RAD162 - CLEANING SERVICES FOR COMMUNAL AREAS & WASTE MANAGEMENT SERVICES

{
  "buyer": {
    "id": "GB-PPON-PQTY-5785-DJHJ",
    "name": "Radius Housing Association"
  },
  "date": "2025-06-30T12:26:02+01:00",
  "id": "036065-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0555ca",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Holywood",
        "postalCode": "BT18 9HZ",
        "region": "UKN09",
        "streetAddress": "3 - 7 Redburn Square"
      },
      "contactPoint": {
        "email": "procurement@radiushousing.org"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Northern Irish devolved regulations apply",
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ]
      },
      "id": "GB-PPON-PQTY-5785-DJHJ",
      "identifier": {
        "id": "PQTY-5785-DJHJ",
        "scheme": "GB-PPON"
      },
      "name": "Radius Housing Association",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-08-29T23:59:59+01:00"
    },
    "description": "The Contract is for the provision of Cleaning and Waste Management Services as fully described in Document 2 Service Information.\nIt is the intention of Radius Housing to award a contract to a single provider for the service which includes:\n\u2022\tCleaning of communal areas including entrances, hallways, corridors, lifts, driveways, paths and bin stores. \n\u2022\tCleaning of offices and;\n\u2022\tAdhoc specialist clean\n\u2022\tAdhoc domestic cover\n\u2022\tWaste management services\nThe Service Information defines the cleaning tasks to be undertaken and the frequency at which these tasks are to be completed at each site.  It is for the contractor to determine the amount of time needed each period to deliver the services specified.\nDetails of individual properties, the frequency of cleaning and the facilities available is set out in the Service Information (Document 2) and the Asset List included in the Pricing Document.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-06-30T12:26:02+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "036065-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/036065-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-07-28T12:00:00+01:00"
    },
    "id": "RAD162",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Bin-cleaning services",
            "id": "90918000",
            "scheme": "CPV"
          },
          {
            "description": "Office cleaning services",
            "id": "90919200",
            "scheme": "CPV"
          },
          {
            "description": "Building-cleaning services",
            "id": "90911200",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN"
          }
        ],
        "id": "1",
        "relatedLot": "1"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lotDetails": {
      "noLotsDivisionRationale": "Radius have considered the use of Lots for this contract but do not believe the use of Lots are suitable in this instance as a priority for the Association is to create internal efficiencies in the management of this and similar contracts."
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "name": "Contract Mobilisation and Implementation",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Service Delivery",
              "numbers": [
                {
                  "number": 8,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Performance Measurement and Performance Management",
              "numbers": [
                {
                  "number": 7,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Provision of Social Value",
              "numbers": [
                {
                  "number": 10,
                  "weight": "percentageExact"
                }
              ],
              "type": "quality"
            },
            {
              "name": "Scheme 3 Year Evaluation Sum",
              "numbers": [
                {
                  "number": 40,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Schedule of Rates Evaluation Sum",
              "numbers": [
                {
                  "number": 20,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            },
            {
              "name": "Hourly Rate Evaluation Sum",
              "numbers": [
                {
                  "number": 5,
                  "weight": "percentageExact"
                }
              ],
              "type": "price"
            }
          ]
        },
        "contractPeriod": {
          "endDate": "2028-09-30T23:59:59+01:00",
          "maxExtentDate": "2030-09-30T23:59:59+01:00",
          "startDate": "2025-10-01T00:00:00+01:00"
        },
        "hasRenewal": true,
        "id": "1",
        "renewal": {
          "description": "2 optional extensions of 12 months"
        },
        "selectionCriteria": {
          "criteria": [
            {
              "description": "As described in the tender documents",
              "type": "economic"
            },
            {
              "description": "As described in the tender documents",
              "type": "technical"
            }
          ]
        },
        "status": "active",
        "suitability": {
          "sme": true,
          "vcse": true
        },
        "value": {
          "amountGross": 8000000,
          "currency": "GBP"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procedure": {
      "features": "This Competitive Flexible shall consist of an initial stage where tenderers will submit their Conditions of Participation, and their quality and cost (Award Stage) offer.  The Contracting Authority may award the procurement competition to the Most Advantageous Tender after the assessment of this initial stage.  However, the Contracting Authority reserves the right at its sole discretion to conduct further price only stages and to issue refined service or contract information.  Revised Pricing will be assessed and will be combined with the Quality scores to provide a new Most Advantageous Tender.  The Contracting Authority also reserves the right at its sole discretion following the completion of the evaluation of all responses and the identification of the Most Advantageous Tender according to the award criteria to enter dialogue with the most advantageous tenderer in order to refine elements of the contract, service, specification, social value offer, sustainability and or cost prior to the execution of the contract."
    },
    "procurementMethod": "selective",
    "procurementMethodDetails": "Competitive flexible procedure",
    "status": "active",
    "submissionMethodDetails": "Via etenders NI https://etendersni.gov.uk/",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-08-04T12:00:00+01:00"
    },
    "title": "RAD162 - CLEANING SERVICES FOR COMMUNAL AREAS \u0026 WASTE MANAGEMENT SERVICES",
    "value": {
      "amountGross": 8000000,
      "currency": "GBP"
    }
  }
}