Interim Direct Award - Door Entry System Services

{
  "awards": [
    {
      "aboveThreshold": true,
      "contractPeriod": {
        "endDate": "2026-06-30T23:59:59+01:00",
        "startDate": "2025-07-01T00:00:00+01:00"
      },
      "documents": [
        {
          "datePublished": "2025-06-27T11:08:10+01:00",
          "description": "Transparency notice on Find a Tender",
          "documentType": "awardNotice",
          "format": "text/html",
          "id": "035682-2025",
          "noticeType": "UK5",
          "url": "https://www.find-tender.service.gov.uk/Notice/035682-2025"
        }
      ],
      "id": "1",
      "items": [
        {
          "additionalClassifications": [
            {
              "description": "Repair and maintenance services of security equipment",
              "id": "50610000",
              "scheme": "CPV"
            }
          ],
          "deliveryAddresses": [
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKC"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKD"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKE"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKF"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKG"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKH"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKI"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKJ"
            },
            {
              "country": "GB",
              "countryName": "United Kingdom",
              "region": "UKK"
            }
          ],
          "id": "1",
          "relatedLot": "1"
        }
      ],
      "mainProcurementCategory": "services",
      "milestones": [
        {
          "dueDate": "2025-07-01T23:59:59+01:00",
          "id": "1",
          "status": "scheduled",
          "type": "futureSignatureDate"
        }
      ],
      "relatedLots": [
        "1"
      ],
      "status": "pending",
      "suppliers": [
        {
          "id": "GB-COH-04173398",
          "name": "Amthal Fire \u0026 Security Ltd"
        }
      ],
      "value": {
        "amount": 200000,
        "amountGross": 240000,
        "currency": "GBP"
      }
    }
  ],
  "buyer": {
    "id": "GB-PPON-PGGG-5373-XYZX",
    "name": "Dacorum Borough Council"
  },
  "date": "2025-06-27T11:08:10+01:00",
  "id": "035682-2025",
  "initiationType": "tender",
  "language": "en",
  "ocid": "ocds-h6vhtk-0554df",
  "parties": [
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "Hemel Hempstead",
        "postalCode": "HP1 1DN",
        "region": "UKH23",
        "streetAddress": "The Forum, Marlowes"
      },
      "contactPoint": {
        "email": "procurement@dacorum.gov.uk"
      },
      "details": {
        "classifications": [
          {
            "description": "Public authority - sub-central government",
            "id": "publicAuthoritySubCentralGovernment",
            "scheme": "UK_CA_TYPE"
          }
        ]
      },
      "id": "GB-PPON-PGGG-5373-XYZX",
      "identifier": {
        "id": "PGGG-5373-XYZX",
        "scheme": "GB-PPON"
      },
      "name": "Dacorum Borough Council",
      "roles": [
        "buyer"
      ]
    },
    {
      "address": {
        "country": "GB",
        "countryName": "United Kingdom",
        "locality": "St Albans",
        "postalCode": "AL1 4TA",
        "region": "UKH23",
        "streetAddress": "1 Executive Park, Hatfield Road"
      },
      "contactPoint": {
        "email": "reece.paprotny@amthal.co.uk"
      },
      "details": {
        "scale": "sme",
        "vcse": false
      },
      "id": "GB-COH-04173398",
      "identifier": {
        "id": "04173398",
        "scheme": "GB-COH"
      },
      "name": "Amthal Fire \u0026 Security Ltd",
      "roles": [
        "supplier"
      ]
    }
  ],
  "tag": [
    "award",
    "contract"
  ],
  "tender": {
    "description": "The contract covers the interim provision of maintenance, repair, and emergency response services for communal door entry systems installed across Dacorum Borough Council\u0027s housing stock. This includes:\n24/7 responsive call-out and fault rectification\nPlanned preventative maintenance\nRepairs to access control panels, audio-visual intercoms, door automation systems, and associated cabling and infrastructure\nMinor upgrades and component replacements where necessary\nAsset verification and system labelling\nThe total estimated contract value is \u00a3200,000 (excluding VAT). The supplier is required to begin service delivery from 1 July 2025, operating across multiple residential sites within the borough. The duration of the contract is 12 months.\nDue to the criticality of this safety-related service and the urgency of maintaining operational continuity following the early termination of the incumbent provider, the contract was directly awarded to a supplier with established experience delivering related security system services within Dacorum.",
    "documents": [
      {
        "description": "Not published",
        "documentType": "conflictOfInterest",
        "id": "conflictOfInterest"
      }
    ],
    "id": "ocds-h6vhtk-0554df",
    "legalBasis": {
      "id": "2023/54",
      "scheme": "UKPGA",
      "uri": "https://www.legislation.gov.uk/ukpga/2023/54/contents"
    },
    "lots": [
      {
        "id": "1",
        "status": "complete"
      }
    ],
    "procurementMethod": "direct",
    "procurementMethodDetails": "Direct award",
    "procurementMethodRationale": "Following the unexpected early termination by the incumbent provider, the Council was left with insufficient time to complete a compliant procurement procedure before service cessation on 30 June 2025. Given the essential and safety-critical nature of the contract, a direct award was necessary to ensure continuity of service and safeguard residents. The urgency arose from circumstances not attributable to the Council.",
    "procurementMethodRationaleClassifications": [
      {
        "id": "urgency"
      }
    ],
    "riskDetails": "The service is safety-critical, covering door entry systems essential to the security and wellbeing of residents, including vulnerable individuals in sheltered and general needs housing. A failure to maintain the service would present unacceptable risks to both residents and property.",
    "status": "complete",
    "title": "Interim Direct Award - Door Entry System Services"
  }
}