publiccontractsscotland.gov.uk or Aberdeen sport svillage, Aberdeen, United Kingdom. NUTS code: UKM50. ludwik@aberdeensportsvillage.com, http://www.aberdeensportsvillage.com",
    "submissionTerms": {
      "bidValidityPeriod": {
        "durationInDays": 90
      },
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-07-25T12:00:00+01:00"
    },
    "title": "Gym Refurbishment Contract 2025 - Aberdeen Sports Village"
  }
}