Election and Electoral Registration Print

{
  "buyer": {
    "id": "GB-COH-05014821",
    "name": "THE ASSOCIATION OF NORTH EAST COUNCILS LIMITED"
  },
  "date": "2025-07-04T11:05:34+01:00",
  "id": "037345-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0522a0",
  "parties": [
    {
      "additionalIdentifiers": [
        {
          "id": "PYVX-2132-JNMM",
          "scheme": "GB-PPON"
        }
      ],
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Gateshead",
        "postalCode": "NE8 3DF",
        "region": "UKC22",
        "streetAddress": "Northern Design Centre"
      },
      "contactPoint": {
        "email": "cdpnepoteam@nepo.org"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ],
        "url": "http://www.nepo.org"
      },
      "id": "GB-COH-05014821",
      "identifier": {
        "id": "05014821",
        "scheme": "GB-COH"
      },
      "name": "THE ASSOCIATION OF NORTH EAST COUNCILS LIMITED",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-10-20T23:59:59+01:00"
    },
    "description": "The Association of North East Councils Trading as the North East Procurement Organisation (NEPO) is seeking to establish a multi-supplier Framework Agreement for the provision of election and electoral registration printing and related services for use by contracting authorities throughout the North East region.\nNEPO intends to award further successive frameworks at least every 2 and 5 years until expiry of the Framework Agreement term. As such, suppliers which have not been appointed to this Framework will have the opportunity to be appointed to the subsequent framework.\nSuppliers wishing to access and complete the tender documents must first register on Open the eTendering system using the following link https://www.open-uk.org.\nFor guidance on how to create an account or submit your questionnaire response through Open, please visit https://www.open-hub.org/training (https://www.open-hub.org/training) to access the available Training Guides. If you need technical assistance from the Open Support team, this can be requested via email at open.support@nepo.org.\nPLEASE NOTE: Open is accessible 24/7 however, technical support is available Monday to Thursday 08:30 - 17:00 and Friday 08:30 - 16:30.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-07-04T11:05:34+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "037345-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/037345-2025"
      }
    ],
    "hasRecurrence": true,
    "id": "NEPO504",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Printed matter and related products",
            "id": "22000000",
            "scheme": "CPV"
          },
          {
            "description": "Printing and related services",
            "id": "79800000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKC"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Price",
              "numbers": [
                {
                  "number": 30,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Quality",
              "numbers": [
                {
                  "number": 60,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Social Value (Quality)",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2033-11-30T23:59:59Z",
          "startDate": "2025-12-01T00:00:00Z"
        },
        "id": "1",
        "status": "active",
        "value": {
          "amount": 75000000,
          "amountGross": 90000000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "goods",
    "participationFees": [
      {
        "description": "NEPO operates a contract rebate arrangement whereby Suppliers are asked to repay NEPO a set percentage of each invoice in respect of orders placed by NEPO or any Contracting Authority accessing the Framework. The maximum rebate taken by NEPO against the value of awarded contracts will not exceed 1.0%.",
        "id": "ocds-h6vhtk-0522a0",
        "relativeValue": {
          "monetaryValue": "award",
          "proportion": 0.01
        },
        "type": [
          "win"
        ]
      }
    ],
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2027-12-01T23:59:59Z"
        }
      ]
    },
    "status": "active",
    "submissionMethodDetails": "All submissions must be via Open https://www.open-uk.org/.",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "techniques": {
      "frameworkAgreement": {
        "buyerCategories": "The Solution will be available for use by NEPO Member Authorities and any associated organisation only. \nNEPO Member Authorities Include:\nDarlington Borough Council\nDurham County Council\nGateshead Council\nHartlepool Borough Council\nMiddlesbrough Council\nNewcastle City Council\nNorth Tyneside Council\nNorthumberland County Council\nRedcar and Cleveland Borough Council\nSouth Tyneside Council\nStockton On Tees Borough Council\nSunderland City Council",
        "buyerLocationRestrictions": [
          {
            "gazetteer": {
              "identifiers": [
                "UKC"
              ],
              "scheme": "GB-ITL"
            }
          }
        ],
        "description": "The successful tenderer will enter into a Framework Agreement (NEPO504 Election and Electoral Registration Print) with NEPO. This Framework will be made accessible to the North East Member Authorities via Call-Off Contracts. NEPO will establish overarching terms and conditions that define the core principles of the Framework.\nWhen a Contracting Authority with an active Call-Off identifies a need that can be met under the Framework, they will enter into a project-specific agreement with the awarded supplier. These project-specific terms and conditions will be developed in agreement between the Contracting Authority and the supplier.\nPricing will be determined through the tender process and evaluated against predefined award criteria and associated weightings. All tenders will be assessed accordingly. \nPricing submitted as part of this framework will apply to requirements within the North East region only.\nPricing will be fixed for the first 12 months of the Framework.  Thereafter Suppliers will have the opportunity to provide NEPO with a pricing review notification to conduct an annual pricing review using the NEPO Pricing Review Notification Process. \nContracting Authorities may establish Call-Off Contracts through either Direct Award or Further Competition. A Direct Award may be used where the Contracting Authority  objectively determines that a supplier can fully meet their specific requirements, such as defined scope, delivery timelines, risk management and project continuity and where, if multiple suppliers are capable, the chosen supplier provides the best overall value for money and quality. This is subject to the Contracting Authority\u0027s internal procurement and legal guidelines permitting a Direct Award.\nIn cases of Direct Award, pricing will be based on the tendered rates within the Framework. \nAll suppliers awarded to the Framework may be invited to participate in Further Competitions. The evaluation criteria for any Further Competition will be specified by the Contracting Authority and included in the competition documentation.  Suppliers will be required to submit pricing based on the specific project requirements.\nThe Framework will be established as an Open Framework under section 49 of the Procurement Act. The second Framework will be awarded before the third anniversary of the commencement date, it is estimated this will be Q2/2028. As such, suppliers which have not been appointed to the first Framework will have the opportunity to be appointed to a subsequent Framework. Following the second Framework, NEPO intends to award further successive Frameworks at least every 3 years until expiry of the Open Framework term, which will not exceed eight years in total (in accordance with section 49(2)(c) of the Act).\nNEPO reserves the right, at its sole discretion, to reopen the Open Framework throughout its term to award a successive Framework in the scheme.  NEPO may exercise this right where there is a need to increase capacity in the market or to respond to emerging market conditions or to address additional works requirements or to replace a supplier due to failure/poor performance/material breaches. In each case, a Tender Notice shall be published informing suppliers of the procurement process for the next Framework in the scheme. \nEach Framework under the Open Framework will expire on the award of the next Framework in the scheme. However, if a Framework expires while a process for the award of a Call-off Contract is ongoing, a Contracting Authority may continue to process and award the Call-off Contract as though the Framework had not expired. \nNEPO reserves the right not to procure or award any successive Framework in the Open Framework scheme.",
        "isOpenFrameworkScheme": true,
        "method": "withReopeningCompetition",
        "openFrameworkSchemeEndDate": "2033-11-30T23:59:59Z",
        "type": "open"
      },
      "hasFrameworkAgreement": true
    },
    "tenderPeriod": {
      "endDate": "2025-08-05T12:00:00+01:00"
    },
    "title": "Election and Electoral Registration Print",
    "value": {
      "amount": 75000000,
      "amountGross": 90000000,
      "currency": "GBP"
    }
  }
}