London Museum: Cleaning, Waste and Portering Services

{
  "buyer": {
    "id": "GB-PPON-PDTH-9328-QRQP",
    "name": "London Museum"
  },
  "date": "2025-06-30T19:06:02+01:00",
  "id": "036261-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-055652",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "London",
        "postalCode": "EC2Y 5HN",
        "region": "UKI31",
        "streetAddress": "150 London Wall"
      },
      "contactPoint": {
        "email": "procurement@londonmuseum.org.uk",
        "telephone": "02078145598"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PDTH-9328-QRQP",
      "identifier": {
        "id": "PDTH-9328-QRQP",
        "scheme": "GB-PPON"
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      "name": "London Museum",
      "roles": [
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  "tag": [
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  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-09-29T23:59:59+01:00"
    },
    "coveredBy": [
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    "description": "London Museum is undertaking a procurement exercise to source a suitable supplier for the provision of sustainable cleaning, waste and portering services on a daily basis as required across the Museum\u2019s whole estate, including ad hoc services for events.  \nThe Museum is seeking to appoint a service provider with the vision and flexibility to cope with each site\u2019s specific requirements, and who is able to consistently manage and maintain the high standards required over the length of the contract.  The contractor must have a proactive approach to service development and innovation.\nThe Museum currently operates from three separate locations across its estate in the City, Docklands and Hackney, and is currently mid-way through construction of an exciting new development at Smithfield in the City of London.  This new site, due to open to the public in 2026, represents a significant new building to the Museum\u2019s current estate and will result in a new location for both staff and the public.\nThe current three sites are as follows:\n\u2022London Museum Docklands, West India Quay, London E14 4Al\n\u2022London Museum Stores, Hackney (currently closed to the public)\n\u2022London Museum Spaces, 150 London Wall, EC2Y 5HN (staff and events space only; due to relocate to Smithfield site in 2026, and this site will then close in 2027)\nThe Museum expects the successful contractor to deliver an excellent level of service, as well as high standards of support and a strong working relationship throughout the contract term.  The aim is to appoint a contractor with proven experience in delivering services to multiple sites of mixed use in the public or private sector that is relevant to the Museum\u2019s requirements.\nThe contract is scheduled to commence on 1st February 2026, initially spanning four years with an option for both parties to extend the contract for a further two years, (4+1+1) beyond this date by mutual agreement. Any contract extension will be subject to the Museum\u0027s satisfaction and agreement on budgets and service levels.\nThe Museum invites professional cleaning companies to complete an initial PSQ as expression of interest for this contract, as part of a two stage Competitive Flexible approach, beginning with a Procurement Specific Questionnaire (PSQ) stage followed by an Invitation to Tender (ITT) stage after shortlisting.\nFor more information about this opportunity, please visit the Delta eSourcing portal at: \nhttps://www.delta-esourcing.com/tenders/UK-UK-London:-Waste-and-rubbish-containers-and-bins./3V5Z35TRR2\nTo respond to this opportunity, please click here: \nhttps://www.delta-esourcing.com/respond/3V5Z35TRR2",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-06-30T19:06:02+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "036261-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/036261-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-07-18T17:00:00+01:00"
    },
    "expressionOfInterestDeadline": "2025-07-25T12:00:00+01:00",
    "id": "LM_CL25",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Waste and rubbish containers and bins",
            "id": "34928480",
            "scheme": "CPV"
          },
          {
            "description": "Transport services (excl. Waste transport)",
            "id": "60000000",
            "scheme": "CPV"
          },
          {
            "description": "Refuse and waste related services",
            "id": "90500000",
            "scheme": "CPV"
          },
          {
            "description": "Building-cleaning services",
            "id": "90911200",
            "scheme": "CPV"
          },
          {
            "description": "Window-cleaning services",
            "id": "90911300",
            "scheme": "CPV"
          },
          {
            "description": "Office cleaning services",
            "id": "90919200",
            "scheme": "CPV"
          },
          {
            "description": "School cleaning services",
            "id": "90919300",
            "scheme": "CPV"
          },
          {
            "description": "Portering services",
            "id": "98341120",
            "scheme": "CPV"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
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              "description": "See Documents",
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        "contractPeriod": {
          "endDate": "2030-01-31T23:59:59+00:00",
          "maxExtentDate": "2032-01-30T23:59:59+00:00",
          "startDate": "2026-02-02T00:00:00+00:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "Two further one year extensions."
        },
        "selectionCriteria": {
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              "description": "Please see Procurement Documents for detail.",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amount": 3200000.0,
          "amountGross": 3840000.0,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "The procedure will involve two stages as described below:\nStage 1 - Participation Stage; conditions of participation will be assessed following which a shortlist will be invited to the next stage.\nStage 2 - Invitation to Tender Stage"
    },
    "procurementMethod": "open",
    "procurementMethodDetails": "Competitive flexible procedure",
    "riskDetails": "As described further in the Procurement Documents, there are a number of risks to consider over the course of this contract which may serve to justify contract modification later.  Some of these are;\n- Changes in where and when services are required due to the changing nature of the Museum estate being significantly different to what is currently described.\n- Additional services required that were unforeseen which are caused by the opening of a large new public building.\n- Additional services as required by various event hirer\u0027s and potential tenants.",
    "status": "active",
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    "submissionTerms": {
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      "languages": [
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    "title": "London Museum: Cleaning, Waste and Portering Services",
    "value": {
      "amount": 3200000.0,
      "amountGross": 3840000.0,
      "currency": "GBP"
    }
  }
}