Yate Outdoor Sports Complex All Weather Pitch & Track Floodlights

{
  "buyer": {
    "id": "GB-PPON-PCRB-1116-HWGH",
    "name": "Yate Town Council"
  },
  "date": "2025-07-04T11:40:12+01:00",
  "id": "037364-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0558f3",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Bristol",
        "postalCode": "BS37 5PP",
        "region": "UKK12",
        "streetAddress": "Poole Court, Poole Court Drive, Yate,"
      },
      "contactPoint": {
        "email": "pjones@yatetowncouncil.gov.uk",
        "name": "Phil Jones",
        "telephone": "01454 866506"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "https://yatetowncouncil.gov.uk/"
      },
      "id": "GB-PPON-PCRB-1116-HWGH",
      "identifier": {
        "id": "PCRB-1116-HWGH",
        "scheme": "GB-PPON"
      },
      "name": "Yate Town Council",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": false,
    "description": "Site Address - Yate Outdoor Sport Complex, Broad Lane, Yate, Bristol, BS37 7LB\nSupply and installation of the full lighting system including removal of all existing floodlights at the All Weather Pitch \u0026 Athletics Track, replacement with new.\nThe system is required to meet England Hockey and England Athletics Specification. \n\u2022\tClass I hockey - maintained average illumination level of 500 Lux\n\u2022\tClass II athletics - maintained average illuminance of 200 lux\nAll works associated with the mechanical and electrical installation to include;\n\u2022\tRemoval and disposal of Mast 4 (M4) on the All Weather Pitch \n\u2022\tReplacement of M4 - To supply and installation of 15m HL250E base hinged mast complete with concrete foundation and foundation kits identified in a structural survey report.\n\u2022\tMast 20 (M20) requires an overlap pot adaptor. The current bracket must be  removed, and the mounting plate cut and prepared in accordance with the specifications.\n\u2022\tGeneral repainting and corrosion protection measures to all masts.\n\u2022\t52no LED luminaires, new brackets and drivers.\n\u2022\tRemoval and disposal of the existing HID floodlights.\n\u2022\tOn completion a satisfactory electrical test and light check to confirm Lux Levels.\n\u2022\tA minimum 5 year parts and labour warranty.\n\u2022\tRisk Assessments \u0026 Method Statements to be included.\nAll Weather Pitch Floodlights (M1 - M8) and Mast 4 replacement to be completed first and preferably by the 1st September 2025. If works are carried out during September, then the engineers are to phase floodlight works so that only one floodlight column at a time shall be out of commission to ensure the sporting complex is still able to use the remaining floodlights for training.\nAthletics Track Floodlights (M9 - M20) to be completed by 30th September with  engineers to phase floodlight works so that only one floodlight column at a time shall be out of commission to ensure the sporting complex is still able to use the remaining floodlights for training.\nThe successful tender will be required to enter a JCT Design and Build form of contract with the client: Yate Town Council.\nRetention percentage 5% reducing to 2.5% on practical completion\nValuations will be monthly. Should the works be completed in less than a month, payment will be made on receipt of invoice. 30 day payment terms.",
    "documents": [
      {
        "description": "Floodlights Tender Specification",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-2731",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-2731"
      },
      {
        "description": "Due Diligence \u0026 References Pack",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-2732",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-2732"
      },
      {
        "description": "Form of Tender \u0026 Anti Collusion Certificate \u0026 Equalities and C\u0026P Declarations",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-2733",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-2733"
      },
      {
        "description": "Floodlights Tender Opportunity",
        "documentType": "biddingDocuments",
        "format": "application/vnd.openxmlformats-officedocument.wordprocessingml.document",
        "id": "A-2734",
        "url": "https://www.find-tender.service.gov.uk/Notice/Attachment/A-2734"
      },
      {
        "datePublished": "2025-07-04T11:40:12+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "037364-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/037364-2025"
      }
    ],
    "id": "ocds-h6vhtk-0558f3",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Floodlights",
            "id": "31518100",
            "scheme": "CPV"
          },
          {
            "description": "Construction work for sports facilities",
            "id": "45212200",
            "scheme": "CPV"
          },
          {
            "description": "Repair and maintenance work in connection with sports facilities",
            "id": "45212290",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKK12"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "Total price to carry out works described in Floodlight Specification document, including ongoing maintenance, repair and servicing plans.",
              "name": "Price of works",
              "numbers": [
                {
                  "number": 34,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "description": "Please provide three examples of projects of comparable size/complexity undertaken within the last three years (including  description of works, approximate budget, and duration).",
              "name": "Relevant experience",
              "numbers": [
                {
                  "number": 33,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "description": "Please provide details on the skills your company and its employees possess that will enable you to meet the scope of the specification, including relevant certifications and qualifications.",
              "name": "Technical Skills",
              "numbers": [
                {
                  "number": 33,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2025-09-30T23:59:59+01:00",
          "startDate": "2025-08-11T00:00:00+01:00"
        },
        "id": "1",
        "status": "active",
        "suitability": {
          "sme": true
        },
        "value": {
          "amount": 110000,
          "amountGross": 132000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "works",
    "procurementMethod": "open",
    "procurementMethodDetails": "Below threshold - open competition",
    "status": "active",
    "submissionMethodDetails": "How to tender: \nPlease review the attached Floodlight Specifications Document and return the following documents as part of your tender submission:\n\u2022\tSigned Form of Tender, Anti-collusion Certificate, Equalities Declaration and Climate and Planet Declaration;\n\u2022\tCompleted Due Diligence \u0026 Reference Pack and any required documents;\n\u2022\tDetailed specification of works for supply and installation of floodlights;\n\u2022\tA priced and timed schedule of completion of works;\n\u2022\tA breakdown of ongoing maintenance, repair and servicing plans;\n\u2022\tDetails of Relevant Experience and Technical skills, including relevant certifications and qualifications as outlined within Award Criteria section.\nNB* Financial checks may be undertaken on selected contractors, post-tender and prior to appointment, depending on contract value.\nIt is prohibited for prospective contractors to contact Yate Town Councillors or Staff to encourage or support their tender outside of the prescribed process outlined below.\nTenders will be assessed on Price of works, Relevant Experience and Technical Skills. The Town Council is not obliged to accept the lowest or any tender.\nTender Timelines:\nThe tender opportunity will open on Friday 4th July 2025 and run until noon on 29th July 2025.\nThe decision process and key dates will then be as follows:\n\u2022\tAll tenders will be opened and reviewed within 7 days of 29th July 2025 at Poole Court by Finance Manager \u0026 RFO, Estates Manager \u0026 member of YOSC Liaison Group.\n\u2022\tWe may contact you at this point if we have any queries about your tender or require any clarification.\n\u2022\tA synopsis of the tenders will be presented to the YOSC Liaison Group of Yate Town Council to review and formally award the contract if agreed.\n\u2022\tWe will respond to everyone who submitted a valid tender to notify you of the outcome as soon as possible.\nPlease return all tenders via email to tenders@yatetowncouncil.gov.uk no later than noon on 29th July 2025\nPlease get in touch with me directly should you have any questions regarding the details of the tender. My email address is pjones@yatetowncouncil.gov.uk \nHOWEVER, please ENSURE the actual tender is submitted to the specific email address in the document above. Tenders submitted via any other email address will not be considered.\nYate Town Council, Poole Court, Poole Court Drive, Yate, South Gloucestershire, BS37 5PP \nTel: 01454 866506 \nWebsite: www.yatetowncouncil.gov.uk",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed"
    },
    "tenderPeriod": {
      "endDate": "2025-07-29T12:00:00+01:00"
    },
    "title": "Yate Outdoor Sports Complex All Weather Pitch \u0026 Track Floodlights",
    "value": {
      "amount": 110000,
      "amountGross": 132000,
      "currency": "GBP"
    }
  }
}