250018 - Contract for the Provision of Grounds Maintenance Services

{
  "buyer": {
    "id": "GB-NIC-101788",
    "name": "Queen\u0027s University Belfast"
  },
  "date": "2025-06-27T11:57:21+01:00",
  "id": "035721-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0554f9",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Belfast",
        "postalCode": " BT7 1NN",
        "region": "UKN06",
        "streetAddress": "University Rd"
      },
      "contactPoint": {
        "email": "procurement@qub.ac.uk",
        "name": "Brooklyn Carville",
        "telephone": "02890972126"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          },
          {
            "description": "Northern Irish devolved regulations apply",
            "id": "GB-NIR",
            "scheme": "UK_CA_DEVOLVED_REGULATIONS"
          }
        ],
        "url": "http://www.qub.ac.uk"
      },
      "id": "GB-NIC-101788",
      "identifier": {
        "id": "101788",
        "scheme": "GB-NIC"
      },
      "name": "Queen\u0027s University Belfast",
      "roles": [
        "buyer"
      ]
    }
  ],
  "tag": [
    "tender"
  ],
  "tender": {
    "aboveThreshold": true,
    "awardPeriod": {
      "endDate": "2025-08-18T23:59:59+00:00"
    },
    "description": "\u200b\u200bThe University invites tenders from competent providers of Grounds Maintenance Services.\u202f The service will include grass cutting, hedge clipping, shrub pruning, trimming back ivy/ creepers, weed and moss control, and leaf and litter clearance\u202facross multiple areas including student and staff accommodation.\u202f \n\u200b\u202f \u200bThe service will be carried out in a manner that is in accordance with good practice in the Grounds Maintenance Service Industry.",
    "documents": [
      {
        "description": "Suppliers wishes to expressed an interest in this tender must register on the In-Tend portal and download the documents from the web address",
        "documentType": "biddingDocuments",
        "id": "L-1",
        "url": "https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home"
      },
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      },
      {
        "datePublished": "2025-06-27T11:57:21+01:00",
        "description": "Tender notice on Find a Tender",
        "documentType": "tenderNotice",
        "format": "text/html",
        "id": "035721-2025",
        "noticeType": "UK4",
        "url": "https://www.find-tender.service.gov.uk/Notice/035721-2025"
      }
    ],
    "enquiryPeriod": {
      "endDate": "2025-07-22T16:00:00+00:00"
    },
    "hasRecurrence": true,
    "id": "250018",
    "items": [
      {
        "additionalClassifications": [
          {
            "description": "Grounds maintenance services",
            "id": "77314000",
            "scheme": "CPV"
          }
        ],
        "deliveryAddresses": [
          {
            "country": "GB",
            "countryName": "United Kingdom",
            "region": "UKN06"
          }
        ],
        "id": "LOT-0001",
        "relatedLot": "LOT-0001"
      }
    ],
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "awardCriteria": {
          "criteria": [
            {
              "description": "The contract will be awarded based on a combination of technical criteria (40%) and price (60%). The technical criteria will include project methodology (20%), service delivery (10%) and sustainable procurement (10%). The price criteria accounts for the remaining 60% of the overall score.",
              "name": "Simple description",
              "type": "price"
            }
          ],
          "weightingDescription": "The contract will be awarded based on a combination of technical criteria (40%) and price (60%). The technical criteria will include project methodology (20%), service delivery (10%) and sustainable procurement (10%). The price criteria accounts for the remaining 60% of the overall score."
        },
        "contractPeriod": {
          "endDate": "2026-09-30T23:59:59+00:00",
          "maxExtentDate": "2030-09-30T23:59:59+00:00",
          "startDate": "2025-10-01T00:00:00+00:00"
        },
        "hasRenewal": true,
        "id": "LOT-0001",
        "renewal": {
          "description": "1 year with the option to extend by up to a further 48 months, subject to satisfactory annual review and at Queen\u0027s discretion"
        },
        "status": "active",
        "value": {
          "amount": 250000,
          "amountGross": 300000,
          "currency": "AED"
        }
      }
    ],
    "mainProcurementCategory": "services",
    "procurementMethod": "open",
    "procurementMethodDetails": "Open procedure",
    "recurrence": {
      "dates": [
        {
          "startDate": "2030-06-26T23:59:59Z"
        }
      ]
    },
    "riskDetails": "The total area maintained may increase or decrease by approximately 10-20% depending on future acquisition or disposal of university land or buildings. \nThe frequency and volume of service delivery (e.g. grass cutting, hedge trimming, path maintenance) may vary by approximately \u00b1 15% due to seasonal factors, evolving site use, or sustainability priorities. \nThe University may require additional one-off services such as storm damage clearance or event-related support, which may increase the annual value of the contract by up to 10% in any given year. \nPotential increase to labour costs due to inflation and rising real living wage (RLW).",
    "status": "active",
    "submissionMethodDetails": "Submit via in-tend: https://in-tendhost.co.uk/queensuniversitybelfast/aspx/Home",
    "submissionTerms": {
      "electronicSubmissionPolicy": "allowed",
      "languages": [
        "en"
      ]
    },
    "tenderPeriod": {
      "endDate": "2025-07-30T16:00:00Z"
    },
    "title": "250018 - Contract for the Provision of Grounds Maintenance Services",
    "value": {
      "amount": 250000,
      "amountGross": 300000,
      "currency": "GBP"
    }
  }
}